Minutes · Minutes General Board

August 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
August 15, 2019
Simone’s Residence – Riverside, CA

The meeting was called to order at 7:20 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Simone, Judy and Becky.

Old Business

Committee Reports:

Treasurer, Cat

Bank Balance Report – Chase statement distributed along with a check register. 

Fundraising, Gayle for Laura

Upcoming Sale/Craft Fair Events:

In view of the time commitment & resources expended for special events, no further events, craft fairs, exhibits, etc., shall be allowed unless there is final board approval. Jen motioned in agreement; Cat seconded – motion approved.

We reviewed Laura’s email correspondence, which included the inventory of items available for the remaining craft fair events for the year. Laura hoped the guild could make the wine caddies and a few more items for the craft fairs. Laura will be hosting a Pricing Event at her home on October 6th from 11 am to 2 pm. A potluck lunch will be held. She’d like to make an announcement to invite members to help out as well at the September meeting.

As a group, we decided that not all items should be sold at the Mountain Shadows event as we do not want to deplete our supply as we also have the Kris Kringle event in early December. 

Mountain Shadows, Highland – 9 am to 1 pm on October 12th: The sign-up sheet was passed around at the August meeting. However, no one signed up for the 7-9am set up, 9-11am, and 1pm cleanup (only the 2 members signed up for the 11-1pm shift).  Laura will ask for more sign-ups at the September meeting. We need to post the flyer for the Gift Fair at Mountain Shadows on October 12th on social media and the website. We also want to encourage members to spread the flyer via email, texts, or Facebook. Members can repost on social media during the last two weeks of September. We need to get the flyers out to local quilt shops and guilds. Laura will bring plenty of flyers to the September meeting. She would like a list of shops or places we think they need to be advertised at. She will make copies and take them around the IE during September. Once we work through the Mountain Shadows event, we can then focus more heavily on the Kris Kringle event.

Kris Kringle Craft Fair, Ontario – December 4th, per Gayle it might be a good idea to have items $20 and under. Suggested items were pet supplies, bingo accessories, and lap sized quilts. Gayle handed out a pattern for a bingo dobber carrying bag. Jen offered to revamp the Kris Kringle flyer. Laura will pass out a shift sign-up sheet at the October and November meetings.

Opportunity Quilt Discussion, Cat

We are slightly behind schedule. Cat needs to finalize the quilt layout and coordinate piecing of the quilt top. She also needs to make a design wall and finish truing up the HSTs (currently 100 blocks have been trued up). Cat will work exclusively on these items tomorrow and on Sunday, she will reach out to Pat to come over and help with the layout and finalize. We need to solicit help with piecing the quilt top at a Sit and Sew or Sew In. Any place we have this at will need to have plenty of space for the quilt stand. Cat assured us she will be ready to piece next week, no later than 8/25, and that would put us back on track/target.

We discussed the opportunity sale tickets process – focused more on the printing of tickets. We decided we wanted a photo on the tickets, a snippet of the quilt so that you get a flavor of what you’d be buying. We need to coordinate ordering the tickets; Gayle to find out from Debbie W of Nite Owls how they go about it. We confirmed ticket prices will be $1.00/each and $5.00/6 tickets. Simone volunteered to design the tickets! She has a self-imposed deadline of November 1st to have the design completed; to allow for any changes and printing. The holiday party, the table at Road to California (if accepted), Renaissance Fairs, OC/LA county fairs, Upland Festival, Lavender Festival, Ontario Museum and Chaffey were brought up as options of places to sell the tickets. We will come up with list of venues and have the Board vote on it.  As ticket raffle sales will generate a large amount of revenue, Gayle will provide paperwork to the MQG to request an exemption letter to submit when we obtain the required permit from the state of California to sell the raffle tickets that will be valid for one year.  The cost of the permit is $20.

Programs, All

Sept – What Was I Thinking? Cat will be MC’ing this event. She will start out the program with her own ugly fabric. We decided that everyone who participates will have a chance to win a booby prize. Gayle will provide a blog post and we’ll post on social media. Location: Riverside Main Library

October – Elizabeth Eastmond Lecture – Contract Signed? Cost? Location: Riverside Main Library

Nov – Member University (Christine/Slice & Dice, Cat/6 Minute Circle, Simone/Paper Piecing, Laura/TBD. Location: Casa Blanca

Dec – Holiday Party/Sweet and Savory.  Location: Casa Blanca (pending)

Jan – TENTATIVE – Workshop event with Elizabeth Eastmond or Colleen Granger; potential speaker Latifah Saafir suggested. Becky will look into this possibility, but it may be too short of notice.

Feb – Simone Bradford, Color Theory. Cat will see if she can find inexpensive color wheels for Simone’s presentation. If Cat finds them, she will run the cost by the Board for approval.

March – TBD

We are officially without a VP of Programs. We were thinking Elizabeth could help out, and this would be a 2 person position. Jen will reach out to Candy again. Cat is available to help as needed. We need to resurrect Cat’s old program matrix, which would be a great tool for anyone taking over the position.

Charity Report (Gayle for Rachel)

Gayle passed out 7 kits at the August meeting and will pass out the next 7 kits at the September meeting. Cat brought up if we want to buy batting for the charity quilts. Cat will call Quilters Dream to see what is available and the price; and she will also check with EE Schenck to compare prices. The batting would be seconds – significant discount off wholesale pricing but perfectly useable. Becky made a motion to allocate $125 for the batting, Jennifer seconded – motion approved.

