Minutes · Minutes General Board

July 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
July 16, 2018, 6:00 pm
JoAnn Fabrics & Crafts, Ontario, CA

The meeting was called to order at 6:25 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Shelley Wardrop and Becky Brekke. Becky took minutes in the absence of Secretary Tricia Williams.

Old Business:

Committee Reports:

Programs:

August meeting – Cat has confirmed Shawnee Miller for the Thrilling Threads lecture.  Shawnee confirmed that she will be bring 15 kits with her on August 19 for the Thrilling Threads workshop. Currently we have 5 sign ups and Cat will provide a final count a few days before the workshop.

September meeting – Song Challenge Quilt event will be curated by Linda Rasmussen. Becky will not be attending this meeting.  Gayle offered to have her husband, Mike, take photos of the quilts in her absence. It was decided that there would be no Show and Share at this meeting.

Cat provided the members with her Program Report, current through March 2019.  We discussed having a well-known & modern speaker at our 3rd year birthday celebration for our June 2019 meeting. A few names were thrown out but are focusing on Becky McDaniel.  Cat will make contact and advise details as they become available.

Cat created a wonderful & special Thank You card for Simone.  Each member present signed the card and Cat will send to Simone in appreciation for her amazing presentation at the July general meeting.

VP Communications – Jen created “sew” very nice Thank You cards for the guild to use going forward.

Treasurer – Gayle gave a brief financial update. To date, only 3 members have yet to pay for the retreat in October. The Audit Committee needs to be established in October and the audit to be completed 30 days before the end of the year.

As our guild is growing, it was requested for Programs to have its own budget next year.

Upcycle Sale Event – Need to schedule a date & time and determine location to package and price donations. We need to finalize this at the August board meeting. Becky to send Laura Upcycle Sale flyer for her to send to the SCCQG guilds.

Jen has offered to speak about this event at the September general meeting in Becky’s absence.

Welcome/Refreshments – No old business

Raffle – No old business

Charity – It was decided a co-chairperson will be nominated to assist the current Charity chair.  This position will be announced at the August general meeting. In the meantime, Shelley has volunteered to monitor quilt donations. Shelley was given the donation form and Jen will email her the tax donation receipt.

Membership – No old business

President:

Klatch Coffee Exhibit – The exhibit is ending and Laura asked for volunteers to assist picking up the displayed quilts on July 31 at 5 pm.

Nominating Committee – Laura will discuss the Nominating Committee and upcoming Guild election at the August general meeting. She will specifically discuss the purpose and responsibility of the committee. At the August meeting the chair will be appointed. We decided to utilize an electronic ballot option for members unable to cast their vote in person such as Survey Monkey for the upcoming election.

SCCQG – Laura and Cat attended the July SCCQG meeting in Santa Barbara. The Coastal Quilters Guild of Santa Barbara/Goleta, Inc. hosted the event. The topic of the meeting was Leadership Round Table – Guild Officers. Group break out discussion on specific guild positions and events were found to be very informative information. Laura encouraged members to visit www.southbayquiltersguild.org website to view a sample of this guilds job duties as they are listed by month. Laura would also like to pursue removing the policies from the bylaws and possibly renaming “policies’ to “standing rules”.  This will be discussed further at the August board meeting.

Job duties are due at the August board meeting.

Review Bylaws.  We agreed on the following changes:

 

ARTICLE VII. NOMINATIONS AND ELECTIONS

Section 1.

Nominations of Executive Board 

  1. Changed “September” to “August”.
  2. No changes
  3. Revised to read “Additional nominations shall be made at the October meeting from the General Membership.” Added additional sentence “Nominees must have given consent for the nomination.”
  4. Revised to read “All nominations shall be published until the date of the vote on the guild website.”
  5. Revised to read “Nominations may be made from the General Membership with the consent of the nominee on the day of the election and are not subject to prior publication.”

 

Section 2.

