Minutes · Minutes General Board

August 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
August 15, 2019
Simone’s Residence – Riverside, CA

The meeting was called to order at 7:20 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Simone, Judy and Becky.

Old Business

Committee Reports:

Treasurer, Cat

Bank Balance Report – Chase statement distributed along with a check register. 

Fundraising, Gayle for Laura

Upcoming Sale/Craft Fair Events:

In view of the time commitment & resources expended for special events, no further events, craft fairs, exhibits, etc., shall be allowed unless there is final board approval. Jen motioned in agreement; Cat seconded – motion approved.

We reviewed Laura’s email correspondence, which included the inventory of items available for the remaining craft fair events for the year. Laura hoped the guild could make the wine caddies and a few more items for the craft fairs. Laura will be hosting a Pricing Event at her home on October 6th from 11 am to 2 pm. A potluck lunch will be held. She’d like to make an announcement to invite members to help out as well at the September meeting.

As a group, we decided that not all items should be sold at the Mountain Shadows event as we do not want to deplete our supply as we also have the Kris Kringle event in early December. 

Mountain Shadows, Highland – 9 am to 1 pm on October 12th: The sign-up sheet was passed around at the August meeting. However, no one signed up for the 7-9am set up, 9-11am, and 1pm cleanup (only the 2 members signed up for the 11-1pm shift).  Laura will ask for more sign-ups at the September meeting. We need to post the flyer for the Gift Fair at Mountain Shadows on October 12th on social media and the website. We also want to encourage members to spread the flyer via email, texts, or Facebook. Members can repost on social media during the last two weeks of September. We need to get the flyers out to local quilt shops and guilds. Laura will bring plenty of flyers to the September meeting. She would like a list of shops or places we think they need to be advertised at. She will make copies and take them around the IE during September. Once we work through the Mountain Shadows event, we can then focus more heavily on the Kris Kringle event.

Kris Kringle Craft Fair, Ontario – December 4th, per Gayle it might be a good idea to have items $20 and under. Suggested items were pet supplies, bingo accessories, and lap sized quilts. Gayle handed out a pattern for a bingo dobber carrying bag. Jen offered to revamp the Kris Kringle flyer. Laura will pass out a shift sign-up sheet at the October and November meetings.

Opportunity Quilt Discussion, Cat

We are slightly behind schedule. Cat needs to finalize the quilt layout and coordinate piecing of the quilt top. She also needs to make a design wall and finish truing up the HSTs (currently 100 blocks have been trued up). Cat will work exclusively on these items tomorrow and on Sunday, she will reach out to Pat to come over and help with the layout and finalize. We need to solicit help with piecing the quilt top at a Sit and Sew or Sew In. Any place we have this at will need to have plenty of space for the quilt stand. Cat assured us she will be ready to piece next week, no later than 8/25, and that would put us back on track/target.

We discussed the opportunity sale tickets process – focused more on the printing of tickets. We decided we wanted a photo on the tickets, a snippet of the quilt so that you get a flavor of what you’d be buying. We need to coordinate ordering the tickets; Gayle to find out from Debbie W of Nite Owls how they go about it. We confirmed ticket prices will be $1.00/each and $5.00/6 tickets. Simone volunteered to design the tickets! She has a self-imposed deadline of November 1st to have the design completed; to allow for any changes and printing. The holiday party, the table at Road to California (if accepted), Renaissance Fairs, OC/LA county fairs, Upland Festival, Lavender Festival, Ontario Museum and Chaffey were brought up as options of places to sell the tickets. We will come up with list of venues and have the Board vote on it.  As ticket raffle sales will generate a large amount of revenue, Gayle will provide paperwork to the MQG to request an exemption letter to submit when we obtain the required permit from the state of California to sell the raffle tickets that will be valid for one year.  The cost of the permit is $20.

Programs, All

Sept – What Was I Thinking? Cat will be MC’ing this event. She will start out the program with her own ugly fabric. We decided that everyone who participates will have a chance to win a booby prize. Gayle will provide a blog post and we’ll post on social media. Location: Riverside Main Library

October – Elizabeth Eastmond Lecture – Contract Signed? Cost? Location: Riverside Main Library

Nov – Member University (Christine/Slice & Dice, Cat/6 Minute Circle, Simone/Paper Piecing, Laura/TBD. Location: Casa Blanca

Dec – Holiday Party/Sweet and Savory.  Location: Casa Blanca (pending)

Jan – TENTATIVE – Workshop event with Elizabeth Eastmond or Colleen Granger; potential speaker Latifah Saafir suggested. Becky will look into this possibility, but it may be too short of notice.

Feb – Simone Bradford, Color Theory. Cat will see if she can find inexpensive color wheels for Simone’s presentation. If Cat finds them, she will run the cost by the Board for approval.

March – TBD

We are officially without a VP of Programs. We were thinking Elizabeth could help out, and this would be a 2 person position. Jen will reach out to Candy again. Cat is available to help as needed. We need to resurrect Cat’s old program matrix, which would be a great tool for anyone taking over the position.

Charity Report (Gayle for Rachel)

Gayle passed out 7 kits at the August meeting and will pass out the next 7 kits at the September meeting. Cat brought up if we want to buy batting for the charity quilts. Cat will call Quilters Dream to see what is available and the price; and she will also check with EE Schenck to compare prices. The batting would be seconds – significant discount off wholesale pricing but perfectly useable. Becky made a motion to allocate $125 for the batting, Jennifer seconded – motion approved.

Membership, Judy

Judy has taken over Ruthann’s position. She took thorough notes from Ruthann at the August meeting and will have Ruthann look it over and then post her responsibilities on the shared drive.


Retreat – Goodie Bag Status, Jen

Cat mentioned that the EE Schenck website has many items suitable for the goodie bags for the retreat. Jen will coordinate with Cat on items available for purchase, as Cat has access to the website as a wholesaler.

New Business

No new business

Next Board Meeting

The next board meeting will be September 26th at 6:00 pm (location to be advised). 

The meeting was adjourned at 9:00 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes Monthly Meeting

August 2019 General Meeting Minutes

IEMQG General Meeting Minutes
August 3, 2019
Riverside Public Library
3581 Mission Inn Ave, Riverside, CA 92501

The meeting was called to order at 2:00 p.m. by Gayle Bennett, President.

Welcome – Gayle

Road to California Atrium Exhibit

We have 18 quilts committed to the exhibit, but we will need 44 quilts per the show requirements.  Photo & measurements are required by the October meeting. Mike will be there to photograph them for you; he will be there early and stay late in order to photograph all quilts brought in.  Quilt requirements are as follows: minimum 72” long and a maximum 100” wide, must have a 4” sleeve, a label (quilt name, quilter’s name, date, etc), and modern (this is the Guild’s preference).  The show is looking for a variety of quilt styles and colors that best represent the IEMQG.

We have often heard Linda Rasmussen say that we should enter our quilts in shows as often as possible, along those lines, the Glendale Quilt Guild has a Quilt Show every spring.  Entries are open to the public so you do not to be a member to submit a quilt. A great opportunity to exhibit member’s quilts to show how talented our guild is.