Membership, Judy

Judy has taken over Ruthann’s position. She took thorough notes from Ruthann at the August meeting and will have Ruthann look it over and then post her responsibilities on the shared drive.


Retreat – Goodie Bag Status, Jen

Cat mentioned that the EE Schenck website has many items suitable for the goodie bags for the retreat. Jen will coordinate with Cat on items available for purchase, as Cat has access to the website as a wholesaler.

New Business

No new business

Next Board Meeting

The next board meeting will be September 26th at 6:00 pm (location to be advised). 

The meeting was adjourned at 9:00 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes General Board

July 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
July 17, 2019
Jennifer Adams’ Residence – Corona, CA

The meeting was called to order at 06:57 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Path, Ruthann, Shelley and Simone

Old Business

Committee Reports:

Treasurer (Cat)

Bank Balance Report – Chase statement distributed along with a check register. Cat shared that there is still a consistent discrepancy in the balance reflected in the checking account statement and the Income and Expense Report.  The Income and Expense Report will be updated and saved to the Google shared drive. 

Fundraising (Gayle for Laura)

Fundraising: Sale/Craft Fair Events – Nite Owl Sale – July 25th – Gayle has paid the fee for the table, $20.  She will handle processing payments and reimburse the Guild once the sale is complete, less the table fee. Sale is free to enter and will be in Rancho Cucamonga at the Senior Center at Central Park on the corner of Milliken and Baseline. Pat, Cat and Gayle will help staff the booth.  The sale runs from 6-8:30pm.

Mountain Shadows, Highland – October 12th – Gayle said our Guild was invited to participate. Gayle mentioned that she will talk with Laura when she returns as she is worried that we may run out of items (craft/made) to sell with both sales in the 4th quarter. Since a commitment was extended, we will need to divide items that are made to allow participation in both craft sale events.

Kris Kringle Craft Fair, Ontario – December 4th – $15 fee for this event to participate, due in August.  Gayle will handle payment.  This event will be well attended and Gayle shared that the items most desired are pet-related.

Opportunity Quilt Discussion (Cat/All)

Cat shared that there is a benefits specialist, Joel Marcus she met recently at SCCQG. Joel offered to come purchase quilts made by the Guild for distribution through the Hospice locations. He spoke briefly at the SCCQG meeting that she recently attended.

Cat shared the latest timeline with everyone.  We are currently on schedule.  All half quarter blocks have been completed and returned.  Cat will solicit members to hold a small sit-and-sew or two to sew the blocks together. Pat will handle block placement as she has a good eye for design.  The group discussed options for maintaining a consistent ¼” seam through blocks pieced during the sit-and-sews by members.

The Board agreed that we will need to have a table to sell raffle tickets at Road one day during the conference; Saturday is preferred, but the day is determined by Road based on first come, first assigned.  Participating guilds must perform 20 hours white glove service per day each raffle quilt is displayed, Sunday is 10 hours per day.  Minimum shift is two hours. Ultimately our guild will need 10 people to do 2 hours each as we are hoping to get a Saturday slot. Gayle will email Sharon Chaffino about our opportunity quilt and will report back with the final dates for submission of the quilt (photo) and or volunteer hours (depending on the date we are given).

We discussed the opportunity sale tickets process – printing tickets as well as photo cards for the guild. Budget for the materials is $500; currently we are about $200 spent in fabric.  Pat shared that the full budget should be planned.  Ticket prices will be $1.00/each and $5.00/6-tickets.  We will not make the sale of tickets to the Guild membership mandatory, but rather encourage the importance of participation. Cat discussed reaching out to SCCQG about having a booth at one of their meetings this year as well as utilize any online promotion of our charity quilt. Ontario Museum (and Chaffey) and Kawanis Club may be options.

Programs (Shelley/All)

July – Christine Sharp – Riverside Main Library

Aug – Natalie Barnes for Aurifil with Pop-up Shop – Riverside Main Library

Sept – What Was I Thinking? – Riverside Main Library

October – Elizabeth Eastman Lecture – Cost? – Riverside Main Library

Nov – Member University (Christine/Slice & Dice, Cat/6 Minute Circle, Simone/Paper Piecing, Laura/TBD– Location- PENDING Casa Blanca (Jen will call to ask if even a possibility)

Dec – Holiday Party/ Sweet and Savory.  Food sign ups? Location – PENDING Casa Blanca

Jan – TENTATIVE – Workshop event with Elizabeth Eastman or Colleen Granger

Feb-

March-

Shelley mentioned she will be leaving in August.  We discussed the importance of working through the 2020 calendar to plan out activities/events.  Shelley mentioned we should also plan on doing a ‘fun event’ in January as we did last year with (Colorwerx). 

Westwind Community Center, Riverside Driver just west of Archibald (off 60) $65 fee plus, $20 per hour.  We could offset the cost for the center’s fee through workshop fees.  Shelley mentioned the Janet Goetske Center again as they may still be a viable option for no fee since we are ‘open to the public’. Shelley will try again to each Andre and Jen will help her if she can’t reach him. Last option is Colony High School’s city library location. They have a room that will fit about 12 people.  The room has large tables suitable for cutting, however, it won’t work well for larger groups.  They do not allow food, but the fee is $45 for the day. There is a small area to eat lunch outside for workshops.