Election of Executive Board

No changes

 

Section 3.

Revised second sentence to read “Officers will have no term limits if unopposed.”

 

Section 4.

No changes

New Business:

The Guild has been invited to exhibit quilts at the Ontario Museum of History & Art, 225 Euclid Ave, Ontario, CA 91762, December 13-30.  We will have one wall available to us which will fit approximately 20-30 quilts. Tentatively, quilt size should be no larger than 48” and must have a sleeve (click link for sleeve instructions How to add a sleeve to your quilt).  Per Laura, quilt drop off date at the museum is Friday, November 30 between 1-3 pm and quilt pickup date is January 11, 2019 from 1-3 pm. Members may coordinate with Gayle as she works nearby and is happy to assist in the drop off and pickup of the quilts.

Jen will create flyer and announce the exhibit at the August general meeting.

The Guild has also been invited to exhibit at the Chaffey Community Museum of Art, 217 S Lemon Ave, Ontario, CA 91761 this spring/summer.  The dates are May 23 – July 20, 2019. Laura is working on the title and a 2-3 sentence bio statement. More details to follow.

 

Next meeting – Monday, August 20 at 6:00 pm at JoAnn Fabric & Crafts, 4470 Ontario Mills Pkwy, Ontario, CA 91764 (Dinner beforehand at Chick-fil-A, 4350 Ontario Mills Pkwy, Ontario, CA 91764 at 5:15 pm.)

 

Meeting adjourned at 8:07 pm.

 

IEMQG General Meeting Agenda

August 4, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

  1. Welcome (Laura)
    a. Warm up – “Vacations inspire me to quilt.”
    b. Nominating Committee and upcoming Guild election
    c. Charity co-chair position open
    d. Upcycling event reminder
  2. Committee Reports (Cat)
    a. Program Announcements
    i. August meeting – Thrilling Threads Workshop
    ii. September meeting – Song Challenge, Linda Rasmussen to curate
  3. Song Title Challenge (Gayle) – Song Title Challenge drawing during break
  4. Quilt Exhibit at Ontario Museum of History & Art (Jen)
  5. Upcycling Event (Becky)
  6. Block Lotto (Shelley) – Raffle for ‘square in a square’ block
  7. Hospitality – Refreshments Sign-up (Pat)
  8. Break – Visit and Snacks
  9. Program – Shawnee Miller, Thrilling Threads
  10. Show and Share
  11. Raffles – Fat Quarter Raffle (Alisa) and Name Tag Raffle (Pat)

 

Respectfully submitted,

Becky Brekke

Minutes · Minutes General Board

May 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
May 23, 2018, 7:00 p.m.
Panda Inn, Ontario, CA

The meeting was called to order at 6:59 p.m. by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Jennifer Adams, Gayle Bennett, Pat Klassen, and Tricia Williams.  Tricia Williams took minutes in the absence of Secretary Candace Kimball.

Old Business:

Committee Reports:

Cat Wallace, VP Programs

June meeting –Trunk Show by Natalie Barnes of Beyond the Reef.  Cat said that she spoke to Natalie who is excited to come to our meeting.  Cake will be served to celebrate our two-year anniversary.

July meeting – Tricia Williams, who was scheduled to do a Spotlight Quilter presentation, will be out of town and unable to attend.  Cat Wallace is scheduled to do a Transition Quilter presentation.  Cat will invite Simone Bradford to do a Spotlight Quilter Presentation on herself and possibly bring some of the fabric for us to buy.   If Simone is unable to do that, Cat will instead do her Nevertheless She Persisted speech that she did at the Upland Library earlier this year.

August meeting – Shawnee Miller will be giving her Thrilling Threads lecture.  Cat shared a flyer that she has prepared about Shawnee’s lecture on August 4 and her workshop on August 19.

September meeting – Song Title Challenge quilts will be revealed.  Linda Rasmussen has offered to once again critique our creations.

