Minutes · Minutes General Board

August 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
August 15, 2019
Simone’s Residence – Riverside, CA

The meeting was called to order at 7:20 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Simone, Judy and Becky.

Old Business

Committee Reports:

Treasurer, Cat

Bank Balance Report – Chase statement distributed along with a check register. 

Fundraising, Gayle for Laura

Upcoming Sale/Craft Fair Events:

In view of the time commitment & resources expended for special events, no further events, craft fairs, exhibits, etc., shall be allowed unless there is final board approval. Jen motioned in agreement; Cat seconded – motion approved.

We reviewed Laura’s email correspondence, which included the inventory of items available for the remaining craft fair events for the year. Laura hoped the guild could make the wine caddies and a few more items for the craft fairs. Laura will be hosting a Pricing Event at her home on October 6th from 11 am to 2 pm. A potluck lunch will be held. She’d like to make an announcement to invite members to help out as well at the September meeting.

As a group, we decided that not all items should be sold at the Mountain Shadows event as we do not want to deplete our supply as we also have the Kris Kringle event in early December. 

Mountain Shadows, Highland – 9 am to 1 pm on October 12th: The sign-up sheet was passed around at the August meeting. However, no one signed up for the 7-9am set up, 9-11am, and 1pm cleanup (only the 2 members signed up for the 11-1pm shift).  Laura will ask for more sign-ups at the September meeting. We need to post the flyer for the Gift Fair at Mountain Shadows on October 12th on social media and the website. We also want to encourage members to spread the flyer via email, texts, or Facebook. Members can repost on social media during the last two weeks of September. We need to get the flyers out to local quilt shops and guilds. Laura will bring plenty of flyers to the September meeting. She would like a list of shops or places we think they need to be advertised at. She will make copies and take them around the IE during September. Once we work through the Mountain Shadows event, we can then focus more heavily on the Kris Kringle event.

Kris Kringle Craft Fair, Ontario – December 4th, per Gayle it might be a good idea to have items $20 and under. Suggested items were pet supplies, bingo accessories, and lap sized quilts. Gayle handed out a pattern for a bingo dobber carrying bag. Jen offered to revamp the Kris Kringle flyer. Laura will pass out a shift sign-up sheet at the October and November meetings.

Opportunity Quilt Discussion, Cat

We are slightly behind schedule. Cat needs to finalize the quilt layout and coordinate piecing of the quilt top. She also needs to make a design wall and finish truing up the HSTs (currently 100 blocks have been trued up). Cat will work exclusively on these items tomorrow and on Sunday, she will reach out to Pat to come over and help with the layout and finalize. We need to solicit help with piecing the quilt top at a Sit and Sew or Sew In. Any place we have this at will need to have plenty of space for the quilt stand. Cat assured us she will be ready to piece next week, no later than 8/25, and that would put us back on track/target.

We discussed the opportunity sale tickets process – focused more on the printing of tickets. We decided we wanted a photo on the tickets, a snippet of the quilt so that you get a flavor of what you’d be buying. We need to coordinate ordering the tickets; Gayle to find out from Debbie W of Nite Owls how they go about it. We confirmed ticket prices will be $1.00/each and $5.00/6 tickets. Simone volunteered to design the tickets! She has a self-imposed deadline of November 1st to have the design completed; to allow for any changes and printing. The holiday party, the table at Road to California (if accepted), Renaissance Fairs, OC/LA county fairs, Upland Festival, Lavender Festival, Ontario Museum and Chaffey were brought up as options of places to sell the tickets. We will come up with list of venues and have the Board vote on it.  As ticket raffle sales will generate a large amount of revenue, Gayle will provide paperwork to the MQG to request an exemption letter to submit when we obtain the required permit from the state of California to sell the raffle tickets that will be valid for one year.  The cost of the permit is $20.

Programs, All

Sept – What Was I Thinking? Cat will be MC’ing this event. She will start out the program with her own ugly fabric. We decided that everyone who participates will have a chance to win a booby prize. Gayle will provide a blog post and we’ll post on social media. Location: Riverside Main Library

October – Elizabeth Eastmond Lecture – Contract Signed? Cost? Location: Riverside Main Library

Nov – Member University (Christine/Slice & Dice, Cat/6 Minute Circle, Simone/Paper Piecing, Laura/TBD. Location: Casa Blanca

Dec – Holiday Party/Sweet and Savory.  Location: Casa Blanca (pending)

Jan – TENTATIVE – Workshop event with Elizabeth Eastmond or Colleen Granger; potential speaker Latifah Saafir suggested. Becky will look into this possibility, but it may be too short of notice.

Feb – Simone Bradford, Color Theory. Cat will see if she can find inexpensive color wheels for Simone’s presentation. If Cat finds them, she will run the cost by the Board for approval.

March – TBD

We are officially without a VP of Programs. We were thinking Elizabeth could help out, and this would be a 2 person position. Jen will reach out to Candy again. Cat is available to help as needed. We need to resurrect Cat’s old program matrix, which would be a great tool for anyone taking over the position.

Charity Report (Gayle for Rachel)

Gayle passed out 7 kits at the August meeting and will pass out the next 7 kits at the September meeting. Cat brought up if we want to buy batting for the charity quilts. Cat will call Quilters Dream to see what is available and the price; and she will also check with EE Schenck to compare prices. The batting would be seconds – significant discount off wholesale pricing but perfectly useable. Becky made a motion to allocate $125 for the batting, Jennifer seconded – motion approved.

Membership, Judy

Judy has taken over Ruthann’s position. She took thorough notes from Ruthann at the August meeting and will have Ruthann look it over and then post her responsibilities on the shared drive.


Retreat – Goodie Bag Status, Jen

Cat mentioned that the EE Schenck website has many items suitable for the goodie bags for the retreat. Jen will coordinate with Cat on items available for purchase, as Cat has access to the website as a wholesaler.

New Business

No new business

Next Board Meeting

The next board meeting will be September 26th at 6:00 pm (location to be advised). 

The meeting was adjourned at 9:00 pm.

Respectfully submitted,

Becky Brekke, Secretary

Blog

May Meeting Information

Our next guild meeting will be Saturday May 4th and we will meet again at the Riverside Main Library, 3581 Mission Inn Ave, Riverside, in the Auditorium room on the second floor. Ruthann helpfully provided information regarding a nearby parking structure that is available if parking around the library itself is full.  The parking structure is located at 3743 Orange St and looks to be a nice short walk from the library, please see the map here. Parking is free on Saturdays. We start socializing at 1:30 with a meeting start time of 2:00.

The program this month is our own Kim Wingert presenting “Community and Creativity; A History of Women and Quilting”.  Kim debuted this program two years ago at the Upland Library for Women’s History Month and we are excited to have her bring this entertaining and insightful presentation to our guild.