Gayle shared that Aurafil/Natalie Barnes’ presentation is not free, fee is $200 plus mileage for the August meeting.  Shelley made a motion to approve the funds, Ruthann seconded the motion. Gayle will finalize the contract and save a copy in the shared drive.  Natalie mentioned that Aurafil will also bring a pop-up shop for the meeting/lecture along with swag bags.  We will be charging $5 for visitors for this event.  Jen will promote the event on social media and the website.

Charity Report (Rachel/Jessica sent to Gayle)

We donated to Paradise after the fires 14 quilts. Calicinto Ranch received 14 quilts from the guild.  We also sent four quilts to Youth Hope.

Home Instead senior’s wheelchair blanket project – we are collecting at the beginning of December.

Membership/Monthly Update (Ruthann)

We are in the realm of half price dues as we are halfway through the year.  Judy Racine will be taking over for Ruthann while she is on maternity.  Ruthann will coordinate a handoff with Judy in August and make sure she’s ready for September for membership renewal.

Road/Atrium/Lobby Exhibit (Gayle/All)

Gayle will confirm the date that we need to submit pictures for the lobby exhibit.


Retreat/Status and Action Item

Jen asked for $220 for goody bags for the attendees.  Ruthann agreed to make a motion to approve the funds; Shelly seconded the motion – approved. Jen will revisit prizes (3) once the goody bags are complete.

New Business

Just cake! We had a nice cake in recognition of Ruthann’s upcoming new arrival.  Congratulations to Ruthann!

Next Board Meeting

The next board meeting will be at the home of Simone Bradford on August 15th at 7pm. 

The meeting was adjourned at 8:45 pm.

Respectfully submitted,
Jennifer Adams in the absence of Becky Brekke, Secretary

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Minutes · Minutes General Board

June 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
June 19, 2019
Held at the home of Shelley Wardrop – Riverside, CA

The meeting was called to order at 6:04 pm by Gayle, with the following members in attendance:  Shelley, Cat, Jennifer, Laura, Simone, Ruthann, and Becky.

Gayle welcomed everyone to the meeting and wanted to start right away as we had a full agenda tonight.

Old Business:

Committee Reports:

Treasurer, Cat

Bank balance reviewed; Cat shared cash available for the Guild’s use and gave out handouts, Income & Expense and check register reports. She had questions about the frequency of our website operation billing and renewals. Jen advised some bills were yearly and others bi-yearly.  Jen said she would email Cat a list of the website related billings and renewal dates.

Cat told us that we have about $200 left for program (speaker) money this year. However, after our July fundraiser sale, she will announce how much we made and add that money to the program fund and we may be able to have enough for yet another speaker.

Fundraising, Laura

Laura said the ‘List of Items’ needed that she put together and announced at last month’s general meeting was a great motivator for members to start making more craft fair items. We need to continue posting on Facebook as interest has grown and people are making the items and posting them.  We still need baby quilts and table runners. The list will be updated again as required.

Craft fairs scheduled are:

July, 2019: Rummage sale ($10)

Oct 12, 2019: Holiday Boutique at Mountain Shadows Community Center from approx 10am-4pm (no charge)

Dec 4, 2019: Kris Kringle at the Ontario Senior Center from 8am-12pm ($15)

Ruthann mentioned that we should keep in mind an event in her neighborhood for April 2020, the last Saturday of the month for their yearly neighborhood garage sales on Wood St (south of downtown Riverside). We could set up tables at her home to sell craft fair items.

Next month for the rummage sale we will be selling fabrics: fat quarters, 1/2 yards, yards, etc. Other leftover items from the Upcycle sale from last year will be used for this event and the holiday boutiques. We will meet on July 13th Jen’s house to package up the fabric and price them. Time to be advised.

Opportunity Quilt, Cat

Cat handed out the Opportunity Quilt Project Timeline sheet to everyone. She asked if we should put forth the extra effort to have the Opportunity Quilt completed by the proposed December 2019 timeline. It was agreed upon that the schedule Cat put together looks do-able. Laura motioned that we go forward with the opportunity quilt to be completed by December 2019 and be raffled off in December 2020. Shelley seconded the motion, and everyone present was in favor.  Motion passed.

Cat will donate the batting; but she still needs backing. $200 was budgeted but the Board can review again if more funds are required.  Once the HSTs are returned to Cat she will make a design wall and start designing the blocks with Pat’s assistance.  There will be several sit and sews scheduled in the coming months to assist in finishing the quilt top.

It was decided that we would not need to purchase a quilt stand at this time.  Members will need to pitch in and show and take the Opportunity Quilt to different guilds, Road to California and sell tickets. Ticket price discussion will be tabled at a later date.

Cat and Gayle explained that another reason for pushing forward on the Opportunity Quilt is that we would like to show the quilt and sell tickets at Road to California 2020. In order to do so, we need to complete the required forms prior to December 1, 2019 (or you forfeit your table) and the guild must volunteer 20 hours (we figured, 10 members for 2 hours) of white glove service each day the quilt is displayed.  Please go to http://road2ca.com/raffle-quilt-s.html for additional information.

Dora Cary Workshop Issue

Cat led the discussion on the Dora Cary mishap where she was scheduled for a lecture and workshop at Mountain Shadows without anyone recalling/realizing there was workshop portion until a couple of weeks prior to the scheduled general meeting date. No one could find any minutes on record that the Board voted to hire Dora for a lecture and workshop. Cat contacted and emailed Dora and fortunately, Dora was very understanding about cancellation of the workshop. We came to the conclusion that this happened in the transition of positions from Cat to Trish and then again from Trish to Shelley.  No blame placed on anyone, the board as a group was at fault. We need to learn from this mistake and move forward and ensure that it doesn’t happen again. 