Charity, Gayle for Rachel

Pat, Lisa and Gayle put together charity kits (including backing) for Homestead Seniors. The Bonnie Hunter pattern included in the kit is easy and quick. Gayle timed herself and completed a quilt in 107 minutes. Laura handed out kits during the meeting.

Committee Reports

Programs, Shelley

For the September guild meeting, go through you fabric stash and bring your “ugliest” fabric. We’ll help you decide what to do with it for our featured activity ‘What was I Thinking’ Fabric Share. This will be an interactive event, where members will bring fabric they’re not sure what to do with. They can also share, trade and/or give fabric away.

October 5th: Elizabeth Eastmond of OPQuilt will be the featured speaker.

We are still in need of a VP of Programs, if you are interested in taking over this position, please contact any Board member for additional information.

Fundraising, Laura

The following fundraising events have been scheduled: 

Saturday, Oct 12th, from 9 am – 1 pm (set up is from 7 am – 9 am), Holiday Boutique at Mountain Shadows in Highland. Laura made flyers and handed them out to members to display at local guild meetings, coffee houses, and quilt shops. Laura also updated the list of recommended craft items and provided a wine bottle pattern for this month. We netted about $100 profit from the proceeds of last month’s rummage sale.

Sit and Sew, Jennifer

Jennifer found us a location for future Sit and Sews at the Quilter’s Cocoon in Riverside. Our 3rd quarter Sit and Sew will be on Saturday, September 21st from 10 am – 4 pm. There is no Sit and Sew scheduled in the 4th quarter due to the holiday season. This is a good opportunity to work on charity items or your own projects. We hope to see you there.

Block Lotto, Simone

Simone showed members examples of Fibo’s Sister for the Block Lotto for August/September and the blocks will be collected at the September meeting.  This next block is designed to make four blocks at a time using 16 improv strips. Make as many blocks as you want and for each block you will receive one ticket to be entered in the drawing. Please use warm colors and the borders should be low volume fabric. The block tutorial will be located on both the IEMQG website and Simone’s blog.

Attendance/Membership, Ruthann

There were 25 members in attendance; 1 new member; and 1 guest.  Effective for the September meeting, Judy will take over Ruthann’s position.

Featured Speaker, Natalie Barnes of Beyond the Reef, Aurifilosophy

Shelley introduced our featured speaker, Natalie Barnes, who is Aurifil’s newest thread ambassador.  Natalie took us on a journey through the history of Aurifil, from its early beginnings starting in 1957 in Italy.  It wasn’t until 1983, that Aurifil procured Egyptian cotton thread for embroidery, and the Aurifil thread as we know it today was born. Natalie reminded us of all the reasons we love Aurifil (and why it’s the go to thread to use in piecing and quilting): natural fiber, strong, minimal lint, colors, variety of weights, and the sheen. She explained each type of thread weight and gave the uses and advantages of each one. Natalie also went over how to read the Aurifil thread label and gave us some neat tips as well.  Lastly, Aurifil has taken steps toward sustainability; researching the use of alternate materials for thread spools, and partnering with the Plastic Bank to offset annual plastic production. In addition, they are exploring creative repurposing of spools.  Natalie surprised everyone with swag bags.  Each bag contained an Aurifil brochure which recapped everything Natalie presented for future reference and a spool of thread. Thank you, Natalie and Aurifil!

Break and Pop Up Shopping!

Show and Tell

8 members shared their wonderful creations.

Raffles

Winners of the fat quarter and name tag raffles were presented with their prizes.

The meeting was adjourned at 4:15 p.m.

Respectfully submitted,
Becky Brekke

Minutes · Minutes General Board

June 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
June 19, 2019
Held at the home of Shelley Wardrop – Riverside, CA

The meeting was called to order at 6:04 pm by Gayle, with the following members in attendance:  Shelley, Cat, Jennifer, Laura, Simone, Ruthann, and Becky.

Gayle welcomed everyone to the meeting and wanted to start right away as we had a full agenda tonight.

Old Business:

Committee Reports:

Treasurer, Cat

Bank balance reviewed; Cat shared cash available for the Guild’s use and gave out handouts, Income & Expense and check register reports. She had questions about the frequency of our website operation billing and renewals. Jen advised some bills were yearly and others bi-yearly.  Jen said she would email Cat a list of the website related billings and renewal dates.

Cat told us that we have about $200 left for program (speaker) money this year. However, after our July fundraiser sale, she will announce how much we made and add that money to the program fund and we may be able to have enough for yet another speaker.

Fundraising, Laura

Laura said the ‘List of Items’ needed that she put together and announced at last month’s general meeting was a great motivator for members to start making more craft fair items. We need to continue posting on Facebook as interest has grown and people are making the items and posting them.  We still need baby quilts and table runners. The list will be updated again as required.

Craft fairs scheduled are:

July, 2019: Rummage sale ($10)

Oct 12, 2019: Holiday Boutique at Mountain Shadows Community Center from approx 10am-4pm (no charge)

Dec 4, 2019: Kris Kringle at the Ontario Senior Center from 8am-12pm ($15)

Ruthann mentioned that we should keep in mind an event in her neighborhood for April 2020, the last Saturday of the month for their yearly neighborhood garage sales on Wood St (south of downtown Riverside). We could set up tables at her home to sell craft fair items.

Next month for the rummage sale we will be selling fabrics: fat quarters, 1/2 yards, yards, etc. Other leftover items from the Upcycle sale from last year will be used for this event and the holiday boutiques. We will meet on July 13th Jen’s house to package up the fabric and price them. Time to be advised.

Opportunity Quilt, Cat

Cat handed out the Opportunity Quilt Project Timeline sheet to everyone. She asked if we should put forth the extra effort to have the Opportunity Quilt completed by the proposed December 2019 timeline. It was agreed upon that the schedule Cat put together looks do-able. Laura motioned that we go forward with the opportunity quilt to be completed by December 2019 and be raffled off in December 2020. Shelley seconded the motion, and everyone present was in favor.  Motion passed.

Cat will donate the batting; but she still needs backing. $200 was budgeted but the Board can review again if more funds are required.  Once the HSTs are returned to Cat she will make a design wall and start designing the blocks with Pat’s assistance.  There will be several sit and sews scheduled in the coming months to assist in finishing the quilt top.

It was decided that we would not need to purchase a quilt stand at this time.  Members will need to pitch in and show and take the Opportunity Quilt to different guilds, Road to California and sell tickets. Ticket price discussion will be tabled at a later date.

Cat and Gayle explained that another reason for pushing forward on the Opportunity Quilt is that we would like to show the quilt and sell tickets at Road to California 2020. In order to do so, we need to complete the required forms prior to December 1, 2019 (or you forfeit your table) and the guild must volunteer 20 hours (we figured, 10 members for 2 hours) of white glove service each day the quilt is displayed.  Please go to http://road2ca.com/raffle-quilt-s.html for additional information.

Dora Cary Workshop Issue

Cat led the discussion on the Dora Cary mishap where she was scheduled for a lecture and workshop at Mountain Shadows without anyone recalling/realizing there was workshop portion until a couple of weeks prior to the scheduled general meeting date. No one could find any minutes on record that the Board voted to hire Dora for a lecture and workshop. Cat contacted and emailed Dora and fortunately, Dora was very understanding about cancellation of the workshop. We came to the conclusion that this happened in the transition of positions from Cat to Trish and then again from Trish to Shelley.  No blame placed on anyone, the board as a group was at fault. We need to learn from this mistake and move forward and ensure that it doesn’t happen again. 