Laura will be collecting quilts for our exhibit at the Chaffey Community Museum of Art.  Quilts need to be submitted on Saturday May 18th.  The display will hang from May 23rd to July 20th and the museum hours are Thursday through Sunday 12:00PM to 4:00PM. You can visit their website at: https://www.chaffeymuseum.org/.  If you have a quilt, or two, or other item, that you wish to submit but will not be at the May meeting please contact Laura to make arrangements. There is a brief form to complete to go with your quilt and Laura will have copies available at the meeting.  Or if you plan to deliver your submissions yourself you may download and print the form here.

Our May Board Meeting will take place after the guild meeting at Shelley Wardrop’s home, a short 2.5 miles from the library at 1979 Prince Albert Drive, Riverside.  All guild members are welcome to attend.

Remember your name tag for a chance to win a fat quarter and bring any recent finishes for Show and Share.

We have some exciting announcements for this month’s meeting and hope to see everyone there!

Minutes · Minutes General Board

April 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
April 17, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:10 pm by Gayle, with the following members in attendance: Cat, Shelley, Laura, Simone and Becky.

Old Business:

Committee Reports:

President – Gayle
Retreat
Gayle confirmed that the Vina De Lestonnac Convent (aka the Nunnery) in Temecula is available Monday through Wednesday, November 11-13th for the guild’s second annual retreat. In order to formerly reserve the Nunnery, a $250 deposit is required, when the paperwork is submitted by Gayle. Note, final payment isn’t due until the day we check in. Ten days before the retreat, they require a final head count. Information obtained is as follows: 15 members is the minimum required to have the dedicated work room. Although, the maximum number of members the room can hold is 25, 20 would most comfortable. Check-in is 10 am on Monday and room check out is 11 am but we still have the workroom until 2 pm. There are 12 bedrooms available, with pricing as follows: Triple Occupancy $226/person; Double Occupancy $276/person; Single Occupancy $376/person; Day Commuter $33/day. If there are any dietary restrictions, they will do their best to accommodate you. Sign-ups will be available at the May meeting. In order for members to reserve their spot, they need to provide a $100 deposit at time of sign-up. Remainder of payment due at August meeting. Discussed an upcharge for Jen to create cute retreat favors – $10/person?? Jen – please let us know if you’d be willing to do this again and if $10/person is sufficient. Also, discussed briefly future retreat locations in Big Bear and Fallbrook.

Meeting Location
Consensus at the April general meeting was that everyone liked the room at the Main/Mission Inn library. Parking is an issue, but not enough to deter attendance it was determined. We do have to set up and put away chairs at ever meeting, but as a guild we are used to it and everyone has no problem pitching in to help. Last month the library did not charge us the $20 room fee as we did not use the kitchen. We will look into finding out if we can use the room without a fee going forward. We discussed if we should stay in Grand Terrace for the summer months of June, July and August, or stay at the Main/Mission Inn library, and how we felt the change of locations could affect guild attendance. Other suggestions were for Simone to check into the Janet Goeske Center again and for Shelley to look into facilities provided by Riverside Park & Recreation. After our discussions, Laura made a motion to have all general meetings going forward at the Main/Mission Inn library, and thus officially changing the meeting location from Grand Terrace to Riverside. Cat seconded the motion. Becky will reserve the room for as far out as allowable. Shelley, told us that as a token of the Guild’s appreciation to the library, perhaps members could donate quilting related books at the end of the year. Something we should look into further and announce at a future meeting.

Road to California
Gayle proudly announced that the Guild won one of the $500 prize money for guild attendance!! She will inform members of this exciting news at the May meeting.

VP Programs – Shelley
Kim will be presenting “Community and Creativity, a History of Women and Quilting”. A projector and computer is needed for Kim’s presentation for the May meeting, which Laura will bring. Dora Cary from Orange Dot Quilts will be the featured presenter for the June birthday meeting. And Christine will be the Transitional Quilter for July.

Gayle brought up the possibility of having Natalie Barnes, who is a new brand ambassador for Aurafil, to present a free lecture and trunk show, for our August meeting.

Cat noted that Sarah Goer (one of the standouts at SCCQG’s Meet the Teachers event) will be at the Hi Desert Quilt Guild in Ridgecrest, CA, on March 5th and 6th, 2020. We were thinking to possibly have her be our March presenter on March 7th with a workshop on the 8th? Or combine both in one day?

Tentative Member University presenters:
Improv square pieces/emotions – Laura
Paper piecing – Simone
6 minute circle – Cat
Shelley will ask Lynn Hannah to provide a demonstration of her choice.

Treasurer – Cat
Cat discussed the bank balance and confirmed reconciliation of the account. Cat confirmed the MQG dues have been paid. Discussed breaking out the fundraising lines on the cash flow report to have a better idea of how much each fundraising activity is bringing in. Currently, Cat has been placing comments in the line items to describe the income source, but having a line item for each fundraiser activity might be a better solution.

Fundraising / Raffles / Exhibits – Laura
Laura will bring an opportunity basket and new fabric kits to the May meeting. She will also have a table set up to collect boutique fundraiser items. Worthy items will be shown during the Show and Share portion of the meeting. She is also bringing more donated fabric for a flash sale.

Chaffey Museum of Art – Modern quilts will be collected at the May meeting. Laura will have the forms required to accompany the quilts being collected available at the meeting. The exhibit, ‘Splashes of Color and Space’ runs from May 23 – July 20, 2019. 40-50 of any size quilts will be needed. In addition, there will be pedestals available to display, other modern objects. Simone agreed to exhibit her chair she shared with the guild last year.

Debby Winter from Road to California, contacted Laura about featuring guild member quilts in the breeze way for R2CA next year, 2020. Laura immediately said yes. We don’t have many details, but have determined the quilt size needs to be a twin or larger and of course, modern. Further details to follow in the coming months.

Membership – Ruthann (via email correspondence)
Ruthann confirmed that the membership roster in Google drive is current and matches the roster in the MQG website. 39 members paid their dues for 2019. There were 12 members from 2018 who did not renew. Ruthann will create and send a survey to the non returning members for their feedback for not signing up this year.

VP Communications – No new business
Secretary – No new business
Block Lotto – No new business
Charity – No new business
Welcome/Refreshments – No new business

New Business:
SCCQG – Meet the Teachers
The group who attended the Meet the Teachers event on April 12th, shared that the following teachers were standouts:
The Quilts of Mac McNamara (New Hampshire), http://www.macquilts.com/index.html

Elizabeth Eastmond, Occasional Piece Quilt (OP Quilt), https://opquilt.com/

Colleen Grainger, Sew Little Time Quilting, http://www.sewlittletimequilting.com/index.php

Laura made a motion to hire Elizabeth Eastmond to present at our October 5th general meeting with a workshop to follow on October 19th and Shelley seconded the motion.