Jen will continue to work on an Activity Calendar to be added to the website.  Shelley had a couple items/columns she would like added.

Programs

July: Christine will be the Transitional Quilt speaker. She advised that she will need quilt stands and expects her presentation to run about 75 minutes.

August: Natalie Barnes, Aurifil Ambassador will be the featured speaker. Will need to provide Natalie with an estimate of how many people will be attending the August meeting for swag bags and her requisition form for Aurifil. Gayle will see if Natalie can help obtain deeply discounted or free items from Aurifil with appropriate recognition for the retreat. Dora Cary also gave the guild many patterns which are in Pat’s possession for either the retreat or raffle baskets.

September: ‘What was I Thinking Fabric Share’. This will be an interactive event, where members will bring fabric they’re not sure what to do with. They can also share, trade and/or give fabric away.

October: Shelley to reach out to Elizabeth Eastmond to see if she is available to be our featured speaker for the October meeting. If so, the Board will decide on which of the following lectures we’d like her to present: Quilt Abecedary: a Quilting Journey, An Undercover Traditional Modern Art Quilter, Color and Value in Quilts, or The Influence of Technology on Quilting.

It was suggested that Mac McNamara, of ‘The Quilts of Mac McNamara’ should be our speaker at our Birthday June meeting 2020. Check out his website: http://www.macquilts.com/index.html

Christmas Party

It was agreed upon that we should have our Christmas Party this year at the La Sierra branch library in December for $20. We would keep it simply and simply have appetizers and beverages. Becky to book in September.

Sit and Sew

Still looking for Sit and Sew locations, some suggested locations were:

Casa Blanca neighborhood in Riverside (Villegas Center)

La Sierra/Main library in Riverside

City of Ontario library

Moore’s in Temecula

Locations

We are confirmed at the Main Library in Riverside through September 2019.

Chair Updates:

Membership

Ruthann will be taking a leave of absence. Judy will be taking over the position with Ruthann’s guidance for a few months.

Exhibits

At the Chaffey quilt exhibit, three quilts were exhibited from non guild members. Going forward this will not be allowed; only current members may exhibit at an IEMQG event. Laura mentioned the possibility of exhibiting mini quilts in the cases at the Ontario Airport in 2021.

New Business

Per the agenda we were to discuss amending the Bylaw for the ability to charge a guest fee when there is a paid speaker. However in reviewing the Bylaws, it turns out that we do have a Bylaw that covers this: ARTICLE IV: DUES/FEES, Section 2, Fees, Fees may be charged for special classes, presentations and/or events as established by the Executive Board. Going forward we will announce well in advance if a guest fee applies for a particular presentation at the general meeting and on social media.

Next Meeting

Our next meeting will be July 18th at 5:30 pm at the home of Jennifer Adams, VP Communications in Corona, CA 92883.

Meeting adjourned at 8:45 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes General Board

May 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
May 4, 2019

The meeting was called to order at 5:00 pm by Gayle, with the following members in attendance: Shelley, Jennifer, Laura, Ruthann, Pat and Becky.

 Old Business:
Committee Reports:

President – Gayle

Retreat

It was decided that a committee needed to be formed for this year’s retreat. Jen will chair, and committee members will be Gayle, Shelley and Cat. Pat will be available to assist on an as needed basis only. Becky will be the snack coordinator. Need to decide the price per person for snacks – $10, $15 or $20?

We should contact sewing/quilting related companies to solicit for donations for the retreat goodie bags and raffles. We will ask Natalie Barnes if we can buy some product at a discounted price and/or perhaps she can give us some freebies. Jen has a 2 fat quarter basket pattern to include in the goodie bags that quilters can make at the retreat if they wish, maybe even as a group activity.

As of the May general meeting, 16 members are confirmed. Estimate capacity at 22 members. We need to provide a room count and we should be conservative as the room quantity will be included in the contract. We’ll require final payment from members by the September meeting. Gayle will confirm if ironing boards and irons will be available in the work room.

VP Programs – Shelley

June: Dora Cary from Orange Dot Quilts will be the featured presenter for the birthday meeting.

July: Christine will be the Transitional Quilt speaker.

August: Natalie Barnes, Aurifil Ambassador will be the featured speaker. Will need to provide Natalie with an estimate of how many people will be attending the August meeting for her requisition to Aurifil.

September: Elizabeth Eastmond did not put us on her calendar for a workshop on September 19th and now she is unavailable. Need to determine an alternate date for a workshop.

VP Communications – Jennifer

Jen suggested adding a program matrix showing which would track what activities are going on each month, such as speaker, program, workshop, sit and sew, etc. as a quick reference. We would keep it updated and post on the website.

Also discussed our current social media content and how to have members be more involved.  Kelley did a great job reaching out to members who weren’t on the guild’s page on Facebook and helped facilitate getting them to join our page.

Fundraising / Raffles / Exhibits – Laura

A fundraising committee is required immediately. Laura provided a list of priority action items:

an itemized list/inventory of what has already been donated and to determine how more items will be needed; a pricing list; sign-up sheet for members to work the craft fair; sit and sew dates dedicated to making craft fair items; and fabric to be cut and made into kits. Jen volunteered her home for a sit and sew.

Discussed and clarified that at this time, we will do a one day; one event only.  Some events/venues that were mentioned: Redlands Market Night, Birches, The Village Venture, Pomona Fairgrounds (car and home shows), Festival of Trees in Riverside. Laura suggested registering as a vendor on www.fairsandfestivals.net for access to local craft fairs (event details, contact info, website, application, etc). The fee is $35 for one year to join.