Jen will continue to work on an Activity Calendar to be added to the website.  Shelley had a couple items/columns she would like added.

Programs

July: Christine will be the Transitional Quilt speaker. She advised that she will need quilt stands and expects her presentation to run about 75 minutes.

August: Natalie Barnes, Aurifil Ambassador will be the featured speaker. Will need to provide Natalie with an estimate of how many people will be attending the August meeting for swag bags and her requisition form for Aurifil. Gayle will see if Natalie can help obtain deeply discounted or free items from Aurifil with appropriate recognition for the retreat. Dora Cary also gave the guild many patterns which are in Pat’s possession for either the retreat or raffle baskets.

September: ‘What was I Thinking Fabric Share’. This will be an interactive event, where members will bring fabric they’re not sure what to do with. They can also share, trade and/or give fabric away.

October: Shelley to reach out to Elizabeth Eastmond to see if she is available to be our featured speaker for the October meeting. If so, the Board will decide on which of the following lectures we’d like her to present: Quilt Abecedary: a Quilting Journey, An Undercover Traditional Modern Art Quilter, Color and Value in Quilts, or The Influence of Technology on Quilting.

It was suggested that Mac McNamara, of ‘The Quilts of Mac McNamara’ should be our speaker at our Birthday June meeting 2020. Check out his website: http://www.macquilts.com/index.html

Christmas Party

It was agreed upon that we should have our Christmas Party this year at the La Sierra branch library in December for $20. We would keep it simply and simply have appetizers and beverages. Becky to book in September.

Sit and Sew

Still looking for Sit and Sew locations, some suggested locations were:

Casa Blanca neighborhood in Riverside (Villegas Center)

La Sierra/Main library in Riverside

City of Ontario library

Moore’s in Temecula

Locations

We are confirmed at the Main Library in Riverside through September 2019.

Chair Updates:

Membership

Ruthann will be taking a leave of absence. Judy will be taking over the position with Ruthann’s guidance for a few months.

Exhibits

At the Chaffey quilt exhibit, three quilts were exhibited from non guild members. Going forward this will not be allowed; only current members may exhibit at an IEMQG event. Laura mentioned the possibility of exhibiting mini quilts in the cases at the Ontario Airport in 2021.

New Business

Per the agenda we were to discuss amending the Bylaw for the ability to charge a guest fee when there is a paid speaker. However in reviewing the Bylaws, it turns out that we do have a Bylaw that covers this: ARTICLE IV: DUES/FEES, Section 2, Fees, Fees may be charged for special classes, presentations and/or events as established by the Executive Board. Going forward we will announce well in advance if a guest fee applies for a particular presentation at the general meeting and on social media.

Next Meeting

Our next meeting will be July 18th at 5:30 pm at the home of Jennifer Adams, VP Communications in Corona, CA 92883.

Meeting adjourned at 8:45 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes General Board

April 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
April 17, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:10 pm by Gayle, with the following members in attendance: Cat, Shelley, Laura, Simone and Becky.

Old Business:

Committee Reports:

President – Gayle
Retreat
Gayle confirmed that the Vina De Lestonnac Convent (aka the Nunnery) in Temecula is available Monday through Wednesday, November 11-13th for the guild’s second annual retreat. In order to formerly reserve the Nunnery, a $250 deposit is required, when the paperwork is submitted by Gayle. Note, final payment isn’t due until the day we check in. Ten days before the retreat, they require a final head count. Information obtained is as follows: 15 members is the minimum required to have the dedicated work room. Although, the maximum number of members the room can hold is 25, 20 would most comfortable. Check-in is 10 am on Monday and room check out is 11 am but we still have the workroom until 2 pm. There are 12 bedrooms available, with pricing as follows: Triple Occupancy $226/person; Double Occupancy $276/person; Single Occupancy $376/person; Day Commuter $33/day. If there are any dietary restrictions, they will do their best to accommodate you. Sign-ups will be available at the May meeting. In order for members to reserve their spot, they need to provide a $100 deposit at time of sign-up. Remainder of payment due at August meeting. Discussed an upcharge for Jen to create cute retreat favors – $10/person?? Jen – please let us know if you’d be willing to do this again and if $10/person is sufficient. Also, discussed briefly future retreat locations in Big Bear and Fallbrook.

Meeting Location
Consensus at the April general meeting was that everyone liked the room at the Main/Mission Inn library. Parking is an issue, but not enough to deter attendance it was determined. We do have to set up and put away chairs at ever meeting, but as a guild we are used to it and everyone has no problem pitching in to help. Last month the library did not charge us the $20 room fee as we did not use the kitchen. We will look into finding out if we can use the room without a fee going forward. We discussed if we should stay in Grand Terrace for the summer months of June, July and August, or stay at the Main/Mission Inn library, and how we felt the change of locations could affect guild attendance. Other suggestions were for Simone to check into the Janet Goeske Center again and for Shelley to look into facilities provided by Riverside Park & Recreation. After our discussions, Laura made a motion to have all general meetings going forward at the Main/Mission Inn library, and thus officially changing the meeting location from Grand Terrace to Riverside. Cat seconded the motion. Becky will reserve the room for as far out as allowable. Shelley, told us that as a token of the Guild’s appreciation to the library, perhaps members could donate quilting related books at the end of the year. Something we should look into further and announce at a future meeting.

Road to California
Gayle proudly announced that the Guild won one of the $500 prize money for guild attendance!! She will inform members of this exciting news at the May meeting.

VP Programs – Shelley
Kim will be presenting “Community and Creativity, a History of Women and Quilting”. A projector and computer is needed for Kim’s presentation for the May meeting, which Laura will bring. Dora Cary from Orange Dot Quilts will be the featured presenter for the June birthday meeting. And Christine will be the Transitional Quilter for July.

Gayle brought up the possibility of having Natalie Barnes, who is a new brand ambassador for Aurafil, to present a free lecture and trunk show, for our August meeting.

Cat noted that Sarah Goer (one of the standouts at SCCQG’s Meet the Teachers event) will be at the Hi Desert Quilt Guild in Ridgecrest, CA, on March 5th and 6th, 2020. We were thinking to possibly have her be our March presenter on March 7th with a workshop on the 8th? Or combine both in one day?

Tentative Member University presenters:
Improv square pieces/emotions – Laura
Paper piecing – Simone
6 minute circle – Cat
Shelley will ask Lynn Hannah to provide a demonstration of her choice.

Treasurer – Cat
Cat discussed the bank balance and confirmed reconciliation of the account. Cat confirmed the MQG dues have been paid. Discussed breaking out the fundraising lines on the cash flow report to have a better idea of how much each fundraising activity is bringing in. Currently, Cat has been placing comments in the line items to describe the income source, but having a line item for each fundraiser activity might be a better solution.

