Minutes · Minutes General Board

May 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
May 4, 2019

The meeting was called to order at 5:00 pm by Gayle, with the following members in attendance: Shelley, Jennifer, Laura, Ruthann, Pat and Becky.

 Old Business:
Committee Reports:

President – Gayle

Retreat

It was decided that a committee needed to be formed for this year’s retreat. Jen will chair, and committee members will be Gayle, Shelley and Cat. Pat will be available to assist on an as needed basis only. Becky will be the snack coordinator. Need to decide the price per person for snacks – $10, $15 or $20?

We should contact sewing/quilting related companies to solicit for donations for the retreat goodie bags and raffles. We will ask Natalie Barnes if we can buy some product at a discounted price and/or perhaps she can give us some freebies. Jen has a 2 fat quarter basket pattern to include in the goodie bags that quilters can make at the retreat if they wish, maybe even as a group activity.

As of the May general meeting, 16 members are confirmed. Estimate capacity at 22 members. We need to provide a room count and we should be conservative as the room quantity will be included in the contract. We’ll require final payment from members by the September meeting. Gayle will confirm if ironing boards and irons will be available in the work room.

VP Programs – Shelley

June: Dora Cary from Orange Dot Quilts will be the featured presenter for the birthday meeting.

July: Christine will be the Transitional Quilt speaker.

August: Natalie Barnes, Aurifil Ambassador will be the featured speaker. Will need to provide Natalie with an estimate of how many people will be attending the August meeting for her requisition to Aurifil.

September: Elizabeth Eastmond did not put us on her calendar for a workshop on September 19th and now she is unavailable. Need to determine an alternate date for a workshop.

VP Communications – Jennifer

Jen suggested adding a program matrix showing which would track what activities are going on each month, such as speaker, program, workshop, sit and sew, etc. as a quick reference. We would keep it updated and post on the website.

Also discussed our current social media content and how to have members be more involved.  Kelley did a great job reaching out to members who weren’t on the guild’s page on Facebook and helped facilitate getting them to join our page.

Fundraising / Raffles / Exhibits – Laura

A fundraising committee is required immediately. Laura provided a list of priority action items:

an itemized list/inventory of what has already been donated and to determine how more items will be needed; a pricing list; sign-up sheet for members to work the craft fair; sit and sew dates dedicated to making craft fair items; and fabric to be cut and made into kits. Jen volunteered her home for a sit and sew.

Discussed and clarified that at this time, we will do a one day; one event only.  Some events/venues that were mentioned: Redlands Market Night, Birches, The Village Venture, Pomona Fairgrounds (car and home shows), Festival of Trees in Riverside. Laura suggested registering as a vendor on www.fairsandfestivals.net for access to local craft fairs (event details, contact info, website, application, etc). The fee is $35 for one year to join.

The best option, however, is to participate in a local rummage sale in July.  The fee is reasonable for a table to sell our craft fair items. We will meet on June 15th at Laura’s home to package up the sale items.

Chaffey Museum of Art – We have approximately 31 quilts for the exhibit, ‘Splashes of Color and Space’ running from May 23 – July 20, 2019.  No size restrictions but quilts are required to have a standard four-inch sleeve. There is still time to submit a quilt to the museum on May 18th and 19th.

For the Road to California Atrium Exhibit, the quilts need to be a minimum of 72” long x a maximum 100” wide. The quilts will also require a standard four-inch sleeve.

Block Lotto

Discussed the progress of block lotto for the year thus far.

Membership – No new business

Secretary – No new business

Charity – No new business

Welcome/Refreshments – No new business

New Business:

Lead Cards

Gayle is working on obtaining 4×6 lead cards for the guild. The cards will have a photo of a modern quilt or two, IEMQG logo and our mission statement on the front, and on the back will contain website info, etc. The front will be glossy and the back will be matte so that it can be written on easily. Mike will design the cards and Jen will request quotes for printing of the cards.

Opportunity Quilt

Cat has found a pattern that she will modify for the Opportunity Quilt and present to us at a later date. It was discussed that we could schedule Sit and Sew solely dedicated to sew blocks. In this way it would be a controlled environment where Cat will provide specific instructions and fabrics. It was also mentioned to have a dedicated person to square up the blocks for uniformity. Cat will longarm the quilt at no cost to the guild.

Sit and Sew Location Options:

  • Shelley will contact Cotton Gin/Redlands Sewing Center.
  • Jen will contact Quilter’s Cocoon in Riverside.
  • Gayle will contact her local police department to see if their conference room is available.

Bylaws:

It was brought up that should look into changing the bylaw concerning guest fees. Specifically, Section 1, “Visitors may attend one meeting, free of charge. Any meetings thereafter, $5 will be charged.” If the visitor’s first meeting is one in which there is a paid speaker, then a $5 fee shall apply. We will need to have a formal motion or discuss further at our next meeting.

Next Meeting

The next meeting will be June 18th at 6 pm at Shelley’s home.

The meeting was adjourned at 6:40 pm.

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes General Board

April 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
April 17, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:10 pm by Gayle, with the following members in attendance: Cat, Shelley, Laura, Simone and Becky.

Old Business:

Committee Reports:

President – Gayle
Retreat
Gayle confirmed that the Vina De Lestonnac Convent (aka the Nunnery) in Temecula is available Monday through Wednesday, November 11-13th for the guild’s second annual retreat. In order to formerly reserve the Nunnery, a $250 deposit is required, when the paperwork is submitted by Gayle. Note, final payment isn’t due until the day we check in. Ten days before the retreat, they require a final head count. Information obtained is as follows: 15 members is the minimum required to have the dedicated work room. Although, the maximum number of members the room can hold is 25, 20 would most comfortable. Check-in is 10 am on Monday and room check out is 11 am but we still have the workroom until 2 pm. There are 12 bedrooms available, with pricing as follows: Triple Occupancy $226/person; Double Occupancy $276/person; Single Occupancy $376/person; Day Commuter $33/day. If there are any dietary restrictions, they will do their best to accommodate you. Sign-ups will be available at the May meeting. In order for members to reserve their spot, they need to provide a $100 deposit at time of sign-up. Remainder of payment due at August meeting. Discussed an upcharge for Jen to create cute retreat favors – $10/person?? Jen – please let us know if you’d be willing to do this again and if $10/person is sufficient. Also, discussed briefly future retreat locations in Big Bear and Fallbrook.