The best option, however, is to participate in a local rummage sale in July.  The fee is reasonable for a table to sell our craft fair items. We will meet on June 15th at Laura’s home to package up the sale items.

Chaffey Museum of Art – We have approximately 31 quilts for the exhibit, ‘Splashes of Color and Space’ running from May 23 – July 20, 2019.  No size restrictions but quilts are required to have a standard four-inch sleeve. There is still time to submit a quilt to the museum on May 18th and 19th.

For the Road to California Atrium Exhibit, the quilts need to be a minimum of 72” long x a maximum 100” wide. The quilts will also require a standard four-inch sleeve.

Block Lotto

Discussed the progress of block lotto for the year thus far.

Membership – No new business

Secretary – No new business

Charity – No new business

Welcome/Refreshments – No new business

New Business:

Lead Cards

Gayle is working on obtaining 4×6 lead cards for the guild. The cards will have a photo of a modern quilt or two, IEMQG logo and our mission statement on the front, and on the back will contain website info, etc. The front will be glossy and the back will be matte so that it can be written on easily. Mike will design the cards and Jen will request quotes for printing of the cards.

Opportunity Quilt

Cat has found a pattern that she will modify for the Opportunity Quilt and present to us at a later date. It was discussed that we could schedule Sit and Sew solely dedicated to sew blocks. In this way it would be a controlled environment where Cat will provide specific instructions and fabrics. It was also mentioned to have a dedicated person to square up the blocks for uniformity. Cat will longarm the quilt at no cost to the guild.

Sit and Sew Location Options:

  • Shelley will contact Cotton Gin/Redlands Sewing Center.
  • Jen will contact Quilter’s Cocoon in Riverside.
  • Gayle will contact her local police department to see if their conference room is available.

Bylaws:

It was brought up that should look into changing the bylaw concerning guest fees. Specifically, Section 1, “Visitors may attend one meeting, free of charge. Any meetings thereafter, $5 will be charged.” If the visitor’s first meeting is one in which there is a paid speaker, then a $5 fee shall apply. We will need to have a formal motion or discuss further at our next meeting.

Next Meeting

The next meeting will be June 18th at 6 pm at Shelley’s home.

The meeting was adjourned at 6:40 pm.

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes General Board

April 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
April 17, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:10 pm by Gayle, with the following members in attendance: Cat, Shelley, Laura, Simone and Becky.

Old Business:

Committee Reports:

President – Gayle
Retreat
Gayle confirmed that the Vina De Lestonnac Convent (aka the Nunnery) in Temecula is available Monday through Wednesday, November 11-13th for the guild’s second annual retreat. In order to formerly reserve the Nunnery, a $250 deposit is required, when the paperwork is submitted by Gayle. Note, final payment isn’t due until the day we check in. Ten days before the retreat, they require a final head count. Information obtained is as follows: 15 members is the minimum required to have the dedicated work room. Although, the maximum number of members the room can hold is 25, 20 would most comfortable. Check-in is 10 am on Monday and room check out is 11 am but we still have the workroom until 2 pm. There are 12 bedrooms available, with pricing as follows: Triple Occupancy $226/person; Double Occupancy $276/person; Single Occupancy $376/person; Day Commuter $33/day. If there are any dietary restrictions, they will do their best to accommodate you. Sign-ups will be available at the May meeting. In order for members to reserve their spot, they need to provide a $100 deposit at time of sign-up. Remainder of payment due at August meeting. Discussed an upcharge for Jen to create cute retreat favors – $10/person?? Jen – please let us know if you’d be willing to do this again and if $10/person is sufficient. Also, discussed briefly future retreat locations in Big Bear and Fallbrook.

Meeting Location
Consensus at the April general meeting was that everyone liked the room at the Main/Mission Inn library. Parking is an issue, but not enough to deter attendance it was determined. We do have to set up and put away chairs at ever meeting, but as a guild we are used to it and everyone has no problem pitching in to help. Last month the library did not charge us the $20 room fee as we did not use the kitchen. We will look into finding out if we can use the room without a fee going forward. We discussed if we should stay in Grand Terrace for the summer months of June, July and August, or stay at the Main/Mission Inn library, and how we felt the change of locations could affect guild attendance. Other suggestions were for Simone to check into the Janet Goeske Center again and for Shelley to look into facilities provided by Riverside Park & Recreation. After our discussions, Laura made a motion to have all general meetings going forward at the Main/Mission Inn library, and thus officially changing the meeting location from Grand Terrace to Riverside. Cat seconded the motion. Becky will reserve the room for as far out as allowable. Shelley, told us that as a token of the Guild’s appreciation to the library, perhaps members could donate quilting related books at the end of the year. Something we should look into further and announce at a future meeting.

Road to California
Gayle proudly announced that the Guild won one of the $500 prize money for guild attendance!! She will inform members of this exciting news at the May meeting.

VP Programs – Shelley
Kim will be presenting “Community and Creativity, a History of Women and Quilting”. A projector and computer is needed for Kim’s presentation for the May meeting, which Laura will bring. Dora Cary from Orange Dot Quilts will be the featured presenter for the June birthday meeting. And Christine will be the Transitional Quilter for July.

Gayle brought up the possibility of having Natalie Barnes, who is a new brand ambassador for Aurafil, to present a free lecture and trunk show, for our August meeting.