Fundraising / Raffles / Exhibits – Laura
Laura will bring an opportunity basket and new fabric kits to the May meeting. She will also have a table set up to collect boutique fundraiser items. Worthy items will be shown during the Show and Share portion of the meeting. She is also bringing more donated fabric for a flash sale.

Chaffey Museum of Art – Modern quilts will be collected at the May meeting. Laura will have the forms required to accompany the quilts being collected available at the meeting. The exhibit, ‘Splashes of Color and Space’ runs from May 23 – July 20, 2019. 40-50 of any size quilts will be needed. In addition, there will be pedestals available to display, other modern objects. Simone agreed to exhibit her chair she shared with the guild last year.

Debby Winter from Road to California, contacted Laura about featuring guild member quilts in the breeze way for R2CA next year, 2020. Laura immediately said yes. We don’t have many details, but have determined the quilt size needs to be a twin or larger and of course, modern. Further details to follow in the coming months.

Membership – Ruthann (via email correspondence)
Ruthann confirmed that the membership roster in Google drive is current and matches the roster in the MQG website. 39 members paid their dues for 2019. There were 12 members from 2018 who did not renew. Ruthann will create and send a survey to the non returning members for their feedback for not signing up this year.

VP Communications – No new business
Secretary – No new business
Block Lotto – No new business
Charity – No new business
Welcome/Refreshments – No new business

New Business:
SCCQG – Meet the Teachers
The group who attended the Meet the Teachers event on April 12th, shared that the following teachers were standouts:
The Quilts of Mac McNamara (New Hampshire), http://www.macquilts.com/index.html

Elizabeth Eastmond, Occasional Piece Quilt (OP Quilt), https://opquilt.com/

Colleen Grainger, Sew Little Time Quilting, http://www.sewlittletimequilting.com/index.php

Laura made a motion to hire Elizabeth Eastmond to present at our October 5th general meeting with a workshop to follow on October 19th and Shelley seconded the motion.

Lead Cards
Gayle is working on 4×6 lead cards for the guild. The cards will have a photo of a modern quilt or two (most likely photos will be Simone’s quilts), logo on the front, and on the back will contain website info, etc. The front will be glossy and the back will not be glossy so that it can be written on easily. Mike will design the cards.

Opportunity Quilt
Cat told us that she has found a pattern for the Opportunity Quilt. It will be a queen size quilt using Kaffe Fassett fabric, 2” HST squares, and no borders. She is counting on Pat to assist with color placement and the color gradient. It was discussed that we could schedule Sit and Sew solely dedicated to sew blocks. In this way it would be a controlled environment where Cat will provide specific instructions and fabrics. It was also mentioned to have a dedicated person to square up the blocks for uniformity. Laura brought up pricing of the opportunity quilt tickets. Asked us to suggest a couple pricing scenarios of $2/ticket or 12 for $10 or $5/ticket or 3 for $10. Due to the amount of money we hope to raise, we are leaning towards $5/ticket or 3 for $10. This was not voted on and will be discussed more at a later date. Gayle, found pricing for a stand for $105 if we choose to purchase one or two for the quilt. No timeline has been established as this is still a work in progress.

Christmas Party / Sit and Sew Locations
Becky will inquire to her HOA regarding availability, pricing and requirements to rent a room for the Christmas party and possibly sit and sews.

Gayle will contact her local police department to obtain information to use their conference room for a Sit and Sew. Possibly May 19th and/or June 9th?

We will also be inquiring if we can reserve the Main/Mission Inn library room all day for a Sit and Sew. We would need to confirm if there would be enough circuits for sewing machines and irons.

Next Meetings
For the month of May, we are combining the general and board meetings in one day: General Meeting at 2pm-4pm and the Board Meeting will follow afterwards at Shelley’s home.

The meeting was adjourned at 8:30 pm.

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes General Board

March 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
March 2, 2019
La Sierra Library – 4600 La Sierra Avenue, Riverside 92505

 

The meeting was called to order at 12:34 pm by Gayle, with the following members in attendance: Gayle, Laura, Jen, Pat, Simone, and Cat

Old Business – Committee Reports:

Treasurer – Cat

MQG National dues have not been paid yet. Cat will pay the dues this afternoon for the 45-member threshold at a rate of approximately $660 (previously authorized for payment by the Executive Board). The Board reviewed outstanding members for 2019 payment.

Bank balance reviewed; Cat shared cash available for the Guild’s use.

VP Programs – Board (Trish not present)

Gayle shared that the Hive is no longer offering an overnight option; day retreat events only. We are going to still looking for a location for our next retreat. More discussion to take place at the April Board meeting.

Trish is leaving and Gayle discussed possibilities for a replacement. We are planned out for events through October. We discussed the possibility of inviting Aurafil to a future meeting. Linda Rasmussen will be coming in April for our Board Game Challenge. May is Kim is doing a Spotlight Quilter presentation.  June is the birthday event with Dora Kari. Christine Sharp is confirmed for July for Transition Quilter. The Guild will do a Membership Trunk Show in August featuring old and new. September will be another guild challenge; details to be finalized at a future board meeting and announce to the Guild in May. The group discussed the gift card for Linda’s work this past year.  We will be providing her with a card that Jen will put together as her involvement warranted a more personalized touch and she will be receiving a gift card also.

Cat offered to help manage the VP of Programs duties until a replacement is finalized.  She will reach out to Dora Kari of Orange Dot to solidify her contract and participation for our birthday celebration meeting in June.

VP Communications – No new business

Secretary – No new business; Becky on vacation and Jennifer supporting in her absence

Fundraising / Exhibits – Laura

Donations – We received a very generous fabric donation to the Guild by Jan Rosenthal from Apple Valley. This fabric will be used for charity and fundraising items. The fabric donation was sorted into kits. Some of the fabric is more floral and traditional in nature. Laura provided a preview of the kits she’s put together with the massive amount of supplies she has received.  Kits have been numbered and will be distributed and tracked to members that wish to make items for the fundraiser efforts. This was just a small look at what was donated; storage is divided between Gayle and Laura at approximately 12 boxes in total.

Hardware – Dog leash swivel clips have been purchased by the Guild and will be provided to members that are interested in making items.  The items given out will be tracked and logged to keep track of the disbursements to the membership and make sure items are returned in advance of the sale event.

Upland Library Event – Laura has cards/pins to mark items donated for the upcoming Upland Library. This Sunday afternoon at 2pm Laura will be going along with Pat and Gayle to put the quilts up in the library. Tuesday, March 5th at 6pm Laura will be doing the talk about Visionary Women in the Brodie Room. There will be about a dozen quilts on display.  Quilts will need to be removed on April 3rd from the Library and returned to members on April 6th.

Chaffey Exhibit – Gayle mentioned keeping track of the quilts received for the Upland Library event to see if we can use any for the Chaffey exhibit.  The room is 15,000 linear inches; we are hoping to get enough quilts to fill the space.

New Business:

April EB Meeting – The Board discussed the April meeting date/time; the group confirmed the next Board meeting for Wednesday, April 17th 6:00pm at JoAnn Fabric & Crafts in Ontario.  We will meet prior for dinner at a nearby location

SCCQG – Gayle discussed the meet the teacher event with SCCQG April 13th from 9am-2pm in Carson. Gayle will carpool and we all agreed that a group will attend to review possible speakers for future presentations.

