April 2018 Special Board Meeting Minutes

IEMQG Special Board Meeting Minutes
4-22-18 4:00pm
Mountain Shadows Clubhouse

Present: Laura Green, Gail Bennett, Cat Wallace, Jen Adams, Candace Kimball, Trish Williams, Becky Brekke
Meeting called to order by President Laura Greene at 4:09pm

Agenda: Bylaw Jigsaw for April 16

Laura opened with discussion of the difference of bylaws and policies.  Jen passed out a paper that referenced Section 3, items 1,1a-1i, 2, 2a-2d and 3, 3a-3c. It was agreed numerics (1, 2 and 3) are bylaws and the alphas (1a-1i, 2a-2d and 3a-3c) are procedures.  Items 1a-1i as stated on list are approved.  2a add chairperson to responsible people.  3c. files to also include emails.  Board and General minutes when being sent out for posting should also include carbon copy to IE Modern Quilt Guild (IEModernQuiltGuild@gmail.com).  Motion to revise and have Jen add these items to bylaws.  Moved and approved.

Article IX Section 1 President, Laura:  IX Section 1(3) amend to include signing contracts for guild. Motion to revise and have Jen add these items to bylaws.  Moved and approved.

Article IX Section 2 VP Programs, Cat:  IX Section 2(1) amend to include Special Board meetings. IX Section 2 (3) move to Presidents duties in IX Section 1 as additional item.  IX Section 2(4) add to treasurer and president is unavailable.  IX Section 2 add as new item events outside typical meeting places, retreats and workshops. Add responsibility to facilitate contracts/negotiations for guest speakers and special events. Jen will add these items to bylaws.  Motion to revise and have Jen add these items to bylaws.  Moved and approved.

Article IX Section 3 VP Communications, Jen

Article IX Section 4 Treasurer, Gayle:  IX Section 4(6) add/possible new item president will assign audit committee (at least one must be a general member), Note this maybe under procedures. Create a section for Audit Committee. IX Section 4(7) add “In accordance with the National MQG”.  New items: file insurance documents. Responsible for disbursement of all funds. Jen will add these items to bylaws and possible procedures. Motion to revise and have Jen add these items to bylaws and or procedures.  Moved and approved.

Article IX Section 5 Secretary, Candace: IX Section 5(4) move to Treasurer IX Section 4 as a new item, treasurer to be responsible for membership roster.  Motion to revise and have Jen add these items to bylaws.  Moved and approved.

Next meeting for bylaws 5/5/18 4:30-5:30 (immediately following General Meeting).

Meeting adjourned 5:05

Respectfully submitted,

Candace Kimball

See bylaws on website for details.