Cat noted that Sarah Goer (one of the standouts at SCCQG’s Meet the Teachers event) will be at the Hi Desert Quilt Guild in Ridgecrest, CA, on March 5th and 6th, 2020. We were thinking to possibly have her be our March presenter on March 7th with a workshop on the 8th? Or combine both in one day?

Tentative Member University presenters:
Improv square pieces/emotions – Laura
Paper piecing – Simone
6 minute circle – Cat
Shelley will ask Lynn Hannah to provide a demonstration of her choice.

Treasurer – Cat
Cat discussed the bank balance and confirmed reconciliation of the account. Cat confirmed the MQG dues have been paid. Discussed breaking out the fundraising lines on the cash flow report to have a better idea of how much each fundraising activity is bringing in. Currently, Cat has been placing comments in the line items to describe the income source, but having a line item for each fundraiser activity might be a better solution.

Fundraising / Raffles / Exhibits – Laura
Laura will bring an opportunity basket and new fabric kits to the May meeting. She will also have a table set up to collect boutique fundraiser items. Worthy items will be shown during the Show and Share portion of the meeting. She is also bringing more donated fabric for a flash sale.

Chaffey Museum of Art – Modern quilts will be collected at the May meeting. Laura will have the forms required to accompany the quilts being collected available at the meeting. The exhibit, ‘Splashes of Color and Space’ runs from May 23 – July 20, 2019. 40-50 of any size quilts will be needed. In addition, there will be pedestals available to display, other modern objects. Simone agreed to exhibit her chair she shared with the guild last year.

Debby Winter from Road to California, contacted Laura about featuring guild member quilts in the breeze way for R2CA next year, 2020. Laura immediately said yes. We don’t have many details, but have determined the quilt size needs to be a twin or larger and of course, modern. Further details to follow in the coming months.

Membership – Ruthann (via email correspondence)
Ruthann confirmed that the membership roster in Google drive is current and matches the roster in the MQG website. 39 members paid their dues for 2019. There were 12 members from 2018 who did not renew. Ruthann will create and send a survey to the non returning members for their feedback for not signing up this year.

VP Communications – No new business
Secretary – No new business
Block Lotto – No new business
Charity – No new business
Welcome/Refreshments – No new business

New Business:
SCCQG – Meet the Teachers
The group who attended the Meet the Teachers event on April 12th, shared that the following teachers were standouts:
The Quilts of Mac McNamara (New Hampshire), http://www.macquilts.com/index.html

Elizabeth Eastmond, Occasional Piece Quilt (OP Quilt), https://opquilt.com/

Colleen Grainger, Sew Little Time Quilting, http://www.sewlittletimequilting.com/index.php

Laura made a motion to hire Elizabeth Eastmond to present at our October 5th general meeting with a workshop to follow on October 19th and Shelley seconded the motion.

Lead Cards
Gayle is working on 4×6 lead cards for the guild. The cards will have a photo of a modern quilt or two (most likely photos will be Simone’s quilts), logo on the front, and on the back will contain website info, etc. The front will be glossy and the back will not be glossy so that it can be written on easily. Mike will design the cards.

Opportunity Quilt
Cat told us that she has found a pattern for the Opportunity Quilt. It will be a queen size quilt using Kaffe Fassett fabric, 2” HST squares, and no borders. She is counting on Pat to assist with color placement and the color gradient. It was discussed that we could schedule Sit and Sew solely dedicated to sew blocks. In this way it would be a controlled environment where Cat will provide specific instructions and fabrics. It was also mentioned to have a dedicated person to square up the blocks for uniformity. Laura brought up pricing of the opportunity quilt tickets. Asked us to suggest a couple pricing scenarios of $2/ticket or 12 for $10 or $5/ticket or 3 for $10. Due to the amount of money we hope to raise, we are leaning towards $5/ticket or 3 for $10. This was not voted on and will be discussed more at a later date. Gayle, found pricing for a stand for $105 if we choose to purchase one or two for the quilt. No timeline has been established as this is still a work in progress.

Christmas Party / Sit and Sew Locations
Becky will inquire to her HOA regarding availability, pricing and requirements to rent a room for the Christmas party and possibly sit and sews.

Gayle will contact her local police department to obtain information to use their conference room for a Sit and Sew. Possibly May 19th and/or June 9th?

We will also be inquiring if we can reserve the Main/Mission Inn library room all day for a Sit and Sew. We would need to confirm if there would be enough circuits for sewing machines and irons.

Next Meetings
For the month of May, we are combining the general and board meetings in one day: General Meeting at 2pm-4pm and the Board Meeting will follow afterwards at Shelley’s home.

The meeting was adjourned at 8:30 pm.

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes General Board

March 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
March 2, 2019
La Sierra Library – 4600 La Sierra Avenue, Riverside 92505

 

The meeting was called to order at 12:34 pm by Gayle, with the following members in attendance: Gayle, Laura, Jen, Pat, Simone, and Cat

Old Business – Committee Reports:

Treasurer – Cat

MQG National dues have not been paid yet. Cat will pay the dues this afternoon for the 45-member threshold at a rate of approximately $660 (previously authorized for payment by the Executive Board). The Board reviewed outstanding members for 2019 payment.

Bank balance reviewed; Cat shared cash available for the Guild’s use.

VP Programs – Board (Trish not present)

Gayle shared that the Hive is no longer offering an overnight option; day retreat events only. We are going to still looking for a location for our next retreat. More discussion to take place at the April Board meeting.