Meeting Location
Consensus at the April general meeting was that everyone liked the room at the Main/Mission Inn library. Parking is an issue, but not enough to deter attendance it was determined. We do have to set up and put away chairs at ever meeting, but as a guild we are used to it and everyone has no problem pitching in to help. Last month the library did not charge us the $20 room fee as we did not use the kitchen. We will look into finding out if we can use the room without a fee going forward. We discussed if we should stay in Grand Terrace for the summer months of June, July and August, or stay at the Main/Mission Inn library, and how we felt the change of locations could affect guild attendance. Other suggestions were for Simone to check into the Janet Goeske Center again and for Shelley to look into facilities provided by Riverside Park & Recreation. After our discussions, Laura made a motion to have all general meetings going forward at the Main/Mission Inn library, and thus officially changing the meeting location from Grand Terrace to Riverside. Cat seconded the motion. Becky will reserve the room for as far out as allowable. Shelley, told us that as a token of the Guild’s appreciation to the library, perhaps members could donate quilting related books at the end of the year. Something we should look into further and announce at a future meeting.

Road to California
Gayle proudly announced that the Guild won one of the $500 prize money for guild attendance!! She will inform members of this exciting news at the May meeting.

VP Programs – Shelley
Kim will be presenting “Community and Creativity, a History of Women and Quilting”. A projector and computer is needed for Kim’s presentation for the May meeting, which Laura will bring. Dora Cary from Orange Dot Quilts will be the featured presenter for the June birthday meeting. And Christine will be the Transitional Quilter for July.

Gayle brought up the possibility of having Natalie Barnes, who is a new brand ambassador for Aurafil, to present a free lecture and trunk show, for our August meeting.

Cat noted that Sarah Goer (one of the standouts at SCCQG’s Meet the Teachers event) will be at the Hi Desert Quilt Guild in Ridgecrest, CA, on March 5th and 6th, 2020. We were thinking to possibly have her be our March presenter on March 7th with a workshop on the 8th? Or combine both in one day?

Tentative Member University presenters:
Improv square pieces/emotions – Laura
Paper piecing – Simone
6 minute circle – Cat
Shelley will ask Lynn Hannah to provide a demonstration of her choice.

Treasurer – Cat
Cat discussed the bank balance and confirmed reconciliation of the account. Cat confirmed the MQG dues have been paid. Discussed breaking out the fundraising lines on the cash flow report to have a better idea of how much each fundraising activity is bringing in. Currently, Cat has been placing comments in the line items to describe the income source, but having a line item for each fundraiser activity might be a better solution.

Fundraising / Raffles / Exhibits – Laura
Laura will bring an opportunity basket and new fabric kits to the May meeting. She will also have a table set up to collect boutique fundraiser items. Worthy items will be shown during the Show and Share portion of the meeting. She is also bringing more donated fabric for a flash sale.

Chaffey Museum of Art – Modern quilts will be collected at the May meeting. Laura will have the forms required to accompany the quilts being collected available at the meeting. The exhibit, ‘Splashes of Color and Space’ runs from May 23 – July 20, 2019. 40-50 of any size quilts will be needed. In addition, there will be pedestals available to display, other modern objects. Simone agreed to exhibit her chair she shared with the guild last year.

Debby Winter from Road to California, contacted Laura about featuring guild member quilts in the breeze way for R2CA next year, 2020. Laura immediately said yes. We don’t have many details, but have determined the quilt size needs to be a twin or larger and of course, modern. Further details to follow in the coming months.

Membership – Ruthann (via email correspondence)
Ruthann confirmed that the membership roster in Google drive is current and matches the roster in the MQG website. 39 members paid their dues for 2019. There were 12 members from 2018 who did not renew. Ruthann will create and send a survey to the non returning members for their feedback for not signing up this year.

VP Communications – No new business
Secretary – No new business
Block Lotto – No new business
Charity – No new business
Welcome/Refreshments – No new business

New Business:
SCCQG – Meet the Teachers
The group who attended the Meet the Teachers event on April 12th, shared that the following teachers were standouts:
The Quilts of Mac McNamara (New Hampshire), http://www.macquilts.com/index.html

Elizabeth Eastmond, Occasional Piece Quilt (OP Quilt), https://opquilt.com/

Colleen Grainger, Sew Little Time Quilting, http://www.sewlittletimequilting.com/index.php

Laura made a motion to hire Elizabeth Eastmond to present at our October 5th general meeting with a workshop to follow on October 19th and Shelley seconded the motion.

Lead Cards
Gayle is working on 4×6 lead cards for the guild. The cards will have a photo of a modern quilt or two (most likely photos will be Simone’s quilts), logo on the front, and on the back will contain website info, etc. The front will be glossy and the back will not be glossy so that it can be written on easily. Mike will design the cards.

Opportunity Quilt
Cat told us that she has found a pattern for the Opportunity Quilt. It will be a queen size quilt using Kaffe Fassett fabric, 2” HST squares, and no borders. She is counting on Pat to assist with color placement and the color gradient. It was discussed that we could schedule Sit and Sew solely dedicated to sew blocks. In this way it would be a controlled environment where Cat will provide specific instructions and fabrics. It was also mentioned to have a dedicated person to square up the blocks for uniformity. Laura brought up pricing of the opportunity quilt tickets. Asked us to suggest a couple pricing scenarios of $2/ticket or 12 for $10 or $5/ticket or 3 for $10. Due to the amount of money we hope to raise, we are leaning towards $5/ticket or 3 for $10. This was not voted on and will be discussed more at a later date. Gayle, found pricing for a stand for $105 if we choose to purchase one or two for the quilt. No timeline has been established as this is still a work in progress.

Christmas Party / Sit and Sew Locations
Becky will inquire to her HOA regarding availability, pricing and requirements to rent a room for the Christmas party and possibly sit and sews.

Gayle will contact her local police department to obtain information to use their conference room for a Sit and Sew. Possibly May 19th and/or June 9th?

We will also be inquiring if we can reserve the Main/Mission Inn library room all day for a Sit and Sew. We would need to confirm if there would be enough circuits for sewing machines and irons.

Next Meetings
For the month of May, we are combining the general and board meetings in one day: General Meeting at 2pm-4pm and the Board Meeting will follow afterwards at Shelley’s home.

The meeting was adjourned at 8:30 pm.

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes General Board

March 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
March 2, 2019
La Sierra Library – 4600 La Sierra Avenue, Riverside 92505

 

The meeting was called to order at 12:34 pm by Gayle, with the following members in attendance: Gayle, Laura, Jen, Pat, Simone, and Cat

Old Business – Committee Reports:

Treasurer – Cat

MQG National dues have not been paid yet. Cat will pay the dues this afternoon for the 45-member threshold at a rate of approximately $660 (previously authorized for payment by the Executive Board). The Board reviewed outstanding members for 2019 payment.

Bank balance reviewed; Cat shared cash available for the Guild’s use.

