IEMQG Board Meeting Minutes
July 16, 2018, 6:00 pm
JoAnn Fabrics & Crafts, Ontario, CA
The meeting was called to order at 6:25 pm by Laura Greene, with the following members in attendance: Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Shelley Wardrop and Becky Brekke. Becky took minutes in the absence of Secretary Tricia Williams.
August meeting – Cat has confirmed Shawnee Miller for the Thrilling Threads lecture. Shawnee confirmed that she will be bring 15 kits with her on August 19 for the Thrilling Threads workshop. Currently we have 5 sign ups and Cat will provide a final count a few days before the workshop.
September meeting – Song Challenge Quilt event will be curated by Linda Rasmussen. Becky will not be attending this meeting. Gayle offered to have her husband, Mike, take photos of the quilts in her absence. It was decided that there would be no Show and Share at this meeting.
Cat provided the members with her Program Report, current through March 2019. We discussed having a well-known & modern speaker at our 3rd year birthday celebration for our June 2019 meeting. A few names were thrown out but are focusing on Becky McDaniel. Cat will make contact and advise details as they become available.
Cat created a wonderful & special Thank You card for Simone. Each member present signed the card and Cat will send to Simone in appreciation for her amazing presentation at the July general meeting.
VP Communications – Jen created “sew” very nice Thank You cards for the guild to use going forward.
Treasurer – Gayle gave a brief financial update. To date, only 3 members have yet to pay for the retreat in October. The Audit Committee needs to be established in October and the audit to be completed 30 days before the end of the year.
As our guild is growing, it was requested for Programs to have its own budget next year.
Upcycle Sale Event – Need to schedule a date & time and determine location to package and price donations. We need to finalize this at the August board meeting. Becky to send Laura Upcycle Sale flyer for her to send to the SCCQG guilds.
Jen has offered to speak about this event at the September general meeting in Becky’s absence.
Welcome/Refreshments – No old business
Raffle – No old business
Charity – It was decided a co-chairperson will be nominated to assist the current Charity chair. This position will be announced at the August general meeting. In the meantime, Shelley has volunteered to monitor quilt donations. Shelley was given the donation form and Jen will email her the tax donation receipt.
Membership – No old business
Klatch Coffee Exhibit – The exhibit is ending and Laura asked for volunteers to assist picking up the displayed quilts on July 31 at 5 pm.
Nominating Committee – Laura will discuss the Nominating Committee and upcoming Guild election at the August general meeting. She will specifically discuss the purpose and responsibility of the committee. At the August meeting the chair will be appointed. We decided to utilize an electronic ballot option for members unable to cast their vote in person such as Survey Monkey for the upcoming election.
SCCQG – Laura and Cat attended the July SCCQG meeting in Santa Barbara. The Coastal Quilters Guild of Santa Barbara/Goleta, Inc. hosted the event. The topic of the meeting was Leadership Round Table – Guild Officers. Group break out discussion on specific guild positions and events were found to be very informative information. Laura encouraged members to visit www.southbayquiltersguild.org website to view a sample of this guilds job duties as they are listed by month. Laura would also like to pursue removing the policies from the bylaws and possibly renaming “policies’ to “standing rules”. This will be discussed further at the August board meeting.
Job duties are due at the August board meeting.
Review Bylaws. We agreed on the following changes:
ARTICLE VII. NOMINATIONS AND ELECTIONS
Nominations of Executive Board
- Changed “September” to “August”.
- No changes
- Revised to read “Additional nominations shall be made at the October meeting from the General Membership.” Added additional sentence “Nominees must have given consent for the nomination.”
- Revised to read “All nominations shall be published until the date of the vote on the guild website.”
- Revised to read “Nominations may be made from the General Membership with the consent of the nominee on the day of the election and are not subject to prior publication.”
Election of Executive Board
Revised second sentence to read “Officers will have no term limits if unopposed.”
The Guild has been invited to exhibit quilts at the Ontario Museum of History & Art, 225 Euclid Ave, Ontario, CA 91762, December 13-30. We will have one wall available to us which will fit approximately 20-30 quilts. Tentatively, quilt size should be no larger than 48” and must have a sleeve (click link for sleeve instructions How to add a sleeve to your quilt). Per Laura, quilt drop off date at the museum is Friday, November 30 between 1-3 pm and quilt pickup date is January 11, 2019 from 1-3 pm. Members may coordinate with Gayle as she works nearby and is happy to assist in the drop off and pickup of the quilts.
Jen will create flyer and announce the exhibit at the August general meeting.
The Guild has also been invited to exhibit at the Chaffey Community Museum of Art, 217 S Lemon Ave, Ontario, CA 91761 this spring/summer. The dates are May 23 – July 20, 2019. Laura is working on the title and a 2-3 sentence bio statement. More details to follow.
Next meeting – Monday, August 20 at 6:00 pm at JoAnn Fabric & Crafts, 4470 Ontario Mills Pkwy, Ontario, CA 91764 (Dinner beforehand at Chick-fil-A, 4350 Ontario Mills Pkwy, Ontario, CA 91764 at 5:15 pm.)
Meeting adjourned at 8:07 pm.
IEMQG General Meeting Agenda
August 4, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313
- Welcome (Laura)
a. Warm up – “Vacations inspire me to quilt.”
b. Nominating Committee and upcoming Guild election
c. Charity co-chair position open
d. Upcycling event reminder
- Committee Reports (Cat)
a. Program Announcements
i. August meeting – Thrilling Threads Workshop
ii. September meeting – Song Challenge, Linda Rasmussen to curate
- Song Title Challenge (Gayle) – Song Title Challenge drawing during break
- Quilt Exhibit at Ontario Museum of History & Art (Jen)
- Upcycling Event (Becky)
- Block Lotto (Shelley) – Raffle for ‘square in a square’ block
- Hospitality – Refreshments Sign-up (Pat)
- Break – Visit and Snacks
- Program – Shawnee Miller, Thrilling Threads
- Show and Share
- Raffles – Fat Quarter Raffle (Alisa) and Name Tag Raffle (Pat)