April 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
April 16, 2018
Jo-Ann Fabric & Crafts, Ontario Mills Circle

Present: Laura Greene, Gail Bennett, Jen Adams, Candace Kimball, Trish Williams, Becky Brekke, Shelley Wardrop

Meeting called to order 6:35 pm by Laura Greene

Old Business: 

Committee Reports: March Executive Minutes were reviewed and approved via email.

VP Programs: Month of May, no meeting place yet. Considering Ontario library $45, Presbyterian Church in Redlands, California Citrus State Park in Riverside? Budgeted for $75 per month. Continue conversation per email.  Calendar: May is Cat Wallace for Transition quilter and Carlene Drake is spotlight quilter, June is Natalie Barnes and is also our birthday celebration, July is Shawnee Miller from Meet the Teachers ($150 plus mileage from Menifee), August is Upcycle with Becky Brekke, Sept is Cat Wallace ,October has changed and Sue Stone will not be guest speaker and has been replaced by Linda Sullivan with Colorwerx from Meet the Teachers ($250 plus mileage from Palm Springs), November is member university and December is holiday party.  Cat: the board would like an updated program schedule

VP Communications: See Addendum Page 4-5 entitled “Communications Update – Executive Board Meeting, April 2018”.  Items discussed from the above flyer were “Hosting and Pricing Plans”: Host needs our address (PO Box) as required by law, Post Office in Rancho Cucamonga on Arrow @  $82 per year.  Motion moved and accepted.  Pricing plan, we need to include a back-up feature from current provider (WebHostingPad), current fee from $2.99 per month to $3.99 per month with back-up feature.  Motion moved and approved. Note our current arrangement with GoDaddy has been paid for 3 years in advance.   Jen: the board would like you to send a drop-box link to Mike Graves to upload quilt pics.

Treasurer: Retreat October 19, 2018. 13 interested people (note sleeps 16), August 4 is drop dead for payment. Will start collecting $ at next meeting. It is the boards goal for FB, Instagram and website to simultaneously drop info.  Fee to attend is actually $156.25 and it was increased to $160 to include incidentals and supplies.  Checks are payable to IEMQG.  Moved and approved.

Secretary:  Minutes will be submitted in paragraph format.

Up-cycling:  Becky has received sewing tools, rulers, totes, fabrics, yarns, vintage quilt, quilt kits. Ideas for payment, a Square or other ‘swipeable’ payment method/App; Gayle will look into payment options.

Welcome/Refreshments:  Pat Klaussen can’t attend next general meeting so Trish Williams will cover welcome table.

Raffle: Pat Klaussen can’t attend next general meeting so Trish Williams will cover Name Tag Raffle.

Charity: It is requested of Aimee to keep a record (who, what and when) of donated charity quilts and offer tax receipts at each general meeting.

Membership:  9 people from last years’ roster haven’t paid yet. Contact was made via email and there is no reply yet. They have till June. Currently 53 people on membership list including 9 above.

President:  Bylaws will be reviewed at a special meeting: the next Sit N Sew April 22, 2018 from 4:00-5:00.  Members of board should be prepared to discuss their assigned part. (see addendum).

Klatch Coffee Exhibit: the space, when and how quilts will be hung, quilt labels for the front and sign-up sheet for June

 

New Business:

President: A new project: participate in a product exchange with Calgary MQG.  Product is a 12” square with contrasting circles and stitching on top.  Laura at Sit N Sew will do a small demo and we can make a bunch. May agenda (see addendum).

Any other new business: Article 3 section 5 of bylaws to be amended creating a provision with-in the bylaws for honorary members.  Moved and approved to continue process.

Next meeting May 21, 6:30, 4470 Ontario Mills Pkwy, Ontario, CA 91764

Meeting adjourned at 8:40pm.

 

Respectfully submitted

Candace Kimball

 

Addendum:

Bylaw Jigsaw for April 16:

Article IX Section 1 President, Laura

Article IX Section 2 VP Programs, Cat

Article IX Section 3 VP Communications, Jennifer

Article IX Section 4 Treasurer, Gayle

Article IX Section 5 Secretary, Candace

See bylaws on website for details.

 

Tentative IEMQG General Meeting Agenda

May 5, 2018
2:00pm – 4:00pm
Arlanza Branch, Riverside Library
8267 Philbin Ave, Riverside, CA 92503

1. Welcome – Warm-up
2. “My journey with modern quilts is moving along swimmingly.”
3. Klatch Coffee Exhibit minis due at June meeting for June display.
4. Committee Reports
5. Program Announcements (Cat Wallace)
6. June meeting
7. July meeting
8. Challenge (Gayle Bennett)

i  Retreat

1. Song Title Challenge drawing during break
2. Block Lotto (Shelley Wardrop, sub by Carlene Drake) – Raffle for 12” Half Square Triangle and next Block Lotto
3. Upcycling Event (Becky Brekke) – Samples of submissions for June
4. Refreshments Sign-up (Welcome table Trish)
5. Cat– Transitional Quilter
6. Break: Visit and Snacks
7. Spotlight Quilter- Carlene Drake
8. Charity (Aimee French)
9. Show and Share
10. Raffles
11. Fat Quarter Raffle (Candace Kimball)
12. Name Tag Raffle (Welcome Table Trish)

 

Communications Update – Executive Board Meeting
April 2018

1. Facebook
   1. Implementing changes to our Facebook ‘pinned post’

1. Welcome to the Inland Empire chapter of the Modern Quilt Guild’s (IEMQG) Facebook Group! This page is an extension of the local chapter of the IEMQG that meets on the first Saturday of the month in Grand Terrace, CA. More information about our meeting location and our Guild can be found on our website: www.iemodernquiltguild.com.  We welcome all levels of quilters and would encourage you to join us at a local meeting.  For those of you not local to the Inland Empire, you’re welcome to participate in our virtual quilting community here.  We do ask that you not use this page for personal advertising, marketing or promote products, blogs or services.  We appreciate your cooperation and look forward to getting to know you better!

1. 1. Membership questions

1. Are you currently a modern quilter?
2. Do you reside in the Inland Empire area of Southern California?

• How did you hear about us? If you were referred by a Guild member, can you share who referred you?

1. Website
   1. WordPress requires a full program update which necessitates a back-up of the website and all data/files

1. Need the information for the website host, which according to a domain search is WebHostingPad.com
   1. Need to upgrade our hosting to $3.99 month to accommodate back-ups
   2. Will also enable us to use more full-featured website such as Paypal for Guild dues and other event payments
   3. Calendar automation (much needed) with the site upgrade

1. 1. Domain registration currently has Laura Kong’s personal information

1. Need to have that changed – PO Box established
   1. Cost for a small box at the Ontario Post Office (1555 E. Holt Blvd, Ontario, CA 91761)
      1. Size 1 – XS (holds 10-15 letters or 2 rolled magazines)
      2. 6 months is $41 or 12 months $82
   2. Email should be the guild email – iemodernquiltguild@gmail.com
   3. Phone shouldn’t be required and is only a means for solicitors to contact

Just as an FYI, our domain (iemodernquiltguild) is registered through GoDaddy