Lead Cards
Gayle is working on 4×6 lead cards for the guild. The cards will have a photo of a modern quilt or two (most likely photos will be Simone’s quilts), logo on the front, and on the back will contain website info, etc. The front will be glossy and the back will not be glossy so that it can be written on easily. Mike will design the cards.

Opportunity Quilt
Cat told us that she has found a pattern for the Opportunity Quilt. It will be a queen size quilt using Kaffe Fassett fabric, 2” HST squares, and no borders. She is counting on Pat to assist with color placement and the color gradient. It was discussed that we could schedule Sit and Sew solely dedicated to sew blocks. In this way it would be a controlled environment where Cat will provide specific instructions and fabrics. It was also mentioned to have a dedicated person to square up the blocks for uniformity. Laura brought up pricing of the opportunity quilt tickets. Asked us to suggest a couple pricing scenarios of $2/ticket or 12 for $10 or $5/ticket or 3 for $10. Due to the amount of money we hope to raise, we are leaning towards $5/ticket or 3 for $10. This was not voted on and will be discussed more at a later date. Gayle, found pricing for a stand for $105 if we choose to purchase one or two for the quilt. No timeline has been established as this is still a work in progress.

Christmas Party / Sit and Sew Locations
Becky will inquire to her HOA regarding availability, pricing and requirements to rent a room for the Christmas party and possibly sit and sews.

Gayle will contact her local police department to obtain information to use their conference room for a Sit and Sew. Possibly May 19th and/or June 9th?

We will also be inquiring if we can reserve the Main/Mission Inn library room all day for a Sit and Sew. We would need to confirm if there would be enough circuits for sewing machines and irons.

Next Meetings
For the month of May, we are combining the general and board meetings in one day: General Meeting at 2pm-4pm and the Board Meeting will follow afterwards at Shelley’s home.

The meeting was adjourned at 8:30 pm.

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes General Board

March 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
March 2, 2019
La Sierra Library – 4600 La Sierra Avenue, Riverside 92505

 

The meeting was called to order at 12:34 pm by Gayle, with the following members in attendance: Gayle, Laura, Jen, Pat, Simone, and Cat

Old Business – Committee Reports:

Treasurer – Cat

MQG National dues have not been paid yet. Cat will pay the dues this afternoon for the 45-member threshold at a rate of approximately $660 (previously authorized for payment by the Executive Board). The Board reviewed outstanding members for 2019 payment.

Bank balance reviewed; Cat shared cash available for the Guild’s use.

VP Programs – Board (Trish not present)

Gayle shared that the Hive is no longer offering an overnight option; day retreat events only. We are going to still looking for a location for our next retreat. More discussion to take place at the April Board meeting.

Trish is leaving and Gayle discussed possibilities for a replacement. We are planned out for events through October. We discussed the possibility of inviting Aurafil to a future meeting. Linda Rasmussen will be coming in April for our Board Game Challenge. May is Kim is doing a Spotlight Quilter presentation.  June is the birthday event with Dora Kari. Christine Sharp is confirmed for July for Transition Quilter. The Guild will do a Membership Trunk Show in August featuring old and new. September will be another guild challenge; details to be finalized at a future board meeting and announce to the Guild in May. The group discussed the gift card for Linda’s work this past year.  We will be providing her with a card that Jen will put together as her involvement warranted a more personalized touch and she will be receiving a gift card also.

Cat offered to help manage the VP of Programs duties until a replacement is finalized.  She will reach out to Dora Kari of Orange Dot to solidify her contract and participation for our birthday celebration meeting in June.

VP Communications – No new business

Secretary – No new business; Becky on vacation and Jennifer supporting in her absence

Fundraising / Exhibits – Laura

Donations – We received a very generous fabric donation to the Guild by Jan Rosenthal from Apple Valley. This fabric will be used for charity and fundraising items. The fabric donation was sorted into kits. Some of the fabric is more floral and traditional in nature. Laura provided a preview of the kits she’s put together with the massive amount of supplies she has received.  Kits have been numbered and will be distributed and tracked to members that wish to make items for the fundraiser efforts. This was just a small look at what was donated; storage is divided between Gayle and Laura at approximately 12 boxes in total.

Hardware – Dog leash swivel clips have been purchased by the Guild and will be provided to members that are interested in making items.  The items given out will be tracked and logged to keep track of the disbursements to the membership and make sure items are returned in advance of the sale event.

Upland Library Event – Laura has cards/pins to mark items donated for the upcoming Upland Library. This Sunday afternoon at 2pm Laura will be going along with Pat and Gayle to put the quilts up in the library. Tuesday, March 5th at 6pm Laura will be doing the talk about Visionary Women in the Brodie Room. There will be about a dozen quilts on display.  Quilts will need to be removed on April 3rd from the Library and returned to members on April 6th.

Chaffey Exhibit – Gayle mentioned keeping track of the quilts received for the Upland Library event to see if we can use any for the Chaffey exhibit.  The room is 15,000 linear inches; we are hoping to get enough quilts to fill the space.

New Business:

April EB Meeting – The Board discussed the April meeting date/time; the group confirmed the next Board meeting for Wednesday, April 17th 6:00pm at JoAnn Fabric & Crafts in Ontario.  We will meet prior for dinner at a nearby location

SCCQG – Gayle discussed the meet the teacher event with SCCQG April 13th from 9am-2pm in Carson. Gayle will carpool and we all agreed that a group will attend to review possible speakers for future presentations.

April Board Meeting Agenda Items:

Review of Duties – All (Jen to bring hand-outs for everyone)

Chaffey Art Museum Call for Quilts – Laura

April General Meeting Agenda:

Challenge with Linda to Curate – Jessica will coordinate and oversee the arrangement of the quilts

The meeting was adjourned at 1:20 pm.

Respectfully submitted,
Jennifer Adams, in absence of Becky Brekke, Secretary

 

Minutes · Minutes General Board

February 2019 Board Meeting Minutes

IEMQG Board Meeting Agenda
February 2, 2019
Mountain Shadows Community Clubhouse
4040 Piedmont Drive, Highland, CA 92346

 

The meeting was called to order at 11:55am by Gayle, with the following members in attendance: Tricia, Jennifer, Cat, Laura, Pat, Ruthann, Kelley, Jessica, Rachel, Alisa and Becky.

 

Old Business –
Committee Reports:

Treasurer – Cat

Cat discussed the bank balance and went over both future revenue and expected expenses for the coming year.  Cat confirmed the audit is complete and she will present the audit report at the March meeting. In addition, the budget presentation will also occur at the March meeting.  We also discussed that the Treasurer records from June 2016 thru Dec 2018 that are in binder separate from Cat’s ‘working’ one.  We did touch on establishing a retention policy as far as how much and how long we keep hard copies or convert to digital ones.