VP Programs – Board (Trish not present)

Gayle shared that the Hive is no longer offering an overnight option; day retreat events only. We are going to still looking for a location for our next retreat. More discussion to take place at the April Board meeting.

Trish is leaving and Gayle discussed possibilities for a replacement. We are planned out for events through October. We discussed the possibility of inviting Aurafil to a future meeting. Linda Rasmussen will be coming in April for our Board Game Challenge. May is Kim is doing a Spotlight Quilter presentation.  June is the birthday event with Dora Kari. Christine Sharp is confirmed for July for Transition Quilter. The Guild will do a Membership Trunk Show in August featuring old and new. September will be another guild challenge; details to be finalized at a future board meeting and announce to the Guild in May. The group discussed the gift card for Linda’s work this past year.  We will be providing her with a card that Jen will put together as her involvement warranted a more personalized touch and she will be receiving a gift card also.

Cat offered to help manage the VP of Programs duties until a replacement is finalized.  She will reach out to Dora Kari of Orange Dot to solidify her contract and participation for our birthday celebration meeting in June.

VP Communications – No new business

Secretary – No new business; Becky on vacation and Jennifer supporting in her absence

Fundraising / Exhibits – Laura

Donations – We received a very generous fabric donation to the Guild by Jan Rosenthal from Apple Valley. This fabric will be used for charity and fundraising items. The fabric donation was sorted into kits. Some of the fabric is more floral and traditional in nature. Laura provided a preview of the kits she’s put together with the massive amount of supplies she has received.  Kits have been numbered and will be distributed and tracked to members that wish to make items for the fundraiser efforts. This was just a small look at what was donated; storage is divided between Gayle and Laura at approximately 12 boxes in total.

Hardware – Dog leash swivel clips have been purchased by the Guild and will be provided to members that are interested in making items.  The items given out will be tracked and logged to keep track of the disbursements to the membership and make sure items are returned in advance of the sale event.

Upland Library Event – Laura has cards/pins to mark items donated for the upcoming Upland Library. This Sunday afternoon at 2pm Laura will be going along with Pat and Gayle to put the quilts up in the library. Tuesday, March 5th at 6pm Laura will be doing the talk about Visionary Women in the Brodie Room. There will be about a dozen quilts on display.  Quilts will need to be removed on April 3rd from the Library and returned to members on April 6th.

Chaffey Exhibit – Gayle mentioned keeping track of the quilts received for the Upland Library event to see if we can use any for the Chaffey exhibit.  The room is 15,000 linear inches; we are hoping to get enough quilts to fill the space.

New Business:

April EB Meeting – The Board discussed the April meeting date/time; the group confirmed the next Board meeting for Wednesday, April 17th 6:00pm at JoAnn Fabric & Crafts in Ontario.  We will meet prior for dinner at a nearby location

SCCQG – Gayle discussed the meet the teacher event with SCCQG April 13th from 9am-2pm in Carson. Gayle will carpool and we all agreed that a group will attend to review possible speakers for future presentations.

April Board Meeting Agenda Items:

Review of Duties – All (Jen to bring hand-outs for everyone)

Chaffey Art Museum Call for Quilts – Laura

April General Meeting Agenda:

Challenge with Linda to Curate – Jessica will coordinate and oversee the arrangement of the quilts

The meeting was adjourned at 1:20 pm.

Respectfully submitted,
Jennifer Adams, in absence of Becky Brekke, Secretary

 

Minutes · Minutes General Board

February 2019 Board Meeting Minutes

IEMQG Board Meeting Agenda
February 2, 2019
Mountain Shadows Community Clubhouse
4040 Piedmont Drive, Highland, CA 92346

 

The meeting was called to order at 11:55am by Gayle, with the following members in attendance: Tricia, Jennifer, Cat, Laura, Pat, Ruthann, Kelley, Jessica, Rachel, Alisa and Becky.

 

Old Business –
Committee Reports:

Treasurer – Cat

Cat discussed the bank balance and went over both future revenue and expected expenses for the coming year.  Cat confirmed the audit is complete and she will present the audit report at the March meeting. In addition, the budget presentation will also occur at the March meeting.  We also discussed that the Treasurer records from June 2016 thru Dec 2018 that are in binder separate from Cat’s ‘working’ one.  We did touch on establishing a retention policy as far as how much and how long we keep hard copies or convert to digital ones.

As Cat will be the Chair for the Opportunity Quilt, we discussed this next. It was determined that we will need a committed committee to take the quilt around to be shown at various locations.  We decided that the tickets should feature a photo of the quilt and we should also purchase 4×6 postcards with a photo of the quilt to pass along. We need to utilize social media by posting quilt photos on the website, Facebook and Instagram. It was determined that we will need a heavy duty frame for displaying the quilt.  We debated on whether we should count on donation of batting and fabric material or include those items in our budget. We agreed that the quilt needs to be at least queen size. We all need to bring our ideas on the pattern to Cat and it goes without saying that the quilt must be modern and appeal to as many people as possible. It was suggested that we contact designers to see if they want to donate fabrics. We thought it would be a good idea to contact past program speakers such as Natalie Barnes, Colourwerx, Orange Dot, etc.  Due to the massive undertaking of producing an Opportunity Quilt, it was agree upon that this would be a project for next year, 2020.  A budget for the outlay fabric, backing, batting, and frame as a minimum need to be included in the budget. Cat reminded us that the Guild buys the fabric upfront. It was estimated expenses would be about $500. Jessica moved to allot $500 for the opportunity 2020 budget. Trish seconded the motion. Motion passed.

VP Programs – Tricia

Tricia discussed retreat options, such as the Campbell House and Big Bear Craft Cottage. Jessica offered to assist Trish as she has a lot of experience in organizing retreats.

Unfortunately, the Nunnery in Temecula will not be an option this year as there are no weekends available. Gayle asked Tricia to call and ask what year would they have a weekend available for us?

Our fallback can be The Hive, but if we decide to book this location again, we really need to do so very soon.  Last year we booked in April and at that time they only had 2 weekends left open in October. This year, we will also open the retreat to day quilters only, in addition to regular overnight attendees. Plan is to book a location sometime in March.

March – Transitional Speaker

Alison will be the Transitional Speaker. Trish to follow-up with her to confirm the length of her presentation – probably 45 minutes would be sufficient.

April – Board game challenge

Gayle announced that members can opt out of their quilt to be curated. Curated quilts will have number assigned and the non-curated quilts will not. Jessica will help put up the quilts. She has also been asked to form a quilt hanger committee that she will chair for this specific event.

