Minutes · Minutes General Board

December 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
Via Conference Call
December 4, 2019

The following members were on conference call: Gayle, Jennifer, and Becky.

The 2020 Retreat at Vina de Lestonnac in Temecula will be November 9-11 (Mon – Wed). In order to secure this date, we need to send in our deposit this month. Jennifer motioned for Gayle to send a check for the deposit amount for the retreat; Becky seconded the motion. Motion passed. We will again have 10 rooms available (2 single rooms, 2 double rooms, and 6 triple rooms). Open registration will begin at the February meeting. The 2020 retreat fee rates will be as follows:

$241 – 3 person occupancy

$291 – 2 person occupancy

$391 – 1 person occupancy

Further details will be discussed at the February meeting.

Old Business

Committee Reports:

Treasurer, Gayle for Cat

Gayle confirmed reconciliation of the bank account. Gayle proposed that we open a savings account in addition to our checking account at Chase Bank. We will put the proceeds of deposits for the retreat in the savings account so that the checking account balance is not skewed. Jennifer motioned to establish a savings account to move over retreat funds; Becky seconded the motion; motion passed. We will need to change signers on the bank account to reflect the new treasurer, Candy and Co-VP Programs, Becky. Jennifer motioned to adjust signers on the checking account and soon to be savings account; Gayle seconded the motion. Motion passed.

Programs, Becky

December: Christmas Party

Prize for the Big Box game will be a $25 Quilter’s Cocoon gift card. We will also have 2 drawings for 2 sets of modern fat quarters.

January: Latifah Saafir; Becky will try to see if the Main Library community room is available on January 4th. If so, she will contact Latifah asap to advise of location change.

February: Simone Bradford, Color Theory.  Currently 27 color wheels are on back order per Cat’s last correspondence with Gayle. Gayle to send Becky a copy of the receipt for her follow up.

Opportunity Quilt, All

Jennifer motioned for Cat to start piecing the Opportunity Quilt as per her final picture emailed to Gayle last month; Becky seconded. Motion passed. The current plan is to unveil the opportunity quilt at the February meeting and sell tickets from February 2020 until February 2021. We have also planned to reserve a spot at Road to California in January 2021 as the grand finale and final push of ticket sales. Simone received another vendor quote for ticket printing; Gayle to check with her on status as we need tickets by March at the latest. The Guild will be encouraging members to buy tickets for themselves and/or to sell to family and friends. At this point, the only locations to take the Opportunity Quilt to for ticket sales is a meeting at the Coachella Valley Quilt Guild (date to be determined) and Road to California (January 2021). As we are in need of a chairperson(s) for the Opportunity Quilt in order to track ticket sales, it was suggested perhaps that Candy and Judy might be willing to co-chair.

Locations, Gayle

As the community room at the Main Library is a better fit for the guild’s meetings, Gayle suggested that we going forward that we should return to the Main Library. We would use Casa Blanca as a back-up when needed.

Fundraising, Gayle

Kris Kringle Craft Fair brought in funds of $220.

Officer 2020 Transitions Recap/Review

We are all set for 2020 with our new board members. Gayle has been in contact with Candy regarding treasurer duties; Jennifer has trained Elizabeth on the website and social media platforms; Becky has provided Jennifer with notes on who to contact in order to schedule general and board meetings.

New Business

April 2020 Challenge will be mini quilts with a maximum size of 24” x 24”. Several ideas were presented: Crayola crayon (pick 2), magazine page inspiration, fabric line, colors of the rainbow, and modern pattern inspiration. Jennifer suggested that we look at modern patterns on the MQG website for ideas, if we decided to go with the modern pattern inspiration. As we need to announce the challenge at the January meeting, we may want to meet briefly at the Christmas party and make a final decision.

Next Board Meeting

The next board meeting will be January 14, 2019 at JoAnn Fabrics in Ontario at 6 pm. 

Meeting adjourned at 5:45 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes General Board

November 2019 Board Meeting Minutes

The following members were on the email correspondence: Gayle, Jennifer, Judy, Laura, Pat, Simone. Rachel, Kelley, and Becky.

The Retreat at Vina de Lestonnac in Temecula was a huge success! The work room, accommodations and food exceeded the guild’s expectations. We took the liberty to secure the same dates/time frame for next year.

Old Business

Committee Reports:

Treasurer, Gayle for Cat

Cat turned over the treasurer info to Gayle this month and it was all in great shape so we’ll only needed to maintain our current activity until Candy takes over in January. At the December board meeting, we’ll have a good picture of finances moving forward now that the retreat money has been disbursed and after the Kris Kringle craft fair on December 4th.