As Cat will be the Chair for the Opportunity Quilt, we discussed this next. It was determined that we will need a committed committee to take the quilt around to be shown at various locations.  We decided that the tickets should feature a photo of the quilt and we should also purchase 4×6 postcards with a photo of the quilt to pass along. We need to utilize social media by posting quilt photos on the website, Facebook and Instagram. It was determined that we will need a heavy duty frame for displaying the quilt.  We debated on whether we should count on donation of batting and fabric material or include those items in our budget. We agreed that the quilt needs to be at least queen size. We all need to bring our ideas on the pattern to Cat and it goes without saying that the quilt must be modern and appeal to as many people as possible. It was suggested that we contact designers to see if they want to donate fabrics. We thought it would be a good idea to contact past program speakers such as Natalie Barnes, Colourwerx, Orange Dot, etc.  Due to the massive undertaking of producing an Opportunity Quilt, it was agree upon that this would be a project for next year, 2020.  A budget for the outlay fabric, backing, batting, and frame as a minimum need to be included in the budget. Cat reminded us that the Guild buys the fabric upfront. It was estimated expenses would be about $500. Jessica moved to allot $500 for the opportunity 2020 budget. Trish seconded the motion. Motion passed.

VP Programs – Tricia

Tricia discussed retreat options, such as the Campbell House and Big Bear Craft Cottage. Jessica offered to assist Trish as she has a lot of experience in organizing retreats.

Unfortunately, the Nunnery in Temecula will not be an option this year as there are no weekends available. Gayle asked Tricia to call and ask what year would they have a weekend available for us?

Our fallback can be The Hive, but if we decide to book this location again, we really need to do so very soon.  Last year we booked in April and at that time they only had 2 weekends left open in October. This year, we will also open the retreat to day quilters only, in addition to regular overnight attendees. Plan is to book a location sometime in March.

March – Transitional Speaker

Alison will be the Transitional Speaker. Trish to follow-up with her to confirm the length of her presentation – probably 45 minutes would be sufficient.

April – Board game challenge

Gayle announced that members can opt out of their quilt to be curated. Curated quilts will have number assigned and the non-curated quilts will not. Jessica will help put up the quilts. She has also been asked to form a quilt hanger committee that she will chair for this specific event.

Trish will contact Linda Rasmussen to confirm she will be available in April to curate the Board Game Challenge. As this will be the third time Linda has curated our challenges at no charge, the board would like to show our appreciation by including an Amazon gift card with her Thank You card (to be sent by Becky). Trish motion that Cat purchase a $100 gift card for Linda. Jen seconded the motion. Motion passed.

VP Communications – No new business

Secretary – No new business

Fundraising / Exhibits – Laura / Jessica

As we have proposed that we want to donate a percentage of our fundraising revenue, we still have yet to determine which organization to donate it to. Some suggestions were Ruth House, Youth Hope, or the other charities we have committed to donate quilts to this year. We all thought that it was a great idea to have someone from each organization come and talk to the guild and give a presentation on what they do in anticipation of our boutique sales and to encourage donations.  As nothing has been scheduled for October, and it is prior to boutique season, we have tentatively scheduled this program for that month. We thought a good name for the program would be ‘Showcase of Charity Partners’.

Upland Library – Laura will be presenting, ‘Visionary Women: Resolving Life’s Issues and Story Quilt’ on March 5 from 6pm -7:15 pm. The presentation will delve into the concept of chapters of quilting; chapters of life.  Laura presentation will also include a slide show and she welcomes our members stories and their quilts based on the same.  Quilts will be hung and modern and large quilts are preferred.  Laura will inquire with her contact at the library regarding advertising for this event.

Chaffey Art Museum – Laura has applications for the exhibit running from May 23 – July 20 at the March general meeting.

Charity – Rachel

Rachel needs more IEMQG quilt labels from Spoonflower. Laura has the purchase form from the last time they were ordered and will send to Cat. Cat will order 2 yards per Rachel’s request. Members may be able to buy a label for $1.00 for personal use. However, if a member is donating a quilt, the label will be provided free of charge.

Membership – Ruthann

There are 19 members who still need to pay for their membership due for this year. In April, they will be removed from the roster if they still have not paid.

Raffle – Alisa

Alisa only has 5 months worth of fat quarters left for raffles. It was suggested that Cat purchase another box of fat quarters. Laura motioned to use $125 from the supplies account to purchase a box of fat quarters for the raffles. Pat seconded the motion.  Motion passed.

Social Media – Kelley

Kelley asked that we send any and all ideas to her regarding announcements, memes, topics, etc. to be posted on our social media platforms.

Welcome/Refreshments – No new business

Block Lotto – No new business

New Business – 

 Template Forms

The need to create templates forms for advertising, quilt exhibits, opportunity exhibits, etc. was brought up. We will work as a group to create these types of forms. We may already have these type of templates on the Google Drive and this will need to be confirmed.

Marketing Material

We discussed the need for new marketing material to hand out for more exposure in the community.  We thought that flyers, bookmark type (4/page) and 4×6 postcard type would be most economical. should be printed out to hand out for more exposure. Alisa has a friend who is a graphic designer that she thinks may be willing to help us design the flyers and postcards.  If she can do this, she will need our logo and should email Alisa the flier bookmarks. It was decided not to include any addresses, instead include information directing them to our website and FB/IG sites.

 

The next meeting will be on March 2, (prior to the general meeting) at the La Sierra Library, 4600 La Sierra Avenue, Riverside, CA 92505 from 12:30pm to 1:30pm.

The March board and general meeting agendas are as follows:

Executive Board Meeting

12:30-12:35pm Welcome
12:35-12:40 pm Treasurer: Annual MQG fees paid?

Bank balance report

12:40-12:55pm Retreat 2019 – Review of Locations & Discussion
12:55-1:10pm Fundraising

Chaffey Exhibit

1:10-12:25pm Programs – Review of Calendar/Upcoming Events

Linda Rasmussen for April

Women’s History Presentation for May

Birthday Speaker for June

1:25-1:30 pm New Business –

Agenda items needed for Apr meetings?

1:30   Set next meeting date – Adjournment

General Meeting

2:00-2:05pm Welcome
2:05-2:15pm Ice Breaker
2:15-2:35pm Guild Business:

Present budget to membership for final approval

Announce that financial audit is completed

April Game Challenge Quilt

Fundraising, Upland Library, Chaffey Museum Exhibit

Any other Board or Chairperson announcements

2:35-2:50pm Break – Visit & Snacks
2:50-3:35pm Alison Cutler – Transitional Quilter
3:35-3:40pm Block Lotto Drawing

Raffles

3:40-3:55pm Show & Share
3:55-4:00pm Announcements & Adjournment

The meeting was adjourned at 1:00 pm.