Trish will contact Linda Rasmussen to confirm she will be available in April to curate the Board Game Challenge. As this will be the third time Linda has curated our challenges at no charge, the board would like to show our appreciation by including an Amazon gift card with her Thank You card (to be sent by Becky). Trish motion that Cat purchase a $100 gift card for Linda. Jen seconded the motion. Motion passed.

VP Communications – No new business

Secretary – No new business

Fundraising / Exhibits – Laura / Jessica

As we have proposed that we want to donate a percentage of our fundraising revenue, we still have yet to determine which organization to donate it to. Some suggestions were Ruth House, Youth Hope, or the other charities we have committed to donate quilts to this year. We all thought that it was a great idea to have someone from each organization come and talk to the guild and give a presentation on what they do in anticipation of our boutique sales and to encourage donations.  As nothing has been scheduled for October, and it is prior to boutique season, we have tentatively scheduled this program for that month. We thought a good name for the program would be ‘Showcase of Charity Partners’.

Upland Library – Laura will be presenting, ‘Visionary Women: Resolving Life’s Issues and Story Quilt’ on March 5 from 6pm -7:15 pm. The presentation will delve into the concept of chapters of quilting; chapters of life.  Laura presentation will also include a slide show and she welcomes our members stories and their quilts based on the same.  Quilts will be hung and modern and large quilts are preferred.  Laura will inquire with her contact at the library regarding advertising for this event.

Chaffey Art Museum – Laura has applications for the exhibit running from May 23 – July 20 at the March general meeting.

Charity – Rachel

Rachel needs more IEMQG quilt labels from Spoonflower. Laura has the purchase form from the last time they were ordered and will send to Cat. Cat will order 2 yards per Rachel’s request. Members may be able to buy a label for $1.00 for personal use. However, if a member is donating a quilt, the label will be provided free of charge.

Membership – Ruthann

There are 19 members who still need to pay for their membership due for this year. In April, they will be removed from the roster if they still have not paid.

Raffle – Alisa

Alisa only has 5 months worth of fat quarters left for raffles. It was suggested that Cat purchase another box of fat quarters. Laura motioned to use $125 from the supplies account to purchase a box of fat quarters for the raffles. Pat seconded the motion.  Motion passed.

Social Media – Kelley

Kelley asked that we send any and all ideas to her regarding announcements, memes, topics, etc. to be posted on our social media platforms.

Welcome/Refreshments – No new business

Block Lotto – No new business

New Business – 

 Template Forms

The need to create templates forms for advertising, quilt exhibits, opportunity exhibits, etc. was brought up. We will work as a group to create these types of forms. We may already have these type of templates on the Google Drive and this will need to be confirmed.

Marketing Material

We discussed the need for new marketing material to hand out for more exposure in the community.  We thought that flyers, bookmark type (4/page) and 4×6 postcard type would be most economical. should be printed out to hand out for more exposure. Alisa has a friend who is a graphic designer that she thinks may be willing to help us design the flyers and postcards.  If she can do this, she will need our logo and should email Alisa the flier bookmarks. It was decided not to include any addresses, instead include information directing them to our website and FB/IG sites.

 

The next meeting will be on March 2, (prior to the general meeting) at the La Sierra Library, 4600 La Sierra Avenue, Riverside, CA 92505 from 12:30pm to 1:30pm.

The March board and general meeting agendas are as follows:

Executive Board Meeting

12:30-12:35pm Welcome
12:35-12:40 pm Treasurer: Annual MQG fees paid?

Bank balance report

12:40-12:55pm Retreat 2019 – Review of Locations & Discussion
12:55-1:10pm Fundraising

Chaffey Exhibit

1:10-12:25pm Programs – Review of Calendar/Upcoming Events

Linda Rasmussen for April

Women’s History Presentation for May

Birthday Speaker for June

1:25-1:30 pm New Business –

Agenda items needed for Apr meetings?

1:30   Set next meeting date – Adjournment

General Meeting

2:00-2:05pm Welcome
2:05-2:15pm Ice Breaker
2:15-2:35pm Guild Business:

Present budget to membership for final approval

Announce that financial audit is completed

April Game Challenge Quilt

Fundraising, Upland Library, Chaffey Museum Exhibit

Any other Board or Chairperson announcements

2:35-2:50pm Break – Visit & Snacks
2:50-3:35pm Alison Cutler – Transitional Quilter
3:35-3:40pm Block Lotto Drawing

Raffles

3:40-3:55pm Show & Share
3:55-4:00pm Announcements & Adjournment

The meeting was adjourned at 1:00 pm.

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes General Board

January 2019 Board Meeting Minutes

IEMQG Board Meeting Agenda
January 22, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

 

The meeting was called to order at 6:00 pm by Gayle, with the following members in attendance: Tricia, Jennifer, Cat, Laura, Pat, Simone, Ruthann and Becky. 

Old Business:

Committee Reports:

VP Programs – Tricia

February’s program will be presented by one of our own members, Lynn Hanna. Lynn will be conducting a hands-on creative demonstration project with paint. Lynn is in need of supplies such as children scissors and bandanas. Trish will ask Lynn for a complete supply list and we will let members know to bring a change of clothes and/or an apron. Trish will also ask Lynn for a description of her presentation for social media posts.

VP Communications – No new business

Treasurer – Cat

Cat discussed the bank balance and confirmed reconciliation of the account. Cat noted that our MQG fees are due no later than March 31, 2019. A motion by Trish and seconded by Jen, to pay the MQG dues at the end of February was approved. It was agreed to table any motions for future expenditures until the March board meeting.

It was confirmed that Marilyn has all the records to complete the audit and will provide written confirmation when it has been completed.

Secretary – No new business

Fundraising / Exhibits – Laura

Laura brought the coasters and tree table runner that will be produced by the guild members at the Sit and Sew and on their own. A supply list will be posted on the websites and social media sites. Laura emphasized the need to advertise that a percentage of proceeds from the sale of the coasters, tree table runner, baby quilts, etc., will be donated to a charity. We also need to determine what charity will receive the percentage of proceeds – either a new charity or the charities we are already committed to working with this year.

Laura will bring one (1) opportunity basket to the February and March meetings. There will be a total of four (4) baskets to be raffled off, one (1) each quarter. We also have three (3) Colourwerx patterns and one (1) Colourwerx pin that could potentially be raffled off in the future.

Upland Library Exhibit – Need to inform the members that they need to bring in their modern quilts to the March meeting for the March exhibit.  The quilts will be returned at the April meeting. We should emphasize that no forms are required and that there are no size restrictions.

Chaffey Museum of Art – Modern quilts will be collected at the May meeting. The exhibit, ‘Splashes of Color and Space’ runs from May 23 – July 20, 2019. More details regarding exhibiting and size requirements will follow at a later date.