Trish is leaving and Gayle discussed possibilities for a replacement. We are planned out for events through October. We discussed the possibility of inviting Aurafil to a future meeting. Linda Rasmussen will be coming in April for our Board Game Challenge. May is Kim is doing a Spotlight Quilter presentation.  June is the birthday event with Dora Kari. Christine Sharp is confirmed for July for Transition Quilter. The Guild will do a Membership Trunk Show in August featuring old and new. September will be another guild challenge; details to be finalized at a future board meeting and announce to the Guild in May. The group discussed the gift card for Linda’s work this past year.  We will be providing her with a card that Jen will put together as her involvement warranted a more personalized touch and she will be receiving a gift card also.

Cat offered to help manage the VP of Programs duties until a replacement is finalized.  She will reach out to Dora Kari of Orange Dot to solidify her contract and participation for our birthday celebration meeting in June.

VP Communications – No new business

Secretary – No new business; Becky on vacation and Jennifer supporting in her absence

Fundraising / Exhibits – Laura

Donations – We received a very generous fabric donation to the Guild by Jan Rosenthal from Apple Valley. This fabric will be used for charity and fundraising items. The fabric donation was sorted into kits. Some of the fabric is more floral and traditional in nature. Laura provided a preview of the kits she’s put together with the massive amount of supplies she has received.  Kits have been numbered and will be distributed and tracked to members that wish to make items for the fundraiser efforts. This was just a small look at what was donated; storage is divided between Gayle and Laura at approximately 12 boxes in total.

Hardware – Dog leash swivel clips have been purchased by the Guild and will be provided to members that are interested in making items.  The items given out will be tracked and logged to keep track of the disbursements to the membership and make sure items are returned in advance of the sale event.

Upland Library Event – Laura has cards/pins to mark items donated for the upcoming Upland Library. This Sunday afternoon at 2pm Laura will be going along with Pat and Gayle to put the quilts up in the library. Tuesday, March 5th at 6pm Laura will be doing the talk about Visionary Women in the Brodie Room. There will be about a dozen quilts on display.  Quilts will need to be removed on April 3rd from the Library and returned to members on April 6th.

Chaffey Exhibit – Gayle mentioned keeping track of the quilts received for the Upland Library event to see if we can use any for the Chaffey exhibit.  The room is 15,000 linear inches; we are hoping to get enough quilts to fill the space.

New Business:

April EB Meeting – The Board discussed the April meeting date/time; the group confirmed the next Board meeting for Wednesday, April 17th 6:00pm at JoAnn Fabric & Crafts in Ontario.  We will meet prior for dinner at a nearby location

SCCQG – Gayle discussed the meet the teacher event with SCCQG April 13th from 9am-2pm in Carson. Gayle will carpool and we all agreed that a group will attend to review possible speakers for future presentations.

April Board Meeting Agenda Items:

Review of Duties – All (Jen to bring hand-outs for everyone)

Chaffey Art Museum Call for Quilts – Laura

April General Meeting Agenda:

Challenge with Linda to Curate – Jessica will coordinate and oversee the arrangement of the quilts

The meeting was adjourned at 1:20 pm.

Respectfully submitted,
Jennifer Adams, in absence of Becky Brekke, Secretary

 

Minutes · Minutes General Board

February 2019 Board Meeting Minutes

IEMQG Board Meeting Agenda
February 2, 2019
Mountain Shadows Community Clubhouse
4040 Piedmont Drive, Highland, CA 92346

 

The meeting was called to order at 11:55am by Gayle, with the following members in attendance: Tricia, Jennifer, Cat, Laura, Pat, Ruthann, Kelley, Jessica, Rachel, Alisa and Becky.

 

Old Business –
Committee Reports:

Treasurer – Cat

Cat discussed the bank balance and went over both future revenue and expected expenses for the coming year.  Cat confirmed the audit is complete and she will present the audit report at the March meeting. In addition, the budget presentation will also occur at the March meeting.  We also discussed that the Treasurer records from June 2016 thru Dec 2018 that are in binder separate from Cat’s ‘working’ one.  We did touch on establishing a retention policy as far as how much and how long we keep hard copies or convert to digital ones.

As Cat will be the Chair for the Opportunity Quilt, we discussed this next. It was determined that we will need a committed committee to take the quilt around to be shown at various locations.  We decided that the tickets should feature a photo of the quilt and we should also purchase 4×6 postcards with a photo of the quilt to pass along. We need to utilize social media by posting quilt photos on the website, Facebook and Instagram. It was determined that we will need a heavy duty frame for displaying the quilt.  We debated on whether we should count on donation of batting and fabric material or include those items in our budget. We agreed that the quilt needs to be at least queen size. We all need to bring our ideas on the pattern to Cat and it goes without saying that the quilt must be modern and appeal to as many people as possible. It was suggested that we contact designers to see if they want to donate fabrics. We thought it would be a good idea to contact past program speakers such as Natalie Barnes, Colourwerx, Orange Dot, etc.  Due to the massive undertaking of producing an Opportunity Quilt, it was agree upon that this would be a project for next year, 2020.  A budget for the outlay fabric, backing, batting, and frame as a minimum need to be included in the budget. Cat reminded us that the Guild buys the fabric upfront. It was estimated expenses would be about $500. Jessica moved to allot $500 for the opportunity 2020 budget. Trish seconded the motion. Motion passed.

VP Programs – Tricia

Tricia discussed retreat options, such as the Campbell House and Big Bear Craft Cottage. Jessica offered to assist Trish as she has a lot of experience in organizing retreats.