April Board Meeting Agenda Items:

Review of Duties – All (Jen to bring hand-outs for everyone)

Chaffey Art Museum Call for Quilts – Laura

April General Meeting Agenda:

Challenge with Linda to Curate – Jessica will coordinate and oversee the arrangement of the quilts

The meeting was adjourned at 1:20 pm.

Respectfully submitted,
Jennifer Adams, in absence of Becky Brekke, Secretary

 

Minutes · Minutes Monthly Meeting

March 2019 General Meeting Minutes

IEMQG General Meeting Minutes
March 2, 2019
La Sierra Library – 4600 La Sierra Avenue, Riverside 92505

 

The meeting was called to order at 2:02 pm by Gayle Bennett, President.

Welcome & Announcements:

Gayle welcomed everyone to the new location.  She solicited all members to provide feedback regarding their opinions about the La Sierra space for future consideration.  She also advised all members that we will be at the Main Mission Library location for April and May.  Free parking is available on Saturdays near the library.  The community room where we will be meeting is on the second level; they do have an elevator to aid in those bringing items upstairs. We are hoping to finalize a more permanent location in the near future as Grand Terrace’s scheduling issues have become problematic for our guild.

Membership – Membership renewal reminder; please pay for any outstanding 2019 dues.  If you have any questions, please see Gayle or one of the members of the Executive Board.

VP of Programs Vacancy – Gayle announced that Trish will be moving away and no longer able to serve as VP of Programs.  She asked the members if anyone might be interested in filling this important role.  We are a collaborative group so the role is important, but has lots of support.  Gayle shared that in April, SCCQG on Saturday, April 13th will be the annual ‘Meet the Teachers’ event in Carson at the Convention Center.  The event is free unless you would like to purchase a box lunch for $15. More information is available on the SCCQG website.  She extended an invitation to the guild’s membership if anyone would like to attend. This is the best way for our guild to find speakers and determine future programs for the guild.

Ice Breaker – Laura facilitated the activity for the meeting – “I always label my quilt when I’m done, because it should always be done that way.” The ‘correct’ answer Laura said was the Strongly Disagree (2 member group) as there are truly no rules in modern quilting.

Guild Business:

Annual Budget Presented – Cat shared the results of the internal audit completed successfully by Marilyn. The annual projected budget was shared.  We have slightly amended a few of the numbers based on the annual membership dues collected. Cat shared some additional estimates for additional income received through guest fees and raffles. We will also still fall for national MQG dues under the 45 membership category.  The dues to SCCQG have been paid for our dues and annual insurance. Other incidental fees such as bank fees (PayPal), meeting space fee, website, fundraiser expenses and supplies along with our post office box annual fee. Christine moved to approve the budget, Simone seconded the motion. Motion was approved.

April Game Challenge Quilt – Gayle reminded everyone that next month is the ‘Game Challenge’ quilt program.  We will have Linda Rasmussen out again to curate the piece, however, any members that would rather just display their piece and not have Linda review them is also fine.  We will provide sign-in for members that Linda will curate. We look forward to seeing what everyone creates!

Fundraising and Exhibits – Laura shared the generous donation provided by a former contact from two years ago to the guild. She has put together ‘kits’ for members to check-out and complete quilts or projects with the materials. There is a small box with index cards for you to complete – indicate the number of the kit you are taking and what you think you will do with the materials. We are encouraging you to take fabric and bring something back – a month or three months is fine, but we do need your help to make items for our guild’s fundraising events this year! We may spend time when the projects are turned in to determine if some may be better suited for charity rather than for sale through the fundraiser. Laura also discussed the Upland Library event in March and the Chaffey exhibit in April and the call for quilts. Laura is doing the Women’s History Event this year on March 5th at 6:00pm at the Upland Library. The Chaffey Exhibit is coming up and quilts need to be brought in to the May meeting.  The exhibit there will run from May 23rd to July 21st.  Quilts will be returned in August.  The theme is ‘Splashes of Color and Shape’.

Gayle shared that our guild has been contacted by the Road to California to ask if we can help provide ‘modern’ quilts for display in the lobby of the Ontario Convention Center next year. We are looking for our members to provide quilts for this special display.  We will continue to remind everyone about this wonderful opportunity over the next few months.

Break: Visit & Snacks – Mmmmm, yummy rice krispy treats! 

Program:

Transition Quilter – Allison Cutler shared her quilting journey from her first mini-quilt to her current evolution to a modern quilter.

Block Lotto:

April/May Block Lotto Pattern – Simone shared the next round of Block Lotto with the guild.  The pattern is called ‘Mountain View’ and it’s created using a paper pieced pattern and jelly roll pieces (or make your own 2” strips). A link to the pattern will be posted on the website and also on social media.

Raffles:

Block Lotto Drawing – Simone conducted the drawing – Allison won the ‘Skipping Stones’ block.

General Raffles – Pat conducted the drawing for nametag participation as well as the charity drawing for the fat quarter bundle.

Show & Share

Announcements & Adjournment

Meeting adjourned at 4:14 pm.

Respectfully submitted,
Jennifer Adams, in absence of Becky Brekke, Secretary

 

 

Minutes · Minutes General Board

February 2019 Board Meeting Minutes

IEMQG Board Meeting Agenda
February 2, 2019
Mountain Shadows Community Clubhouse
4040 Piedmont Drive, Highland, CA 92346

 

The meeting was called to order at 11:55am by Gayle, with the following members in attendance: Tricia, Jennifer, Cat, Laura, Pat, Ruthann, Kelley, Jessica, Rachel, Alisa and Becky.

 

Old Business –
Committee Reports:

Treasurer – Cat

Cat discussed the bank balance and went over both future revenue and expected expenses for the coming year.  Cat confirmed the audit is complete and she will present the audit report at the March meeting. In addition, the budget presentation will also occur at the March meeting.  We also discussed that the Treasurer records from June 2016 thru Dec 2018 that are in binder separate from Cat’s ‘working’ one.  We did touch on establishing a retention policy as far as how much and how long we keep hard copies or convert to digital ones.

As Cat will be the Chair for the Opportunity Quilt, we discussed this next. It was determined that we will need a committed committee to take the quilt around to be shown at various locations.  We decided that the tickets should feature a photo of the quilt and we should also purchase 4×6 postcards with a photo of the quilt to pass along. We need to utilize social media by posting quilt photos on the website, Facebook and Instagram. It was determined that we will need a heavy duty frame for displaying the quilt.  We debated on whether we should count on donation of batting and fabric material or include those items in our budget. We agreed that the quilt needs to be at least queen size. We all need to bring our ideas on the pattern to Cat and it goes without saying that the quilt must be modern and appeal to as many people as possible. It was suggested that we contact designers to see if they want to donate fabrics. We thought it would be a good idea to contact past program speakers such as Natalie Barnes, Colourwerx, Orange Dot, etc.  Due to the massive undertaking of producing an Opportunity Quilt, it was agree upon that this would be a project for next year, 2020.  A budget for the outlay fabric, backing, batting, and frame as a minimum need to be included in the budget. Cat reminded us that the Guild buys the fabric upfront. It was estimated expenses would be about $500. Jessica moved to allot $500 for the opportunity 2020 budget. Trish seconded the motion. Motion passed.