Laura suggested that a committee for exhibits be formed next year.

Membership – Ruthann

Ruthann confirmed that the membership roster matches the website. After the February general meeting, Ruthann will provide the current paid membership roster to Cat as of that date.

Raffle – Alisa

Need to find out how many FQ’s are left for raffles – Alisa, please confirm. It was suggested that Alisa could reach out to fabric manufacturers for donations. Laura will follow-up with Alisa. Cat requested that raffle money and opportunity basket money be kept separate for accounting entry purposes.

Welcome/Refreshments – No new business

Block Lotto – No new business

Charity – No new business

President – Gayle

Retreat – Gayle will hand off retreat duties to Trish. A few options were brought up and Trish will investigate further and will go over options at the next board meeting. We tentatively decided on the first week in October but this time frame will be revisited once we have secured a location.

The guild is continuing to actively pursue finding a new meeting location. A few locations were discussed. Members were tasked with making calls regarding fees, availability, food/drink restrictions, allowing raffle sales, etc. : Pat – Rancho Cucamonga Library; Jennifer – Riverside Library; Simone – Janet Goeske Center and Becky – Fontana Lewis Library.  Becky to also reach out to Grand Terrace to confirm room availability for the remainder of the year.  Discuss again at our March board meeting.

New Business:

SCCQG

Gayle, Trish, and Cat attended the Southern California Council of Quilt Guilds quarterly meeting, ‘Nuts and Bolts’. The meeting was an interactive discussion of meetings, what works, how to solve problems and/or streamline your meetings.  Guilds who have success with their meetings were encouraged provide tips and tricks to share to help others run their meetings efficiently.

Opportunity Quilt

Cat has agreed to chair this committee. She welcomes any and all ideas. No timeline has been established yet.

Next Meetings

Please note for the month of February, we are combining three events in one day: Sit and Sew, Board Meeting, and General Meeting: 9am-12pm Sit-and-Sew; 12pm-1pm Board Meeting & Working Lunch; 2pm-4pm General Meeting. Agendas for both General and Board meetings are as follows:

February General Meeting Agenda

2:00-2:05pm Welcome Gayle
2:05-2:30pm Program Part I – Lynn Hanna Trish
2:30-2:45pm Guild Business:

April Game Challenge Quilt

Programs Update

Chaffey Museum and Upland Library Exhibits

 

Gayle

Trish

Laura

2:45-3:00pm Break – Visit & Snacks All
3:00-3:30pm Program Part II – Lynn Hanna Trish
3:30-3:40pm Raffles Alisa
3:40-3:55pm Show & Share Gayle
3:55-4:00pm Announcements & Adjournment Gayle

February Executive Board Meeting Agenda

12:00-12:05pm Welcome Gayle
12:05-12:10pm Budget 2019 – Expense Review/Balance Cat
12:10-12:25pm Retreat 2019 – Review of Locations & Discussion Trish
12:25-12:35pm Fundraising

Chaffey and Upland Library Exhibits

Laura

Laura

12:35-12:45pm Programs – Review of Calendar/Upcoming Events Trish
12:45-12:55pm New Business – March General Meeting Agenda Gayle
12:55-1:00pm Announcements & Adjournment Gayle

 

The meeting was adjourned at 7:42 pm.

Respectfully submitted,

Becky Brekke, Secretary

 

Minutes · Minutes General Board

December 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
December 10, 2018, 6:00 pm
Home of Laura Greene, Upland, CA

The meeting was called to order at 7:48 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Becky Brekke, Pat Klassen, Ruthann Salera, Simone Bradford, and Tricia Williams.

OLD BUSINESS

Committee Reports

Programs – Cat Wallace

The January Colourwerx Trunk Show – The speaker, Linda Sullivan, has been confirmed and we have a signed contract.  Cat will ask her to bring items for members to purchase.

February meeting – Lynn Hanna will show us an improvisational way to make a quilt, at a workshop to be held at Mountain Shadows Mobile Home Community.

March meeting – Alison Cutler will do a transition quilter presentation.

April meeting – Our first challenge quilts of the year, Inspired by a Board Game, will be presented, and Linda Rasmussen will be there to critique them.

May meeting – Kim Wingert will be speaking on Women’s History.

June meeting – Dora Cary from Orange Dots quilts will be our speaker.

July meeting – Christine Sharp – either transition quilter or trunk show.

August meeting – Possibly first and last quilts – now and then.

VP Communications – Jennifer Adams

Jenn will continue to do communications.  Jenn asked for clarification of committee chairs.

Ruthann Salera – Membership

Simone Bradford – Block Lotto

Pat Klassen – Hospitality

Laura Greene & Jessica Cook – Fund Raising

Rachel McGee – Charity

Alisa Howe – Raffles

We still need someone to do Social Media, since Becky is now taking over as Secretary.  Gayle will ask for volunteers at the next meeting.

Treasurer – Gayle Bennett

Gayle presented a projected budget for next year. She asked for more information on projected fund raising.  Laura said her goal is to raise $2,500 for the year.  She also said she will need $300 for expenses.  We agreed to budget $1,000 for speakers.  We discussed  possible meeting places and will continue to look into meeting rooms that we would not have to pay for.  Gayle will ask members for suggestions at the next meeting.

Gayle said that we need to vote on changing the signers on our bank account.  We need to remove Cindy Chrisler and add Cat Wallace and Tricia Williams  Laura Greene made the motion and Jennifer Adams seconded; the motion passed without further discussion.

Gayle informed us the Ontario Museum of Art offered to hold a reception for exhibit on December 22 from 12 -4- they will even provide refereshments.

Next Board Meeting – January 5, 2019 after the general meeting, possibly at Graciano’s in Colton.

January 5, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

 

1)      Welcome Gayle

2)      Board and Chairpersons introduce themselves:

Trish-VP Programs

Future programs

Jen- VP Communications

Need Social Media person

Cat- Treasurer

Becky- Secretary

Show and share pics

Laura- Fundraising

Pat- Hospitality

Ruthann- Membership

Renewals

Simone- Block Lotto

Rachel- Charity

3)      Break – Visit and Snacks

4)      Program –   Linda Sullivan, Colourwerx

5)      Show and Share

6)      Raffles

The meeting was adjourned at 9:05 pm.

Respectfully submitted,

Tricia Williams, Secretary

Minutes · Minutes General Board

October 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
October 15, 2018, 6:00 pm
Home of Gayle Bennett, Ontario, CA

The meeting was called to order at 6:32 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Becky Brekke, Pat Klassen, and Tricia Williams.