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes General Board

October 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
October 15, 2018, 6:00 pm
Home of Gayle Bennett, Ontario, CA

The meeting was called to order at 6:32 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Becky Brekke, Pat Klassen, and Tricia Williams.

OLD BUSINESS

Committee Reports

Programs – Cat Wallace

November Member University – Presenters are all set.  We should arrive to the Mountain Shadows clubhouse at 1:00 to allow time for setting up. Tricia will bring her WiFi Hot Spot so that Laura can access the internet to demonstrate the MQG website.

December Holiday Party -Cat said that no one has volunteered to help with the holiday party.  Tricia said that she will definitely be there to help because she has to be there as the resident host so that we can use the room.  Cat will pass around a clipboard at the November meeting to get more helpers.  Cat will also have a sign-up sheet at the next meeting for toppings for the chili bar.  We will play LRC for fat quarters again, but this time we will break up in to several groups. We will also play quilters bingo.

The January Colourwerx Trunk Show – The speaker, Linda Sullivan, has been confirmed and we have a signed contract.  Cat will ask her to bring items for members to purchase.

February meeting – Cat plans to ask Lynn Hanna if she would like to do the Spotlight Quilter presentation at the February meeting.  If so, Tricia will do her presentation at a later date.

June meeting – Tentatively set for Mel Beach.  Mel Beach charges $500 for a lecture, about $200 for airline, and $700 for a workshop.  The workshop fee would be paid by each participant.  Pat Klassen moved that we book Mel Beach for a lecture and workshop, and the motion was seconded by Cat Wallace; the motion carried.  We will use survey monkey to ask members which lecture they would like to hear from Mel.  Jenn will contact the Temecula Modern Guild and invite them to join the workshop.

VP Communications – Jennifer Adams

Jenn reported that the election ballots were posted (via Survey Monkey) this morning, and 17 people have already voted.  People who have not yet voted will receive email reminders automatically through Survey Monkey. The election closes on Friday, November 2 at 5 p.m. PDT. Jenn will notify Laura of the election results, and the results will be announced at the November meeting.

 

 

Secretary – Tricia Williams

Tricia mentioned that the meeting room at JoAnn’s needs to be reserved at least two weeks in advance.  She will reserve the room for our next board meeting, which will be November 26 at 6:00 p.m.

Treasurer – Gayle Bennett

Gayle asked if we need to keep the membership forms from prior years.  We agreed that we may at some point want to reach out to previous members who have not been back to the Guild.  Becky will scan the forms and they will be stored on our Google Drive, then the paper copies will be destroyed.

Gayle reported our bank balances after paying The Hive for the retreat.  She will be paying SCCQG for our insurance and will pay the additional $25 for an Insurance Certificate for any venues we may use.

Gayle asked if Cat needs any money for the holiday party.  Jenn Adams moved that we allow Cat Wallace $100 incidentals for the holiday party; Becky Brekke seconded, and the motion carried.

Gayle will announce at the November meeting that we will begin accepting annual dues, and remind members that they need to fill out a new membership form every year so that we can make sure we have all of their correct contact information.

Becky Brekke – Upcycle Sale Event

The Upcycle Sale brought in approximately $620.  There are still a few larger itmes, which will be posted on Facebook.  Members can purchase them through Facebook, and pick them up at the November meeting.

Refreshments – Pat Klassen

Pat reported that she has people lined up for refreshments for the November meeting.  She will pass around a new sign-up sheet at the November and December meeting for next year’s meetings.

New Business

Laura said that everything in the Policies section of the old By-Laws is now covered in our new By-Laws.  Tricia Williams moved that we dissolve the Policies section that was formerly part of the By-Laws; Cat Wallace seconded, and the motion carried.

 

IEMQG General Meeting Agenda
November 3, 2018 – 2pm-4pm

Community Center, Mountain Shadows Mobile Home Park
4040 E. Piedmont Drive, Highland, CA 92346

  1. President
    1. Welcome Ice Breaker
    2. Upcycling Event Update
    3. Announce new officers
    4. Call for 2019 chairpersons
  2. Committee Announcements
    1. Holiday party, Colorwerx program – Cat
    2. Pop-up Exhibit – Gayle
    3. Charity – Rachel
  3. Welcome Table Attendance Count – Pat
  4. Refreshments – Pat
  5. Break for visiting and snacks
  6. Member University
    1. Station 1 – MQG Website – Laura
    2. Station 2 – AcuQuilt – Trish
    3. Station 3 – Specialty Threads – Christina
    4. Station 4 – Machine Binding – Donna
  7. Show and Share
  8. Raffles – Alisa, Pat

Adjournment

Next Board Meeting – Monday, November 26, 2018 at 6:00 p.m. at JoAnn Fabrics in Ontario, with dinner at Chic-fil-A at 5:30.

The meeting was adjourned at 8:45 pm.

Respectfully submitted,

Tricia Williams, Secretary

 

Minutes · Minutes General Board

August 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
August 20, 2018, 6:00 pm
JoAnn Fabrics & Crafts, Ontario, CA

The meeting was called to order at 6:10 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Becky Brekke, and Tricia Williams.

OLD BUSINESS
Committee Reports
Programs – Cat Wallace

September meeting – Linda Rasmussen has confirmed that she will be at our meeting to curate our song challenge creations.

November meeting – Member University.  Laura Greene will do a presentation on using the MQG website; Jen pointed out that the website is undergoing major changes this month.  Tricia Williams will demonstrate the Accuquilt Go! fabric cutting system.  Cat Wallace will demonstrate Quick Curve Rulers since we are not sure that Pat is comfortable doing that.  Cat will talk to Christina Williams about sharing some information about working with decorative threads.

December Holiday Party – At the September general meeting, Cat will ask members for ideas about what activities they’d like to have at the party. Cat is already planning to play Left-Right-Center, but this time playing for decorative threads.  She’s also thinking of playing Quilters’ Bingo.  We need prizes for Quilters’ Bingo. We still have plenty of plates, etc. from last year.

Cat suggested two ideas for next year’s challenges – “Inspired by Tradition” and “Two Color Challenge.”  We agreed to both, and plan to do the two color challenge in April.

January – Linda Sullivan has confirmed for her Colourwerx Truck Show.

February –Tricia Williams will do a spotlight quilter presentation and Cathleen Wallace will do a transition quilter presentation.

March – Alison Cutler will do a transition quilter presentation.

April – Linda Rasmussen has confirmed that she will curate our April challenge.

May – Women’s History presentation by Kim Wingert, with Cat as backup if Kim is not available.