VP Programs – Tricia

Tricia discussed retreat options, such as the Campbell House and Big Bear Craft Cottage. Jessica offered to assist Trish as she has a lot of experience in organizing retreats.

Unfortunately, the Nunnery in Temecula will not be an option this year as there are no weekends available. Gayle asked Tricia to call and ask what year would they have a weekend available for us?

Our fallback can be The Hive, but if we decide to book this location again, we really need to do so very soon.  Last year we booked in April and at that time they only had 2 weekends left open in October. This year, we will also open the retreat to day quilters only, in addition to regular overnight attendees. Plan is to book a location sometime in March.

March – Transitional Speaker

Alison will be the Transitional Speaker. Trish to follow-up with her to confirm the length of her presentation – probably 45 minutes would be sufficient.

April – Board game challenge

Gayle announced that members can opt out of their quilt to be curated. Curated quilts will have number assigned and the non-curated quilts will not. Jessica will help put up the quilts. She has also been asked to form a quilt hanger committee that she will chair for this specific event.

Trish will contact Linda Rasmussen to confirm she will be available in April to curate the Board Game Challenge. As this will be the third time Linda has curated our challenges at no charge, the board would like to show our appreciation by including an Amazon gift card with her Thank You card (to be sent by Becky). Trish motion that Cat purchase a $100 gift card for Linda. Jen seconded the motion. Motion passed.

VP Communications – No new business

Secretary – No new business

Fundraising / Exhibits – Laura / Jessica

As we have proposed that we want to donate a percentage of our fundraising revenue, we still have yet to determine which organization to donate it to. Some suggestions were Ruth House, Youth Hope, or the other charities we have committed to donate quilts to this year. We all thought that it was a great idea to have someone from each organization come and talk to the guild and give a presentation on what they do in anticipation of our boutique sales and to encourage donations.  As nothing has been scheduled for October, and it is prior to boutique season, we have tentatively scheduled this program for that month. We thought a good name for the program would be ‘Showcase of Charity Partners’.

Upland Library – Laura will be presenting, ‘Visionary Women: Resolving Life’s Issues and Story Quilt’ on March 5 from 6pm -7:15 pm. The presentation will delve into the concept of chapters of quilting; chapters of life.  Laura presentation will also include a slide show and she welcomes our members stories and their quilts based on the same.  Quilts will be hung and modern and large quilts are preferred.  Laura will inquire with her contact at the library regarding advertising for this event.

Chaffey Art Museum – Laura has applications for the exhibit running from May 23 – July 20 at the March general meeting.

Charity – Rachel

Rachel needs more IEMQG quilt labels from Spoonflower. Laura has the purchase form from the last time they were ordered and will send to Cat. Cat will order 2 yards per Rachel’s request. Members may be able to buy a label for $1.00 for personal use. However, if a member is donating a quilt, the label will be provided free of charge.

Membership – Ruthann

There are 19 members who still need to pay for their membership due for this year. In April, they will be removed from the roster if they still have not paid.

Raffle – Alisa

Alisa only has 5 months worth of fat quarters left for raffles. It was suggested that Cat purchase another box of fat quarters. Laura motioned to use $125 from the supplies account to purchase a box of fat quarters for the raffles. Pat seconded the motion.  Motion passed.

Social Media – Kelley

Kelley asked that we send any and all ideas to her regarding announcements, memes, topics, etc. to be posted on our social media platforms.

Welcome/Refreshments – No new business

Block Lotto – No new business

New Business – 

 Template Forms

The need to create templates forms for advertising, quilt exhibits, opportunity exhibits, etc. was brought up. We will work as a group to create these types of forms. We may already have these type of templates on the Google Drive and this will need to be confirmed.

Marketing Material

We discussed the need for new marketing material to hand out for more exposure in the community.  We thought that flyers, bookmark type (4/page) and 4×6 postcard type would be most economical. should be printed out to hand out for more exposure. Alisa has a friend who is a graphic designer that she thinks may be willing to help us design the flyers and postcards.  If she can do this, she will need our logo and should email Alisa the flier bookmarks. It was decided not to include any addresses, instead include information directing them to our website and FB/IG sites.

 

The next meeting will be on March 2, (prior to the general meeting) at the La Sierra Library, 4600 La Sierra Avenue, Riverside, CA 92505 from 12:30pm to 1:30pm.

The March board and general meeting agendas are as follows:

Executive Board Meeting

12:30-12:35pm Welcome
12:35-12:40 pm Treasurer: Annual MQG fees paid?

Bank balance report

12:40-12:55pm Retreat 2019 – Review of Locations & Discussion
12:55-1:10pm Fundraising

Chaffey Exhibit

1:10-12:25pm Programs – Review of Calendar/Upcoming Events

Linda Rasmussen for April

Women’s History Presentation for May

Birthday Speaker for June

1:25-1:30 pm New Business –

Agenda items needed for Apr meetings?

1:30   Set next meeting date – Adjournment

General Meeting

2:00-2:05pm Welcome
2:05-2:15pm Ice Breaker
2:15-2:35pm Guild Business:

Present budget to membership for final approval

Announce that financial audit is completed

April Game Challenge Quilt

Fundraising, Upland Library, Chaffey Museum Exhibit

Any other Board or Chairperson announcements

2:35-2:50pm Break – Visit & Snacks
2:50-3:35pm Alison Cutler – Transitional Quilter
3:35-3:40pm Block Lotto Drawing

Raffles

3:40-3:55pm Show & Share
3:55-4:00pm Announcements & Adjournment

The meeting was adjourned at 1:00 pm.

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes Monthly Meeting

January 2019 General Meeting Minutes

IEMQG General Meeting Minutes
January 5, 2019
Grand Terrace Community Center
22795 Barton Rd, Grand Terrace, CA 92313

 

The meeting was called to order at 2:00 p.m. by Gayle Bennett, President.

 

Welcome

Gayle began the meeting by welcoming everyone back for another exciting year.  She informed us that in lieu of ‘resolutions’ she prefers ‘word’ of the year. And she shared her word of the year with the group: ‘succeed’.

The executive board presented former president, Laura Greene, with a quilt for her two (2) years of service as President.  The quilt was pieced by the Guild’s membership and quilted by Cat.

Gayle reminded the group of the upcoming Road to California Quilt show from January 24 – 27 at the Ontario Convention Center.  She urged everyone to be sure to log in as IEMQG members for the Guild Attendance Challenge (located in the main hall of the convention center).  We were very close to winning one of the $500 prizes last year and we would very much love to win this year! Members should refer to our website for additional information.

Gayle asked for help regarding a possible new location for our general meetings. The guild would not be opposed to a nominal fee as long as the location was convenient and reliable. Also, possibly conducting the board meeting immediately following a general meeting every so often was mentioned.

 

Introductions & Committee Reports

Jennifer, VP of Communications

Jennifer advised the group a social media chairperson is needed for our Facebook and Instagram accounts. During the meeting Kelley agreed to serve as Chairperson for Social Media.