OLD BUSINESS

Committee Reports

Programs – Cat Wallace

November Member University – Presenters are all set.  We should arrive to the Mountain Shadows clubhouse at 1:00 to allow time for setting up. Tricia will bring her WiFi Hot Spot so that Laura can access the internet to demonstrate the MQG website.

December Holiday Party -Cat said that no one has volunteered to help with the holiday party.  Tricia said that she will definitely be there to help because she has to be there as the resident host so that we can use the room.  Cat will pass around a clipboard at the November meeting to get more helpers.  Cat will also have a sign-up sheet at the next meeting for toppings for the chili bar.  We will play LRC for fat quarters again, but this time we will break up in to several groups. We will also play quilters bingo.

The January Colourwerx Trunk Show – The speaker, Linda Sullivan, has been confirmed and we have a signed contract.  Cat will ask her to bring items for members to purchase.

February meeting – Cat plans to ask Lynn Hanna if she would like to do the Spotlight Quilter presentation at the February meeting.  If so, Tricia will do her presentation at a later date.

June meeting – Tentatively set for Mel Beach.  Mel Beach charges $500 for a lecture, about $200 for airline, and $700 for a workshop.  The workshop fee would be paid by each participant.  Pat Klassen moved that we book Mel Beach for a lecture and workshop, and the motion was seconded by Cat Wallace; the motion carried.  We will use survey monkey to ask members which lecture they would like to hear from Mel.  Jenn will contact the Temecula Modern Guild and invite them to join the workshop.

VP Communications – Jennifer Adams

Jenn reported that the election ballots were posted (via Survey Monkey) this morning, and 17 people have already voted.  People who have not yet voted will receive email reminders automatically through Survey Monkey. The election closes on Friday, November 2 at 5 p.m. PDT. Jenn will notify Laura of the election results, and the results will be announced at the November meeting.

 

 

Secretary – Tricia Williams

Tricia mentioned that the meeting room at JoAnn’s needs to be reserved at least two weeks in advance.  She will reserve the room for our next board meeting, which will be November 26 at 6:00 p.m.

Treasurer – Gayle Bennett

Gayle asked if we need to keep the membership forms from prior years.  We agreed that we may at some point want to reach out to previous members who have not been back to the Guild.  Becky will scan the forms and they will be stored on our Google Drive, then the paper copies will be destroyed.

Gayle reported our bank balances after paying The Hive for the retreat.  She will be paying SCCQG for our insurance and will pay the additional $25 for an Insurance Certificate for any venues we may use.

Gayle asked if Cat needs any money for the holiday party.  Jenn Adams moved that we allow Cat Wallace $100 incidentals for the holiday party; Becky Brekke seconded, and the motion carried.

Gayle will announce at the November meeting that we will begin accepting annual dues, and remind members that they need to fill out a new membership form every year so that we can make sure we have all of their correct contact information.

Becky Brekke – Upcycle Sale Event

The Upcycle Sale brought in approximately $620.  There are still a few larger itmes, which will be posted on Facebook.  Members can purchase them through Facebook, and pick them up at the November meeting.

Refreshments – Pat Klassen

Pat reported that she has people lined up for refreshments for the November meeting.  She will pass around a new sign-up sheet at the November and December meeting for next year’s meetings.

New Business

Laura said that everything in the Policies section of the old By-Laws is now covered in our new By-Laws.  Tricia Williams moved that we dissolve the Policies section that was formerly part of the By-Laws; Cat Wallace seconded, and the motion carried.

 

IEMQG General Meeting Agenda
November 3, 2018 – 2pm-4pm

Community Center, Mountain Shadows Mobile Home Park
4040 E. Piedmont Drive, Highland, CA 92346

  1. President
    1. Welcome Ice Breaker
    2. Upcycling Event Update
    3. Announce new officers
    4. Call for 2019 chairpersons
  2. Committee Announcements
    1. Holiday party, Colorwerx program – Cat
    2. Pop-up Exhibit – Gayle
    3. Charity – Rachel
  3. Welcome Table Attendance Count – Pat
  4. Refreshments – Pat
  5. Break for visiting and snacks
  6. Member University
    1. Station 1 – MQG Website – Laura
    2. Station 2 – AcuQuilt – Trish
    3. Station 3 – Specialty Threads – Christina
    4. Station 4 – Machine Binding – Donna
  7. Show and Share
  8. Raffles – Alisa, Pat

Adjournment

Next Board Meeting – Monday, November 26, 2018 at 6:00 p.m. at JoAnn Fabrics in Ontario, with dinner at Chic-fil-A at 5:30.

The meeting was adjourned at 8:45 pm.

Respectfully submitted,

Tricia Williams, Secretary

 

Minutes · Minutes General Board

September 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
September 10, 2018, 6:00 pm
JoAnn Fabrics & Crafts, Ontario, CA

The meeting was called to order at 6:10 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Becky Brekke, and Tricia Williams.

OLD BUSINESS

Committee Reports

Programs – Cat Wallace

Cat said that there are no changes to the programs schedule as reported at the last board meeting.  Cat has been unable to reach Amy French to get the charity materials from her.  Rachel McGee will be taking over as charity chairperson.

We agreed that the VP of Programs will prior to each meeting provide a contract for the speaker so that the Treasurer can have a check prepared to give to the speaker on the day of the meeting.

VP Communications – Jennifer Adams

Jenn reported that we need to get everyone to join the new Modern Quilt Guild website.  WE also need to use our Circle on the website.  It is important that we participate in the Circle occasionally but we don’t need to use it frequently because it is not very user-friendly.

Treasurer – Gayle Bennett

Gayle presented the Income & Expense Report for 2018 and also showed projections for 2019. Jenn will look up the website expenses and get those figures to Gayle so that she can add that information to the 2019 projection.

We agreed that we need to have a Fund Raising Chairperson who would be in charge of the upcycle events, opportunity quilts, and any other fund raising activities.

Marilyn Simone has agreed to handle auditing the books.  She will go through the bank statements and make sure that what Gayle reported for income and expense agrees with the bank statements.

Retreat – Cat Wallace will contact the remaining retreat attendees who have not yet volunteered to contribute to the meals and will ask a couple of them to help out with money for the lunch that Jenn is providing on Friday, and will ask some to contribute paper goods and plastic utensils.   Cat will contact Superior Threads and ask them to contribute some prizes for the ice-breaker bunco game we will play at the retreat.

Gayle reminded us that submissions for the Ontario Museum display need to be in by 3:00 pm on Monday, September 17.

Becky Brekke – Upcycle Sale Event

We will meet at Becky’s house on September 29 at 10:00 to help her price the sale items.

At the Upcycle Event, we will provide a free cup of coffee with any bake sale purchase.