June – Third Birthday.  Cat has tentatively scheduled Becky McDaniel, but she is not necessarily a modern quilter, so Cat will find out if we can get Mel Beach instead.

July – Christine Sharp will do a transition quilter presentation.

August – Trunk show by Cat Wallace.

September – Linda Rasmussen has confirmed that she will curate our September challenge.

VP Communications – Jennifer Adams

Jen reported that there is a new member portal for the MQG website. She will create a sheet about the new method to log on to the MQG website.

Treasurer – Gayle Bennett

Gayle gave a brief financial update. We have enough money in our account to pay for the retreat, SCCQG dues, and insurance.  She reported that there are discrepancies in the money from the Thrilling Threads workshop and we discussed who had paid.  Gayle will double-check her records. There was one person who had paid for the workshop ahead of time who could not attend because of a family medical emergency. We agreed that she should be reimbursed because we only paid the speaker for those who attended.

Gayle reminded us that submissions for the Ontario Museum display need to be in by 3:00 pm on Monday, September 15.

Secretary – Tricia Williams

Tricia asked for clarification on submitting the minutes; it was agreed that she will send drafts of minutes to all board members for approval before Jen posts them on our website.

Becky Brekke – Upcycle Sale Event

Becky clarified that the sale will be from 10 – 4 on October 6.  Tricia will reserve the clubhouse from 9 – 5 so that we have time for setup before and cleanup after.  We agreed that we will not have a business meeting at this event, and we will also skip show and share.

Laura said that she has not been able to get a list of member guilds from SCCQG to Upcycle Sale flyers to.  Jen will send flyers to guilds in Southern California based on a list on the internet.  Tricia will find out about advertising the sale in the Mountain Shadows newsletter; she will also put an ad on Craigslist and find out about advertising in the Highland Community News and in the Pennysaver.

Since Becky will not be able to attend the September meeting, Jen will ask for volunteers to help with the sale, and will pass around a sign-up sheet.  Jen will also collect any items donated for the sale.

Gayle will bring a cash drawer and our Pay Pal swiper to the sale.

We will meet at Becky’s house on September 29 at 10:00 to help her price the sale items.

Charity

Cat Wallace will take donated quilts to Amy for distribution.  Cat will get the labels and other materials from Amy.

New Business

Laura said we would put-off working on the Bylaws and discuss job descriptions.

We discussed and fine-tuned the job descriptions of the various board member and committee chairman positions.  The information will be posted on the website for further discussion.  We agreed that the descriptions should include an estimate of the amount of time required for the duties.

Membership chairman duties will be returned to the Treasurer so that she can more easily keep track of who has joined and who has paid.  Tricia will turn the records over to Gayle.

The meeting was adjourned at 8:40 pm.

Respectfully submitted,
Tricia Williams, Secretary

 

IEMQG General Meeting Agenda

September 1, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

  1. Welcome (Laura)
    a. Warm up – “Emotions drive my completion of quilts.”
    b. Nominating Committee announced
  2. Committee Reports (Cat)
    a. Program Announcements
    i. October meeting – Upcycling Event at Mountain Shadows
    ii. November meeting – Member University at Mountain Shadows
    iii. December meeting – Holiday Party at Mountain Shadows
  3. Quilt Exhibits (Gayle)
    a. Ontario Museum of History & Art
    b. SCCQG at Road to California
  4. Upcycling Event (Jen)
  5. MQG Website Changes (Jen)
  6. Block Lotto (Shelley) – Announcement of October block
  7. Hospitality – Refreshments Sign-up (Pat)
  8. Break – Visit and Snacks
  9. Program – Song Title Challenge (Cat)

10. Raffles – Fat Quarter Raffle (Alisa) and Name Tag Raffle (Pat)

Minutes · Minutes General Board

July 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
July 16, 2018, 6:00 pm
JoAnn Fabrics & Crafts, Ontario, CA

The meeting was called to order at 6:25 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Shelley Wardrop and Becky Brekke. Becky took minutes in the absence of Secretary Tricia Williams.

Old Business:

Committee Reports:

Programs:

August meeting – Cat has confirmed Shawnee Miller for the Thrilling Threads lecture.  Shawnee confirmed that she will be bring 15 kits with her on August 19 for the Thrilling Threads workshop. Currently we have 5 sign ups and Cat will provide a final count a few days before the workshop.

September meeting – Song Challenge Quilt event will be curated by Linda Rasmussen. Becky will not be attending this meeting.  Gayle offered to have her husband, Mike, take photos of the quilts in her absence. It was decided that there would be no Show and Share at this meeting.

Cat provided the members with her Program Report, current through March 2019.  We discussed having a well-known & modern speaker at our 3rd year birthday celebration for our June 2019 meeting. A few names were thrown out but are focusing on Becky McDaniel.  Cat will make contact and advise details as they become available.

Cat created a wonderful & special Thank You card for Simone.  Each member present signed the card and Cat will send to Simone in appreciation for her amazing presentation at the July general meeting.

VP Communications – Jen created “sew” very nice Thank You cards for the guild to use going forward.

Treasurer – Gayle gave a brief financial update. To date, only 3 members have yet to pay for the retreat in October. The Audit Committee needs to be established in October and the audit to be completed 30 days before the end of the year.

As our guild is growing, it was requested for Programs to have its own budget next year.

Upcycle Sale Event – Need to schedule a date & time and determine location to package and price donations. We need to finalize this at the August board meeting. Becky to send Laura Upcycle Sale flyer for her to send to the SCCQG guilds.

Jen has offered to speak about this event at the September general meeting in Becky’s absence.

Welcome/Refreshments – No old business

Raffle – No old business

Charity – It was decided a co-chairperson will be nominated to assist the current Charity chair.  This position will be announced at the August general meeting. In the meantime, Shelley has volunteered to monitor quilt donations. Shelley was given the donation form and Jen will email her the tax donation receipt.

Membership – No old business

President:

Klatch Coffee Exhibit – The exhibit is ending and Laura asked for volunteers to assist picking up the displayed quilts on July 31 at 5 pm.

Nominating Committee – Laura will discuss the Nominating Committee and upcoming Guild election at the August general meeting. She will specifically discuss the purpose and responsibility of the committee. At the August meeting the chair will be appointed. We decided to utilize an electronic ballot option for members unable to cast their vote in person such as Survey Monkey for the upcoming election.

SCCQG – Laura and Cat attended the July SCCQG meeting in Santa Barbara. The Coastal Quilters Guild of Santa Barbara/Goleta, Inc. hosted the event. The topic of the meeting was Leadership Round Table – Guild Officers. Group break out discussion on specific guild positions and events were found to be very informative information. Laura encouraged members to visit www.southbayquiltersguild.org website to view a sample of this guilds job duties as they are listed by month. Laura would also like to pursue removing the policies from the bylaws and possibly renaming “policies’ to “standing rules”.  This will be discussed further at the August board meeting.