 

Tricia, VP of Programs

Tricia announced that February’s general meeting on February 2nd would take place at Mountain Shadows Community Center in Highland, CA. Guest speaker will be Lynn Hanna and she will be speaking and showing us painting and improvisational methods. This will be a hands-on demonstration and attendees should dress accordingly.  There will be a Sit and Sew prior to the general meeting as well.

The March program will be a Transitional Quilter presentation by Alison.

The April program will be our Quilt Challenge inspired by a board game.  Quilt judge, Linda Rasmussen, will once again be curating the entries.

The May program will be a Women’s History presentation by Kim.

 

Cat, Treasurer

Cat introduced herself as the new treasurer for the coming year.

 

Becky, Secretary

Becky introduced herself as the new secretary and will be responsible for taking the minutes for the general and board meetings each month.

 

Laura, Fundraising

Laura and Jessica will be our fundraising guru’s for the coming year. They are both very passionate about raising money in order for more activities and programs for the Guild.  In February and March, they will have Sewing/Quilting raffle baskets available and you will be able to purchase raffle tickets at either meeting.

They are also investigating holiday shows that the guild can participate in. Guild members will donate their time and skills to create handmade items to sell at the show(s). It was suggested that we use some of the Sit and Sews as a time to work on items to donate for the show(s).

To get things rolling, Laura requested the group start working on baby quilts.   There are specific requirements and they are: no set in borders, binding, cornerstones or “old fashion” style quilts.  They are requesting the quilts be of a modern aesthetic.  Laura has put together a baby quilt kit with a pattern and fabric for members for ease of convenience.  The kits will be out at the general meetings for pick-up.

Laura announced that the Guild will be participating in exhibits at the Chaffe Art Museum and the Upland Library.  Additional details will follow in the coming months.

 

Pat, Hospitality

Pat announced we had 25 members, 2 new members and 5 visitors in attendance. She also mentioned that we were short on snacks sign ups, and passed around the clipboard for members to sign up.

 

Simone, Block Lotto

Simone introduced our Block Lotto for January/February called Skipping Rocks.  Block lotto for this year will be bi-monthly allowing everyone more time to work on their blocks. The pattern is located on both the IEMQG website and Simone’s blog.

 

RuthAnn Salera, Membership

Is still accepting payments for our 2019 membership dues of $40.00.  She will also be taking membership dues and paperwork at next month’s meeting.

 

Rachel, Charity

Rachel announced there were 21 quilt donations to Home Instead and 3 quilt donations to YouthHope.  This year she will be accepting any age, any size quilts. The chosen organizations that the Guild will be focusing on this is year are Home Instead, YouthHope and Calicinto Ranch.

Due to the recent wildfires in Paradise, CA, Rachel would like us to donate to the Paradise fire victims in conjunction with the Beaumont quilt guild.  Through March, we can bring quilts and pillow cases to donate.

 

Alisa, Raffles

Alisa introduced herself as the raffle chair for the coming year. She reminded us raffle ticket prices are $1 for 1 or $5 for 6.

 

After a short break, Cat introduced Linda and Carl Sullivan of Colourwerx. Linda went through a brief history of her early, traditional quilts and her transition to modern, how their careers changed from being in the TV and film industry to own a quilt ship and becoming designers of patterns and quilts. She explained that how the lack of colorful and vibrant fabrics lead them on a quest to create unique, vibrant and colorful fabric and quilts.  They presented many quilts showcasing their own fabric and many quilts featuring Kaffe Fassett prints.  Many of the quilts they showed were beautifully quilted by Teresa Silva of Quilting is my Bliss.  Linda said that if you sign up for their newsletter on their Colourwerx website, you will receive a free pattern.  If you’d like to see more of Linda and Carl’s creations, look for them in issues of Modern Patchwork and Easy Quilts magazines. During the meeting, they had a trunk show featuring patterns, kits and colorful fabric bundles for purchase.

 

Show and Shares immediately followed the Colourwerx presentation.

 

Raffles – Alisa presented the raffle winner with a set of fat quarters.  Pat presented the name tag raffle winner with her prize.

 

The meeting was adjourned at 4:15 p.m.

Respectfully submitted,
Becky Brekke

Minutes · Minutes General Board

October 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
October 15, 2018, 6:00 pm
Home of Gayle Bennett, Ontario, CA

The meeting was called to order at 6:32 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Becky Brekke, Pat Klassen, and Tricia Williams.

OLD BUSINESS

Committee Reports

Programs – Cat Wallace

November Member University – Presenters are all set.  We should arrive to the Mountain Shadows clubhouse at 1:00 to allow time for setting up. Tricia will bring her WiFi Hot Spot so that Laura can access the internet to demonstrate the MQG website.

December Holiday Party -Cat said that no one has volunteered to help with the holiday party.  Tricia said that she will definitely be there to help because she has to be there as the resident host so that we can use the room.  Cat will pass around a clipboard at the November meeting to get more helpers.  Cat will also have a sign-up sheet at the next meeting for toppings for the chili bar.  We will play LRC for fat quarters again, but this time we will break up in to several groups. We will also play quilters bingo.

The January Colourwerx Trunk Show – The speaker, Linda Sullivan, has been confirmed and we have a signed contract.  Cat will ask her to bring items for members to purchase.

February meeting – Cat plans to ask Lynn Hanna if she would like to do the Spotlight Quilter presentation at the February meeting.  If so, Tricia will do her presentation at a later date.

June meeting – Tentatively set for Mel Beach.  Mel Beach charges $500 for a lecture, about $200 for airline, and $700 for a workshop.  The workshop fee would be paid by each participant.  Pat Klassen moved that we book Mel Beach for a lecture and workshop, and the motion was seconded by Cat Wallace; the motion carried.  We will use survey monkey to ask members which lecture they would like to hear from Mel.  Jenn will contact the Temecula Modern Guild and invite them to join the workshop.

VP Communications – Jennifer Adams

Jenn reported that the election ballots were posted (via Survey Monkey) this morning, and 17 people have already voted.  People who have not yet voted will receive email reminders automatically through Survey Monkey. The election closes on Friday, November 2 at 5 p.m. PDT. Jenn will notify Laura of the election results, and the results will be announced at the November meeting.

 

 

Secretary – Tricia Williams

Tricia mentioned that the meeting room at JoAnn’s needs to be reserved at least two weeks in advance.  She will reserve the room for our next board meeting, which will be November 26 at 6:00 p.m.

Treasurer – Gayle Bennett

Gayle asked if we need to keep the membership forms from prior years.  We agreed that we may at some point want to reach out to previous members who have not been back to the Guild.  Becky will scan the forms and they will be stored on our Google Drive, then the paper copies will be destroyed.

Gayle reported our bank balances after paying The Hive for the retreat.  She will be paying SCCQG for our insurance and will pay the additional $25 for an Insurance Certificate for any venues we may use.

Gayle asked if Cat needs any money for the holiday party.  Jenn Adams moved that we allow Cat Wallace $100 incidentals for the holiday party; Becky Brekke seconded, and the motion carried.

Gayle will announce at the November meeting that we will begin accepting annual dues, and remind members that they need to fill out a new membership form every year so that we can make sure we have all of their correct contact information.