Gayle Bennett moved to allow $40 to Becky Brekke for supplies for the upcycle event; Jennifer Adams seconded, and the motion carried.

At the Upcycle Event, there will be a box for block lotto entries.

New Business

Laura Green said that we currently need chairpersons for Membership and Fund Raising.  Laura will ask Ruthann Salera if she will be our Membership Chairperson.

While going over the Sections VII and VIII of the Bylaws, we discussed how this year’s elections will be executed.   The last opportunity to nominate someone to be added to the proposed slate of officers will be at the October Upcycle Event.  The nominating committee will have a table at the October event where members can submit nominations for, or express their own interest in a board position.  The nominating committee will submit the final slate, and voting will be done by Survey Monkey between Saturday, October 27 and Saturday, November 3, 2018.  The election results will be announced at the November general meeting on November 3, 2018.

We finished reviewing the Bylaws which will be posted on the IEMQG website.  Because we operate under the umbrella of the national Modern Quilt Guild, we are not required to submit our Bylaws to the State.

We decided to work on the policies as a separate document at a later date.

October General Meeting Agenda

Set-up (9-10am)
Sale Begins (10am-4pm)
Special Tables
-Nominating Committee Table
-Block Lotto Collection Table
-Raffle Table
Clean-up (4-5pm)

 

The meeting was adjourned at 7:45 pm.

Respectfully submitted,

Tricia Williams, Secretary

Minutes · Minutes General Board

August 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
August 20, 2018, 6:00 pm
JoAnn Fabrics & Crafts, Ontario, CA

The meeting was called to order at 6:10 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Becky Brekke, and Tricia Williams.

OLD BUSINESS
Committee Reports
Programs – Cat Wallace

September meeting – Linda Rasmussen has confirmed that she will be at our meeting to curate our song challenge creations.

November meeting – Member University.  Laura Greene will do a presentation on using the MQG website; Jen pointed out that the website is undergoing major changes this month.  Tricia Williams will demonstrate the Accuquilt Go! fabric cutting system.  Cat Wallace will demonstrate Quick Curve Rulers since we are not sure that Pat is comfortable doing that.  Cat will talk to Christina Williams about sharing some information about working with decorative threads.

December Holiday Party – At the September general meeting, Cat will ask members for ideas about what activities they’d like to have at the party. Cat is already planning to play Left-Right-Center, but this time playing for decorative threads.  She’s also thinking of playing Quilters’ Bingo.  We need prizes for Quilters’ Bingo. We still have plenty of plates, etc. from last year.

Cat suggested two ideas for next year’s challenges – “Inspired by Tradition” and “Two Color Challenge.”  We agreed to both, and plan to do the two color challenge in April.

January – Linda Sullivan has confirmed for her Colourwerx Truck Show.

February –Tricia Williams will do a spotlight quilter presentation and Cathleen Wallace will do a transition quilter presentation.

March – Alison Cutler will do a transition quilter presentation.

April – Linda Rasmussen has confirmed that she will curate our April challenge.

May – Women’s History presentation by Kim Wingert, with Cat as backup if Kim is not available.

June – Third Birthday.  Cat has tentatively scheduled Becky McDaniel, but she is not necessarily a modern quilter, so Cat will find out if we can get Mel Beach instead.

July – Christine Sharp will do a transition quilter presentation.

August – Trunk show by Cat Wallace.

September – Linda Rasmussen has confirmed that she will curate our September challenge.

VP Communications – Jennifer Adams

Jen reported that there is a new member portal for the MQG website. She will create a sheet about the new method to log on to the MQG website.

Treasurer – Gayle Bennett

Gayle gave a brief financial update. We have enough money in our account to pay for the retreat, SCCQG dues, and insurance.  She reported that there are discrepancies in the money from the Thrilling Threads workshop and we discussed who had paid.  Gayle will double-check her records. There was one person who had paid for the workshop ahead of time who could not attend because of a family medical emergency. We agreed that she should be reimbursed because we only paid the speaker for those who attended.

Gayle reminded us that submissions for the Ontario Museum display need to be in by 3:00 pm on Monday, September 15.

Secretary – Tricia Williams

Tricia asked for clarification on submitting the minutes; it was agreed that she will send drafts of minutes to all board members for approval before Jen posts them on our website.

Becky Brekke – Upcycle Sale Event

Becky clarified that the sale will be from 10 – 4 on October 6.  Tricia will reserve the clubhouse from 9 – 5 so that we have time for setup before and cleanup after.  We agreed that we will not have a business meeting at this event, and we will also skip show and share.

Laura said that she has not been able to get a list of member guilds from SCCQG to Upcycle Sale flyers to.  Jen will send flyers to guilds in Southern California based on a list on the internet.  Tricia will find out about advertising the sale in the Mountain Shadows newsletter; she will also put an ad on Craigslist and find out about advertising in the Highland Community News and in the Pennysaver.

Since Becky will not be able to attend the September meeting, Jen will ask for volunteers to help with the sale, and will pass around a sign-up sheet.  Jen will also collect any items donated for the sale.

Gayle will bring a cash drawer and our Pay Pal swiper to the sale.

We will meet at Becky’s house on September 29 at 10:00 to help her price the sale items.

Charity

Cat Wallace will take donated quilts to Amy for distribution.  Cat will get the labels and other materials from Amy.

New Business

Laura said we would put-off working on the Bylaws and discuss job descriptions.

We discussed and fine-tuned the job descriptions of the various board member and committee chairman positions.  The information will be posted on the website for further discussion.  We agreed that the descriptions should include an estimate of the amount of time required for the duties.

Membership chairman duties will be returned to the Treasurer so that she can more easily keep track of who has joined and who has paid.  Tricia will turn the records over to Gayle.

The meeting was adjourned at 8:40 pm.

Respectfully submitted,
Tricia Williams, Secretary

 

IEMQG General Meeting Agenda

September 1, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

  1. Welcome (Laura)
    a. Warm up – “Emotions drive my completion of quilts.”
    b. Nominating Committee announced
  2. Committee Reports (Cat)
    a. Program Announcements
    i. October meeting – Upcycling Event at Mountain Shadows
    ii. November meeting – Member University at Mountain Shadows
    iii. December meeting – Holiday Party at Mountain Shadows
  3. Quilt Exhibits (Gayle)
    a. Ontario Museum of History & Art
    b. SCCQG at Road to California
  4. Upcycling Event (Jen)
  5. MQG Website Changes (Jen)
  6. Block Lotto (Shelley) – Announcement of October block
  7. Hospitality – Refreshments Sign-up (Pat)
  8. Break – Visit and Snacks
  9. Program – Song Title Challenge (Cat)

10. Raffles – Fat Quarter Raffle (Alisa) and Name Tag Raffle (Pat)

Minutes · Minutes General Board

July 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
July 16, 2018, 6:00 pm
JoAnn Fabrics & Crafts, Ontario, CA

The meeting was called to order at 6:25 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Shelley Wardrop and Becky Brekke. Becky took minutes in the absence of Secretary Tricia Williams.