Job duties are due at the August board meeting.

Review Bylaws.  We agreed on the following changes:

 

ARTICLE VII. NOMINATIONS AND ELECTIONS

Section 1.

Nominations of Executive Board 

  1. Changed “September” to “August”.
  2. No changes
  3. Revised to read “Additional nominations shall be made at the October meeting from the General Membership.” Added additional sentence “Nominees must have given consent for the nomination.”
  4. Revised to read “All nominations shall be published until the date of the vote on the guild website.”
  5. Revised to read “Nominations may be made from the General Membership with the consent of the nominee on the day of the election and are not subject to prior publication.”

 

Section 2.

Election of Executive Board

No changes

 

Section 3.

Revised second sentence to read “Officers will have no term limits if unopposed.”

 

Section 4.

No changes

New Business:

The Guild has been invited to exhibit quilts at the Ontario Museum of History & Art, 225 Euclid Ave, Ontario, CA 91762, December 13-30.  We will have one wall available to us which will fit approximately 20-30 quilts. Tentatively, quilt size should be no larger than 48” and must have a sleeve (click link for sleeve instructions How to add a sleeve to your quilt).  Per Laura, quilt drop off date at the museum is Friday, November 30 between 1-3 pm and quilt pickup date is January 11, 2019 from 1-3 pm. Members may coordinate with Gayle as she works nearby and is happy to assist in the drop off and pickup of the quilts.

Jen will create flyer and announce the exhibit at the August general meeting.

The Guild has also been invited to exhibit at the Chaffey Community Museum of Art, 217 S Lemon Ave, Ontario, CA 91761 this spring/summer.  The dates are May 23 – July 20, 2019. Laura is working on the title and a 2-3 sentence bio statement. More details to follow.

 

Next meeting – Monday, August 20 at 6:00 pm at JoAnn Fabric & Crafts, 4470 Ontario Mills Pkwy, Ontario, CA 91764 (Dinner beforehand at Chick-fil-A, 4350 Ontario Mills Pkwy, Ontario, CA 91764 at 5:15 pm.)

 

Meeting adjourned at 8:07 pm.

 

IEMQG General Meeting Agenda

August 4, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

  1. Welcome (Laura)
    a. Warm up – “Vacations inspire me to quilt.”
    b. Nominating Committee and upcoming Guild election
    c. Charity co-chair position open
    d. Upcycling event reminder
  2. Committee Reports (Cat)
    a. Program Announcements
    i. August meeting – Thrilling Threads Workshop
    ii. September meeting – Song Challenge, Linda Rasmussen to curate
  3. Song Title Challenge (Gayle) – Song Title Challenge drawing during break
  4. Quilt Exhibit at Ontario Museum of History & Art (Jen)
  5. Upcycling Event (Becky)
  6. Block Lotto (Shelley) – Raffle for ‘square in a square’ block
  7. Hospitality – Refreshments Sign-up (Pat)
  8. Break – Visit and Snacks
  9. Program – Shawnee Miller, Thrilling Threads
  10. Show and Share
  11. Raffles – Fat Quarter Raffle (Alisa) and Name Tag Raffle (Pat)

 

Respectfully submitted,

Becky Brekke

Minutes · Minutes General Board

June 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
June 26, 2018, 6:30 pm
JoAnn Fabrics & Crafts, Ontario, CA

The meeting was called to order at 6:27 pm by Laura Greene, with the following members in attendance: Laura Greene, Gayle Bennett, Jennifer Adams, Pat Klassen and Becky Brekke. Becky Brekke took minutes in the absence of Secretary Tricia Williams.

Old Business:
Committee Reports:
Programs
Cat was unable to attend and as a group we discussed the programs for July – October.
July meeting – The Spotlight Quilter Presentation will be by Simone Bradford on herself. She will also bring fabrics for purchase at her Pop-Up shop. Becky will post this event on FB and IG.
August meeting – Shawnee Miller will be giving her Thrilling Threads lecture. A flyer has prepared regarding Shawnee’s lecture on August 4 and her workshop on August 19. The flyer will be available at the flyer/advertisement table at the July meeting. Jen will post these events on the website after the July GM meeting. Becky will post these events on FB and IG. Currently, we still need 3 more people to sign up for the workshop in order to meet the minimum requirement. Jen will create a link on the website to register for the workshop.
September meeting – Song Title Challenge quilts will be revealed. Linda Rasmussen will once again critique our creations.
October meeting – Upcycle Sale at Mountain Shadows Clubhouse in Highland, CA.

VP Communications – Jen will update the Southern California Council of Quilt Guilds (SCCQG) with changes to the Executive Board and our PO Box address.
Jen will create & mail Thank You card to Natalie Barnes, Simone Bradford, and Shawnee Miller. Upon Tricia’s return, she will handle any mailing of Thank You cards going forward.
Jen will create laminated cards (Agree, Disagree, etc.) to be used during the general meeting Warm-Up session. Jen will send monthly reminders to Laura to send President’s blog post each month.

Treasurer – Gayle reported on our financial condition and we reviewed the bank balance for June. Gayle advised that the Guild opened a PO Box and the address is PO Box 2611, Rancho Cucamonga, CA 91729.
Also discussed was that we should advise anyone paying for Guild fees via PayPal to send payment via the “Friends and Family” designation so that the Guild is not accessed service fees. Jen will create PayPal link on website.

Upcycle Event – A full page flyer has been created. Jen will email information to SCCQG for posting on their website. For printing purposes, the flyer will be condensed so that 2 fit per sheet. Once that is completed, Gayle will print them out for distribution. Suggested that we take the flyers to our local quilt shops for more exposure. Laura to email the flyer to nearby Guilds listed on the SCCQG’s website.

Welcome/Refreshments – Pat advised that Alisa will be bringing snacks but another person is also needed and Pat said that she would bring in snacks along with Alisa for the July GM.
Pat brought up the need for an assistant to help her run the Welcome Table and Refreshments as it is essentially two committees. As such, it was decided that the Welcome/Refreshments will be split into two committees: Welcome Committee and the Hospitality Hostess Committee (in lieu of Refreshments). Laura will contact Ruth Ann to see if she would like to assist Pat. Pat would then mentor Ruth Ann in all aspects of the Welcome & Hospitality Hostess. In the future, we would expect Ruth Ann and Pat to chair these committees. In the interim, the board and chairs agreed to rotate Welcome Table duties with Pat.

Raffle – Alisa has been appointed as the new Chairperson.

Charity – Jen will create a donation form for the Welcome Table for people to record their donations. This form will be a running list through the end of the year.

Membership – Becky will create a sign-in sheet for Guests only for the Welcome Table.