Becky Brekke – Upcycle Sale Event

The Upcycle Sale brought in approximately $620.  There are still a few larger itmes, which will be posted on Facebook.  Members can purchase them through Facebook, and pick them up at the November meeting.

Refreshments – Pat Klassen

Pat reported that she has people lined up for refreshments for the November meeting.  She will pass around a new sign-up sheet at the November and December meeting for next year’s meetings.

New Business

Laura said that everything in the Policies section of the old By-Laws is now covered in our new By-Laws.  Tricia Williams moved that we dissolve the Policies section that was formerly part of the By-Laws; Cat Wallace seconded, and the motion carried.

 

IEMQG General Meeting Agenda
November 3, 2018 – 2pm-4pm

Community Center, Mountain Shadows Mobile Home Park
4040 E. Piedmont Drive, Highland, CA 92346

  1. President
    1. Welcome Ice Breaker
    2. Upcycling Event Update
    3. Announce new officers
    4. Call for 2019 chairpersons
  2. Committee Announcements
    1. Holiday party, Colorwerx program – Cat
    2. Pop-up Exhibit – Gayle
    3. Charity – Rachel
  3. Welcome Table Attendance Count – Pat
  4. Refreshments – Pat
  5. Break for visiting and snacks
  6. Member University
    1. Station 1 – MQG Website – Laura
    2. Station 2 – AcuQuilt – Trish
    3. Station 3 – Specialty Threads – Christina
    4. Station 4 – Machine Binding – Donna
  7. Show and Share
  8. Raffles – Alisa, Pat

Adjournment

Next Board Meeting – Monday, November 26, 2018 at 6:00 p.m. at JoAnn Fabrics in Ontario, with dinner at Chic-fil-A at 5:30.

The meeting was adjourned at 8:45 pm.

Respectfully submitted,

Tricia Williams, Secretary

 

Minutes · Minutes General Board

August 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
August 20, 2018, 6:00 pm
JoAnn Fabrics & Crafts, Ontario, CA

The meeting was called to order at 6:10 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Becky Brekke, and Tricia Williams.

OLD BUSINESS
Committee Reports
Programs – Cat Wallace

September meeting – Linda Rasmussen has confirmed that she will be at our meeting to curate our song challenge creations.

November meeting – Member University.  Laura Greene will do a presentation on using the MQG website; Jen pointed out that the website is undergoing major changes this month.  Tricia Williams will demonstrate the Accuquilt Go! fabric cutting system.  Cat Wallace will demonstrate Quick Curve Rulers since we are not sure that Pat is comfortable doing that.  Cat will talk to Christina Williams about sharing some information about working with decorative threads.

December Holiday Party – At the September general meeting, Cat will ask members for ideas about what activities they’d like to have at the party. Cat is already planning to play Left-Right-Center, but this time playing for decorative threads.  She’s also thinking of playing Quilters’ Bingo.  We need prizes for Quilters’ Bingo. We still have plenty of plates, etc. from last year.

Cat suggested two ideas for next year’s challenges – “Inspired by Tradition” and “Two Color Challenge.”  We agreed to both, and plan to do the two color challenge in April.

January – Linda Sullivan has confirmed for her Colourwerx Truck Show.

February –Tricia Williams will do a spotlight quilter presentation and Cathleen Wallace will do a transition quilter presentation.

March – Alison Cutler will do a transition quilter presentation.

April – Linda Rasmussen has confirmed that she will curate our April challenge.

May – Women’s History presentation by Kim Wingert, with Cat as backup if Kim is not available.

June – Third Birthday.  Cat has tentatively scheduled Becky McDaniel, but she is not necessarily a modern quilter, so Cat will find out if we can get Mel Beach instead.

July – Christine Sharp will do a transition quilter presentation.

August – Trunk show by Cat Wallace.

September – Linda Rasmussen has confirmed that she will curate our September challenge.

VP Communications – Jennifer Adams

Jen reported that there is a new member portal for the MQG website. She will create a sheet about the new method to log on to the MQG website.

Treasurer – Gayle Bennett

Gayle gave a brief financial update. We have enough money in our account to pay for the retreat, SCCQG dues, and insurance.  She reported that there are discrepancies in the money from the Thrilling Threads workshop and we discussed who had paid.  Gayle will double-check her records. There was one person who had paid for the workshop ahead of time who could not attend because of a family medical emergency. We agreed that she should be reimbursed because we only paid the speaker for those who attended.

Gayle reminded us that submissions for the Ontario Museum display need to be in by 3:00 pm on Monday, September 15.

Secretary – Tricia Williams

Tricia asked for clarification on submitting the minutes; it was agreed that she will send drafts of minutes to all board members for approval before Jen posts them on our website.

Becky Brekke – Upcycle Sale Event

Becky clarified that the sale will be from 10 – 4 on October 6.  Tricia will reserve the clubhouse from 9 – 5 so that we have time for setup before and cleanup after.  We agreed that we will not have a business meeting at this event, and we will also skip show and share.

Laura said that she has not been able to get a list of member guilds from SCCQG to Upcycle Sale flyers to.  Jen will send flyers to guilds in Southern California based on a list on the internet.  Tricia will find out about advertising the sale in the Mountain Shadows newsletter; she will also put an ad on Craigslist and find out about advertising in the Highland Community News and in the Pennysaver.

Since Becky will not be able to attend the September meeting, Jen will ask for volunteers to help with the sale, and will pass around a sign-up sheet.  Jen will also collect any items donated for the sale.

Gayle will bring a cash drawer and our Pay Pal swiper to the sale.

We will meet at Becky’s house on September 29 at 10:00 to help her price the sale items.

Charity

Cat Wallace will take donated quilts to Amy for distribution.  Cat will get the labels and other materials from Amy.

New Business

Laura said we would put-off working on the Bylaws and discuss job descriptions.

We discussed and fine-tuned the job descriptions of the various board member and committee chairman positions.  The information will be posted on the website for further discussion.  We agreed that the descriptions should include an estimate of the amount of time required for the duties.

Membership chairman duties will be returned to the Treasurer so that she can more easily keep track of who has joined and who has paid.  Tricia will turn the records over to Gayle.

The meeting was adjourned at 8:40 pm.

Respectfully submitted,
Tricia Williams, Secretary

 

IEMQG General Meeting Agenda

September 1, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

  1. Welcome (Laura)
    a. Warm up – “Emotions drive my completion of quilts.”
    b. Nominating Committee announced
  2. Committee Reports (Cat)
    a. Program Announcements
    i. October meeting – Upcycling Event at Mountain Shadows
    ii. November meeting – Member University at Mountain Shadows
    iii. December meeting – Holiday Party at Mountain Shadows
  3. Quilt Exhibits (Gayle)
    a. Ontario Museum of History & Art
    b. SCCQG at Road to California
  4. Upcycling Event (Jen)
  5. MQG Website Changes (Jen)
  6. Block Lotto (Shelley) – Announcement of October block
  7. Hospitality – Refreshments Sign-up (Pat)
  8. Break – Visit and Snacks
  9. Program – Song Title Challenge (Cat)

10. Raffles – Fat Quarter Raffle (Alisa) and Name Tag Raffle (Pat)