Unfortunately, the Nunnery in Temecula will not be an option this year as there are no weekends available. Gayle asked Tricia to call and ask what year would they have a weekend available for us?

Our fallback can be The Hive, but if we decide to book this location again, we really need to do so very soon.  Last year we booked in April and at that time they only had 2 weekends left open in October. This year, we will also open the retreat to day quilters only, in addition to regular overnight attendees. Plan is to book a location sometime in March.

March – Transitional Speaker

Alison will be the Transitional Speaker. Trish to follow-up with her to confirm the length of her presentation – probably 45 minutes would be sufficient.

April – Board game challenge

Gayle announced that members can opt out of their quilt to be curated. Curated quilts will have number assigned and the non-curated quilts will not. Jessica will help put up the quilts. She has also been asked to form a quilt hanger committee that she will chair for this specific event.

Trish will contact Linda Rasmussen to confirm she will be available in April to curate the Board Game Challenge. As this will be the third time Linda has curated our challenges at no charge, the board would like to show our appreciation by including an Amazon gift card with her Thank You card (to be sent by Becky). Trish motion that Cat purchase a $100 gift card for Linda. Jen seconded the motion. Motion passed.

VP Communications – No new business

Secretary – No new business

Fundraising / Exhibits – Laura / Jessica

As we have proposed that we want to donate a percentage of our fundraising revenue, we still have yet to determine which organization to donate it to. Some suggestions were Ruth House, Youth Hope, or the other charities we have committed to donate quilts to this year. We all thought that it was a great idea to have someone from each organization come and talk to the guild and give a presentation on what they do in anticipation of our boutique sales and to encourage donations.  As nothing has been scheduled for October, and it is prior to boutique season, we have tentatively scheduled this program for that month. We thought a good name for the program would be ‘Showcase of Charity Partners’.

Upland Library – Laura will be presenting, ‘Visionary Women: Resolving Life’s Issues and Story Quilt’ on March 5 from 6pm -7:15 pm. The presentation will delve into the concept of chapters of quilting; chapters of life.  Laura presentation will also include a slide show and she welcomes our members stories and their quilts based on the same.  Quilts will be hung and modern and large quilts are preferred.  Laura will inquire with her contact at the library regarding advertising for this event.

Chaffey Art Museum – Laura has applications for the exhibit running from May 23 – July 20 at the March general meeting.

Charity – Rachel

Rachel needs more IEMQG quilt labels from Spoonflower. Laura has the purchase form from the last time they were ordered and will send to Cat. Cat will order 2 yards per Rachel’s request. Members may be able to buy a label for $1.00 for personal use. However, if a member is donating a quilt, the label will be provided free of charge.

Membership – Ruthann

There are 19 members who still need to pay for their membership due for this year. In April, they will be removed from the roster if they still have not paid.

Raffle – Alisa

Alisa only has 5 months worth of fat quarters left for raffles. It was suggested that Cat purchase another box of fat quarters. Laura motioned to use $125 from the supplies account to purchase a box of fat quarters for the raffles. Pat seconded the motion.  Motion passed.

Social Media – Kelley

Kelley asked that we send any and all ideas to her regarding announcements, memes, topics, etc. to be posted on our social media platforms.

Welcome/Refreshments – No new business

Block Lotto – No new business

New Business – 

 Template Forms

The need to create templates forms for advertising, quilt exhibits, opportunity exhibits, etc. was brought up. We will work as a group to create these types of forms. We may already have these type of templates on the Google Drive and this will need to be confirmed.

Marketing Material

We discussed the need for new marketing material to hand out for more exposure in the community.  We thought that flyers, bookmark type (4/page) and 4×6 postcard type would be most economical. should be printed out to hand out for more exposure. Alisa has a friend who is a graphic designer that she thinks may be willing to help us design the flyers and postcards.  If she can do this, she will need our logo and should email Alisa the flier bookmarks. It was decided not to include any addresses, instead include information directing them to our website and FB/IG sites.

 

The next meeting will be on March 2, (prior to the general meeting) at the La Sierra Library, 4600 La Sierra Avenue, Riverside, CA 92505 from 12:30pm to 1:30pm.

The March board and general meeting agendas are as follows:

Executive Board Meeting

12:30-12:35pm Welcome
12:35-12:40 pm Treasurer: Annual MQG fees paid?

Bank balance report

12:40-12:55pm Retreat 2019 – Review of Locations & Discussion
12:55-1:10pm Fundraising

Chaffey Exhibit

1:10-12:25pm Programs – Review of Calendar/Upcoming Events

Linda Rasmussen for April

Women’s History Presentation for May

Birthday Speaker for June

1:25-1:30 pm New Business –

Agenda items needed for Apr meetings?

1:30   Set next meeting date – Adjournment

General Meeting

2:00-2:05pm Welcome
2:05-2:15pm Ice Breaker
2:15-2:35pm Guild Business:

Present budget to membership for final approval

Announce that financial audit is completed

April Game Challenge Quilt

Fundraising, Upland Library, Chaffey Museum Exhibit

Any other Board or Chairperson announcements

2:35-2:50pm Break – Visit & Snacks
2:50-3:35pm Alison Cutler – Transitional Quilter
3:35-3:40pm Block Lotto Drawing

Raffles

3:40-3:55pm Show & Share
3:55-4:00pm Announcements & Adjournment

The meeting was adjourned at 1:00 pm.

Respectfully submitted,
Becky Brekke, Secretary