President – Laura will send a ‘Thank you for attending our Guild meeting’ email to new guests and a ‘Thank you for joining our Guild’ email to new members.

Review Bylaws. We agreed on the following changes:
Article VI: FINANCIAL ADMINISTRATION
Article VI Section 1 – No change
Article VI Section 2 – replace “February” with “March”
Article VI Section 3 – No change
Article VI Section 4 – Added the following sentence: “The Committee shall be established in the month of October.”
Article VI Section 5 – No change

New Business:
The Guild has been invited to exhibit at the Ontario Museum of History and Art, 225 Euclid Ave, Ontario, CA 91762, the last two (2) weeks of December 2018. More details to follow.
Open Nominating Committee chairperson position discussed. At the July BM, the duties for this position will be discussed and once agreed upon will be added to the Bylaws. The duties will be communicated at the August GM and the chairperson shall be appointed at the September BM.
Secretary shall be responsible to clean up the Google Drive shared folder at the end of the year. Will be discussed further upon Tricia’s return.
Next meeting – Monday, July 16 at 6:00 pm at JoAnn Fabric & Crafts, 4470 Ontario Mills Pkwy, Ontario, CA 91764 (Dinner beforehand at Chipotle Mexican Grill, 11334 Fourth St, Rancho Cucamonga, CA 91730 at 5:15 pm.)

Meeting adjourned at 7:48 pm.

Tentative IEMQG General Meeting Agenda
July 7, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

1. Welcome – Warm-up (Cat)
a. “Fourth of July is the most important holiday of the year.”
b. Nominating Committee chairperson position open
2. Committee Reports (Cat)
a. Program Announcements
i. August meeting – Thrilling Thread class
ii. September meeting – Song Challenge, Linda Rasmussen to curate
3. Song Title Challenge (Gayle) – Song Title Challenge drawing during break
4. Block Lotto (Shelley) – Raffle for house block and share next Block Lotto
3. Hospitality – Refreshments Sign-up (Pat)
4. Break – Snacks and Pop-up Shop
5. Program – Simone Bradford Spotlight Quilter
6. Show and Share
7. Raffles – Fat Quarter Raffle & Name Tag Raffle (Alisa)
Adjourn

Respectfully submitted,
Becky Brekke

Minutes · Minutes General Board

May 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
May 23, 2018, 7:00 p.m.
Panda Inn, Ontario, CA

The meeting was called to order at 6:59 p.m. by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Jennifer Adams, Gayle Bennett, Pat Klassen, and Tricia Williams.  Tricia Williams took minutes in the absence of Secretary Candace Kimball.

Old Business:

Committee Reports:

Cat Wallace, VP Programs

June meeting –Trunk Show by Natalie Barnes of Beyond the Reef.  Cat said that she spoke to Natalie who is excited to come to our meeting.  Cake will be served to celebrate our two-year anniversary.

July meeting – Tricia Williams, who was scheduled to do a Spotlight Quilter presentation, will be out of town and unable to attend.  Cat Wallace is scheduled to do a Transition Quilter presentation.  Cat will invite Simone Bradford to do a Spotlight Quilter Presentation on herself and possibly bring some of the fabric for us to buy.   If Simone is unable to do that, Cat will instead do her Nevertheless She Persisted speech that she did at the Upland Library earlier this year.

August meeting – Shawnee Miller will be giving her Thrilling Threads lecture.  Cat shared a flyer that she has prepared about Shawnee’s lecture on August 4 and her workshop on August 19.

September meeting – Song Title Challenge quilts will be revealed.  Linda Rasmussen has offered to once again critique our creations.

October meeting – Upcycle Sale at Mountain Shadows Clubhouse.  Jen will tell Becky that we offered to help her get items ready for the sale.

November meeting – Member University at Mountain Shadows Clubhouse.  Planned stations include:  MQG Website tutorial by Laura Greene; AccuQuilt Go! Fabric Cutter demonstration by Tricia Williams; Quick Curve Ruler demonstration by Pat Klassen, and possibly a machine binding lesson by Donna Gaston.

December meeting – Holiday Party at Mountain Shadows Clubhouse.  Additional details to follow.

After discussion, it was moved, seconded, and approved that Cat will contact Linda Sullivan to do a Colourwerx Trunk Show at our January 2019 meeting.

The February 2019 meeting needs to be a little shorter so that we can approve the annual budget.

Laura will contact Batty Lady for either February, April, or July 2019.  Cat will send contracts for all speakers. We agreed that we will have two challenges next year, which will be due in March and September.

 

VP Communications – No old business.  Tricia asked if the public can access our minutes on the website.  Jen said that our entire site can be accessed by anyone.  Gayle said that is the reason we do not put confidential items (such as account balances) in the minutes.  Jen said that if we decide it’s necessary in the future, certain areas of the website can be locked so that only members can access them.

 

Treasurer – Gayle reported on our financial condition and we reviewed the bank balance and projected income. Our main income producer will be the Upcycle Sale in October.  Laura mentioned that the MQG site has information about to organize a sale.

 

Welcome/Refreshments – Pat reported that Laura Greene will bring the birthday cake from Costco, Pat will pick up paper goods, and Allison is bringing drinks.

 

Raffle – No old business

 

Charity – Laura will remind Amy that at each meeting, we need a sheet at the Welcome Table for people to record their donations.

 

Membership – After the June meeting, Tricia will send the updated membership roster to Jen, who will send it out to all members requesting that they contact Tricia with any corrections.

 

President – Review Bylaws.  We agreed on the following changes:

Article V Section 1 – No changes

Article V Section 2 – At the end of the first sentence, add, “and may be a special meeting of the Executive Board.”

Article V Section 3 – No changes

Article V Section 4 – After first sentence, add “Members may exercise their right to examine the financial reports by contacting the Treasurer. “

Article V Section 5 – No changes

 

New Business:

There was no other new business.

 

Next meeting – June 26, 6:30 p.m. at Joann’s

 

Tentative IEMQG General Meeting Agenda
June 2, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

Welcome – Warm up
“My fabric is organized well at my home”
Happy Birthday – we are two years old.  Short history by Laura.
Minutes on website; finances available from treasurer
Committee reports
Program Annoucements – Cat Wallace:
June Sit and Sew at Mountain Shadows
July meeting
August meeting
Challenge – Gayle Bennett: Song Title Challenge drawing during break
Retreat waitlist
Block Lotto – Shelley Wardrop: Raffle for arrow blocks
July block lotto
Refreshments Sign up – Pat Klassen
Break:  Visit and snacks
Beyond the Reef – Natalie Barnes (announced by Cat)
Show and Share
Raffles: Fat Quarter Raffle & Name Tag Raffle – Pat Klassen
Adjourn

 

Respectfully submitted,
Tricia Williams