Fundraising, Gayle/Laura

We had an impromptu fabric sale at the retreat (fabric donated by former member Aimee French). We collected $234 and expecting $50 more that Evie needs to pay. 

Kris Kringle Craft Fair, Ontario – Scheduled for Wednesday, December 4th. Gayle, Laura and Pat will work this event.

Programs, All

December: Christmas Party

Christmas Party, Simone

Christmas party will be Saturday, December 7th from 2-4, at the Casa Blanca library. Board members to help with set up starting at 12:30 pm and tear down immediately following the meeting. Simone attached the holiday party flyer, sweet & savory food sign-ups, and IEMQG Board supplies sign-ups. Judy will send out a reminder email to those that signed up to bring either sweet or savory appetizers.

Activities for the party include the eating all our seriously yummy appetizers, Big Box of Questions Game & Notions gifts exchange. Notions should be wrapped and cost no more than $10. For the Big Box of Questions game it would be good to put a gift card from Quilter’s Cocoon inside the last box to unwrap. Do you have a recommendation for the amount? Gayle suggested modern fat quarters (we have a couple of bundles that were donated by Aimee) and a gift card from Quilter’s Cocoon? Jen suggested that the prize should be just a bundle of fat quarters which are super modern and valued around $90 so it’s roughly the same as a $75-$100 gift card and a very nice prize (and free for the Guild). Judy suggested if the inner box can hold fat quarters, then maybe $50 for the gift card with FQs? Or $100 without them? This will be a topic of discussion at the December board meeting and a final decision will be made at that time.

Membership, Judy

For the coming year, we have one new member (Patti Reyes) and 14 renewing members that have paid dues for 2020. The 2019 membership forms were scanned into the shared drive and then shred.

Raffles, All

It was decided that no raffles or boutique items will be offered at the Christmas party.

Meeting Locations, Becky

We have room reservations at the Casa Blanca library for December and January. Due to a room conflict with Casa Blanca for our February meeting, the meeting will be held at the Main Library. The Activity Log has been updated to reflect the change.

Next Board Meeting

The next board meeting will be December 4, 2019 at JoAnn’s in Ontario at 6 pm. 

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes General Board

October 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
October 22, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:11 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Judy, Laura, Pat and Becky.

Old Business

Committee Reports:

Treasurer, Gayle for Cat

Bank balance will be updated at the next meeting.

Fundraising, Laura

Upcoming Sale/Craft Fair Events:

Mountain Shadows, Highland – We brought in approximately $130 for this event. Good selling items were jar grabbers, traditional bibs, baby quilts and dog scarves. We thought we’d have more sales but probably not an event we would participate in next year.

Kris Kringle Craft Fair, Ontario – Scheduled for Wednesday, December 4th, Gayle, Laura and Pat will work this event.

Opportunity Quilt Discussion, Gayle for Cat

Cat has the quilt blocks on her design wall and Pat helped to design it. They worked on a new arrangement for five hours but they still feel it’s a work in progress. We revisited our aggressive time line of completion by the Christmas party. It was decided that we would like to consider a more reasonable completion time of possibly January or February 2020. One suggestion was to raffle the Opportunity Quilt after Road to California in January 2021. Our initial thoughts of having the Opportunity Quilt done in time for Road in order to display and sell tickets for our raffle quilt, does not seem like it will come to fruition as the only day that may be available is Sunday, which is usually a low attendance day and that we will not have a raffle permit in time. The permit process became more complicated than originally thought.

Ticket update: Simone has gotten two quotes and is waiting for one more. Further discussion tabled until next month.

The Coachella Valley Quilt Guild will be bringing their Opportunity Quilt called “Rio de Flores” (River of Flowers) to our November meeting. And in turn we will plan to take ours to one of their meetings next year.

A possibility for displaying the Opportunity Quilt and selling raffle tickets could be at the Ontario Museum of History and Art for their October festival. Per Leslie Matamoras, booths are free to non-profit groups. We could take advantage of having a booth to sell raffle tickets, promote the Guild, even donate quilts to sell for the Guild. We could focus on donating mini quilts, lap quilts, framed quilts, etc.

Programs, Laura

Programs slate through next year:

November: Membership University

December: Christmas Party

2020 –

January: Latifah Saafir, ‘How Many Ways to Sew a Curve’ Lecture

February: Simone Bradford, Color Theory

March: Laura Greene, Perfect Bindings

April: Mini Quilt Challenge

May: Jennifer Adams, Transitional Quilter

June: Sandra Johnson, ‘How the Heck Do I Quilt This’ Lecture

July: Dark due to the Fourth of July

August: Quilt Vendor Presentation (Wonderfil? The Batty Lady?)