Old Business:

Committee Reports:

Programs:

August meeting – Cat has confirmed Shawnee Miller for the Thrilling Threads lecture.  Shawnee confirmed that she will be bring 15 kits with her on August 19 for the Thrilling Threads workshop. Currently we have 5 sign ups and Cat will provide a final count a few days before the workshop.

September meeting – Song Challenge Quilt event will be curated by Linda Rasmussen. Becky will not be attending this meeting.  Gayle offered to have her husband, Mike, take photos of the quilts in her absence. It was decided that there would be no Show and Share at this meeting.

Cat provided the members with her Program Report, current through March 2019.  We discussed having a well-known & modern speaker at our 3rd year birthday celebration for our June 2019 meeting. A few names were thrown out but are focusing on Becky McDaniel.  Cat will make contact and advise details as they become available.

Cat created a wonderful & special Thank You card for Simone.  Each member present signed the card and Cat will send to Simone in appreciation for her amazing presentation at the July general meeting.

VP Communications – Jen created “sew” very nice Thank You cards for the guild to use going forward.

Treasurer – Gayle gave a brief financial update. To date, only 3 members have yet to pay for the retreat in October. The Audit Committee needs to be established in October and the audit to be completed 30 days before the end of the year.

As our guild is growing, it was requested for Programs to have its own budget next year.

Upcycle Sale Event – Need to schedule a date & time and determine location to package and price donations. We need to finalize this at the August board meeting. Becky to send Laura Upcycle Sale flyer for her to send to the SCCQG guilds.

Jen has offered to speak about this event at the September general meeting in Becky’s absence.

Welcome/Refreshments – No old business

Raffle – No old business

Charity – It was decided a co-chairperson will be nominated to assist the current Charity chair.  This position will be announced at the August general meeting. In the meantime, Shelley has volunteered to monitor quilt donations. Shelley was given the donation form and Jen will email her the tax donation receipt.

Membership – No old business

President:

Klatch Coffee Exhibit – The exhibit is ending and Laura asked for volunteers to assist picking up the displayed quilts on July 31 at 5 pm.

Nominating Committee – Laura will discuss the Nominating Committee and upcoming Guild election at the August general meeting. She will specifically discuss the purpose and responsibility of the committee. At the August meeting the chair will be appointed. We decided to utilize an electronic ballot option for members unable to cast their vote in person such as Survey Monkey for the upcoming election.

SCCQG – Laura and Cat attended the July SCCQG meeting in Santa Barbara. The Coastal Quilters Guild of Santa Barbara/Goleta, Inc. hosted the event. The topic of the meeting was Leadership Round Table – Guild Officers. Group break out discussion on specific guild positions and events were found to be very informative information. Laura encouraged members to visit www.southbayquiltersguild.org website to view a sample of this guilds job duties as they are listed by month. Laura would also like to pursue removing the policies from the bylaws and possibly renaming “policies’ to “standing rules”.  This will be discussed further at the August board meeting.

Job duties are due at the August board meeting.

Review Bylaws.  We agreed on the following changes:

 

ARTICLE VII. NOMINATIONS AND ELECTIONS

Section 1.

Nominations of Executive Board 

  1. Changed “September” to “August”.
  2. No changes
  3. Revised to read “Additional nominations shall be made at the October meeting from the General Membership.” Added additional sentence “Nominees must have given consent for the nomination.”
  4. Revised to read “All nominations shall be published until the date of the vote on the guild website.”
  5. Revised to read “Nominations may be made from the General Membership with the consent of the nominee on the day of the election and are not subject to prior publication.”

 

Section 2.

Election of Executive Board

No changes

 

Section 3.

Revised second sentence to read “Officers will have no term limits if unopposed.”

 

Section 4.

No changes

New Business:

The Guild has been invited to exhibit quilts at the Ontario Museum of History & Art, 225 Euclid Ave, Ontario, CA 91762, December 13-30.  We will have one wall available to us which will fit approximately 20-30 quilts. Tentatively, quilt size should be no larger than 48” and must have a sleeve (click link for sleeve instructions How to add a sleeve to your quilt).  Per Laura, quilt drop off date at the museum is Friday, November 30 between 1-3 pm and quilt pickup date is January 11, 2019 from 1-3 pm. Members may coordinate with Gayle as she works nearby and is happy to assist in the drop off and pickup of the quilts.

Jen will create flyer and announce the exhibit at the August general meeting.

The Guild has also been invited to exhibit at the Chaffey Community Museum of Art, 217 S Lemon Ave, Ontario, CA 91761 this spring/summer.  The dates are May 23 – July 20, 2019. Laura is working on the title and a 2-3 sentence bio statement. More details to follow.

 

Next meeting – Monday, August 20 at 6:00 pm at JoAnn Fabric & Crafts, 4470 Ontario Mills Pkwy, Ontario, CA 91764 (Dinner beforehand at Chick-fil-A, 4350 Ontario Mills Pkwy, Ontario, CA 91764 at 5:15 pm.)

 

Meeting adjourned at 8:07 pm.

 

IEMQG General Meeting Agenda

August 4, 2018 – 2:00pm – 4:00pm
Community Center, Grand Terrace
22795 Barton Rd, Grand Terrace, CA 92313

  1. Welcome (Laura)
    a. Warm up – “Vacations inspire me to quilt.”
    b. Nominating Committee and upcoming Guild election
    c. Charity co-chair position open
    d. Upcycling event reminder
  2. Committee Reports (Cat)
    a. Program Announcements
    i. August meeting – Thrilling Threads Workshop
    ii. September meeting – Song Challenge, Linda Rasmussen to curate
  3. Song Title Challenge (Gayle) – Song Title Challenge drawing during break
  4. Quilt Exhibit at Ontario Museum of History & Art (Jen)
  5. Upcycling Event (Becky)
  6. Block Lotto (Shelley) – Raffle for ‘square in a square’ block
  7. Hospitality – Refreshments Sign-up (Pat)
  8. Break – Visit and Snacks
  9. Program – Shawnee Miller, Thrilling Threads
  10. Show and Share
  11. Raffles – Fat Quarter Raffle (Alisa) and Name Tag Raffle (Pat)

 

Respectfully submitted,

Becky Brekke