October meeting – Upcycle Sale at Mountain Shadows Clubhouse.  Jen will tell Becky that we offered to help her get items ready for the sale.

November meeting – Member University at Mountain Shadows Clubhouse.  Planned stations include:  MQG Website tutorial by Laura Greene; AccuQuilt Go! Fabric Cutter demonstration by Tricia Williams; Quick Curve Ruler demonstration by Pat Klassen, and possibly a machine binding lesson by Donna Gaston.

December meeting – Holiday Party at Mountain Shadows Clubhouse.  Additional details to follow.

After discussion, it was moved, seconded, and approved that Cat will contact Linda Sullivan to do a Colourwerx Trunk Show at our January 2019 meeting.

The February 2019 meeting needs to be a little shorter so that we can approve the annual budget.

Laura will contact Batty Lady for either February, April, or July 2019.  Cat will send contracts for all speakers. We agreed that we will have two challenges next year, which will be due in March and September.

 

VP Communications – No old business.  Tricia asked if the public can access our minutes on the website.  Jen said that our entire site can be accessed by anyone.  Gayle said that is the reason we do not put confidential items (such as account balances) in the minutes.  Jen said that if we decide it’s necessary in the future, certain areas of the website can be locked so that only members can access them.

 

Treasurer – Gayle reported on our financial condition and we reviewed the bank balance and projected income. Our main income producer will be the Upcycle Sale in October.  Laura mentioned that the MQG site has information about to organize a sale.

 

Welcome/Refreshments – Pat reported that Laura Greene will bring the birthday cake from Costco, Pat will pick up paper goods, and Allison is bringing drinks.

 

Raffle – No old business

 

Charity – Laura will remind Amy that at each meeting, we need a sheet at the Welcome Table for people to record their donations.

 

Membership – After the June meeting, Tricia will send the updated membership roster to Jen, who will send it out to all members requesting that they contact Tricia with any corrections.

 

President – Review Bylaws.  We agreed on the following changes:

Article V Section 1 – No changes

Article V Section 2 – At the end of the first sentence, add, “and may be a special meeting of the Executive Board.”

Article V Section 3 – No changes

Article V Section 4 – After first sentence, add “Members may exercise their right to examine the financial reports by contacting the Treasurer. “

Article V Section 5 – No changes

 

New Business:

There was no other new business.

 

Next meeting – June 26, 6:30 p.m. at Joann’s

 

Tentative IEMQG General Meeting Agenda
June 2, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

Welcome – Warm up
“My fabric is organized well at my home”
Happy Birthday – we are two years old.  Short history by Laura.
Minutes on website; finances available from treasurer
Committee reports
Program Annoucements – Cat Wallace:
June Sit and Sew at Mountain Shadows
July meeting
August meeting
Challenge – Gayle Bennett: Song Title Challenge drawing during break
Retreat waitlist
Block Lotto – Shelley Wardrop: Raffle for arrow blocks
July block lotto
Refreshments Sign up – Pat Klassen
Break:  Visit and snacks
Beyond the Reef – Natalie Barnes (announced by Cat)
Show and Share
Raffles: Fat Quarter Raffle & Name Tag Raffle – Pat Klassen
Adjourn

 

Respectfully submitted,
Tricia Williams

 

Blog

Agenda – Special Meeting of the Board

The IEMQG Executive Board will be reviewing the bylaws at a special meeting after the general meeting from 4:30 to 5:30 pm at the Alranza Library in Riverside. You are welcome to join us, since all Board meetings are public. Here’s our agenda:

Inland Empire Modern Quilt Guild
Special Executive Board Agenda
May 5, 2018 – 4:30
Arlanza Public  Library, 8267 Philbin Ave, Riverside, CA 92503

Bylaws Review

Article III

Section 1. Active Members

Section 2. Affiliate Members

Section 3. Student Members

Section 4. Junior Members, Honorary Members, Other Members

Thanks for you support and understanding,
Laura Greene