September: Then and Now

October: Wendy Knight

November: Member University

December: Christmas Party

Election Slate:

Gayle, President

Laura & Becky, Co-VP of Programs

Elizabeth, VP of Communication

Candy, Treasurer

Secretary, Jennifer

Laura reached out to St. Marks Church for a potential workshop location. They charge $100 to rent out their room.

The next Sit and Sew will be on Saturday, January 18, 2020 at Quilter’s Cocoon in Riverside.

VP Communications, Jennifer

Election email sent from Survey Monkey. The voting ends on 10/31/19 at 8 pm.

Jennifer trained Elizabeth for two hours on the website operations and duties.

Membership, Judy

Judy passed out both the Membership and Hospitality Chairperson duties, as there were several overlapping tasks. We made changes to both sets of duties and Judy will update them as discussed. Becky will also update the Secretarial duties. Jen to post the new membership forms on the website. 2020 membership forms will be available at the November meeting.  

Hospitality, Pat

Pat needs approximately 11 fat quarters for the name tag raffle for next year.

Raffles, All

We are not in agreement if we need a dedicated raffle chairperson. We are in agreement that we need better table and ticket organization of this position and a dedicated spot at the meeting. For the November meeting Jennifer will man the raffle table. She will also put together a small raffle for a trial run as it was agreed that smaller raffles seem to be more popular than the larger raffle basket. Also discussed was the possibility of foregoing raffles this coming year.

Christmas Party, Jennifer for Simone

Christmas party will be Saturday, December 7th from 2-4, board members to help with set up starting at 12:30 pm and tear down immediately following the meeting.

Pat will purchase the table centerpieces and Judy will assist with providing the tablecloths. Motion to allocate a maximum of $30 for centerpieces by Jennifer, motion seconded by Gayle. Motion passed. Jennifer will provide coffee/tea, cups, and sugar. Becky will provide plates, napkins and forks. Simone will bring the Big Box of Questions Game and run the Notion Exchange (maximum of $10).

We decided on sewing related items would make great decorations for the food table. There will be an announcement for these items at the next meeting.

Southern California Council of Quilt Guilds (SCCQG), Jennifer

Gayle confirmed that Cat paid next year’s SCCQG dues. Unfortunately, dues will be going up next year. The October meeting topic was Mastering Social Media Marketing Strategies. The presenter opened it up for questions at the beginning of the meeting, which turned out to be a mistake as too many questions were asked and not enough time for the lecture topic to be fully explored.

The SCCQG has Road to California challenge called, “Call for Quilts – Challenge 2020:  Honoring Road to California”.  You are challenged to create a quilt that is inspired by this wonderful quilt festival and features a technique that was learned in a Road to California workshop or uses a pattern/book and/or fabric purchased from a vendor at Road to California during the years 1995 – 2019. Exhibit entries are limited to SCCQG members of Member Guilds or Affiliate Members only.

Next meetings:

January 11, 2020 in Norco, hosted by the Inland Empire Quilt Guild.

April 18, 2020, Meet the Teachers, in Carson, hosted by the Flying Geese Quilt Guild

July 18, 2020, Round Table Guild Officers, in TBA, hosted by the Central Coast Quilters

October 10, 2020, Alternate Program Proposals, in TBA, hosted by the Desert Winds Quilt Guild

January 9, 2021, Fundraisers Renovated & Revitalized, in TBA, hosted by Pass Patchers Quilt Guild

July 17, 2021, Transitioning of Quilt Boards, in TBA, hosted by El Camino Quilters Guild

Retreat, Gayle

Final list and room assignments have been submitted. At this time, any new cancellations will not be refunded if no replacement is found.

Meeting Locations, Becky

We have room reservations at the Casa Blanca library for November, December and January.

New Business

2020 Challenge will be color/mini quilt, maximum size of 24” x 24”. Laura to contact Linda Rasmussen to see if she is available to curate again. Guild to provide one fat quarter that will need to be integrated into the mini quilt. Becky to contact local fabric manufacturers to see if they would donate the fat quarters.

Next Board Meeting

The next board meeting will be November 11, 2019 at the Retreat. 

The meeting was adjourned at 7:56 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes General Board

September 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
September 26, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:10 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Simone, Laura, Pat and Becky.

Old Business

Committee Reports:

Treasurer, Cat

Bank Balance Report – Chase statement, check register, income and expense reports were distributed and discussed. Upcoming expenses are SCCQG and website fees due this month. Gayle noted that we might want to consider a larger budget for (general) supplies next year as we’ve almost doubled the budgeted amount for this year. Cat provided the check in advance for the October speaker to Laura as she will not be able to attend.

Rachel and Jessica sent donated quilts to Paradise and they requested to be reimbursed for shipping and related expenses, approximately $30. Laura motioned that they should be reimbursed for the expenses incurred; Jennifer seconded the motion. Motion passed. Becky advised Cat that she will pay the $20 refreshment fee for Casa Blanca library prior to the November and December meeting dates and will send Cat an email confirming the transaction each time. Jennifer was reimbursed for expenses relating to the retreat goodie bags. Jennifer has a couple more treats (sweet) to purchase to complete the bags.

Opportunity Quilt Discussion, Cat

Cat advised that she is slightly behind schedule. However, she will have time to catch up if she works on it at the retreat, and by keeping the quilting simple and sleek, she is confident the quilt will be completed by December 7th, which is the guild’s Christmas party and the Opportunity Quilt kick-off date.

Gayle was unable to get assistance with the ticket printing process from a couple contacts at Nite Owls. We will forge ahead without assistance as the raffle tickets need to be printed in early November or sooner. Simone showed us her raffle ticket mock ups. Currently she is trying to determine the ticket size. She’s guessing that color tickets are not feasible cost-wise. We will keep it simple and stick to black and white. Simone will design the tickets but she still needs to find a company to print them. She has a contact that she has worked with at Staples. Becky will send Simone contact information for Preferred Choice Printing out of Corona as another option. Jennifer will send Simone the link to the shared drive with the IEMQG vectored logo – possibly using it as a background watermark on the raffle tickets.

The question came up of how many tickets should we get printed. We came up with 3,000 tickets as our baseline (500 packets of 6), as ticket prices will be $1/each and $5/6 tickets. Gayle will speak with Leslie from the Ontario Museum to see if we could sell Opportunity Quilt tickets there. If so, we would most likely need to print additional tickets. We also decided to start at ticket # 1000.

We went over the items to be included on the tickets:

Quilt Name: Blurring the Lines

Drawing Date: December 5, 2020

Ticket Price: $1/each and $5/6 tickets

Size: Either “Queen” or Cat will provide actual dimensions

The tab should include space for name, phone number and email if there’s room.

Should state “Do not need to be present to win” and the guilds website address.

Gayle will provide paperwork to the MQG to request an exemption letter to submit when we obtain the required permit from the state of California to sell raffle tickets at Road that will be valid for one year. The cost of the permit is $20. Gayle also mentioned that we need to purchase a quilt stand for displaying the opportunity quilt. Becky motioned to approve buying a new quilt stand for approximately $115; Jennifer seconded the motion. Motion approved.

Fundraising, Laura

Upcoming Sale/Craft Fair Events:

Inventory and pricing at Laura’s home on Sunday, October 6th at 11 am. Currently we have 250 items available for sale. The Christmas items were pulled aside for the Kris Kringle Craft Fair.

Mountain Shadows, Highland – 9 am to 1 pm on October 12th: Laura, Pat and Gayle will work this event. Laura was advised not to overfill the table. There will be a box under the table with items to fill the table as room is available. We’ll have two tables, rectangle and square, a dress form (for purses, etc), and we will be near the railing so we can hang quilts. Laura is planning to have two sections, one for pet related items and the other for baby related items. She is also bringing baskets to display the baby items and dog dishes for the pet items. Gayle will bring a wire rack to display the bibs and a cash box/change. There will be 17 vendors this year (versus 12 last year) and a bake sale. The guild will donate an item for the numerous raffles to be drawn. Admission is free and members will be encouraged to attend at the October meeting.

Kris Kringle Craft Fair, Ontario – Wednesday, December 4th, Gayle, Laura and Pat will work this event. Jen updated the Kris Kringle flyer. Laura will have copies available at the October meeting. Further discussion tabled until the October board meeting.


Upland Library, Laura

Laura asked if we would like to exhibit about 12-14 quilts next March at the Upland Library. However, we would not be agreeable to a providing a lecture/presentation. Laura offered to coordinate the event. We decided to table the discussion until early next year.

Road to California, Atrium Exhibit, Gayle

Gayle informed us that we are about 9 quilts short. We will contact members to see if they can help us out to reach the minimum amount of quilts required. As a reminder, Gayle needs to submit photos of the quilt tops no later than October 15th. Mike will be available at noon at the October meeting and afterwards to take photos. Quilts will be required to have a label and sleeve. The guild will need to purchase clear, heavyweight, 60 gallon contractor bags for the quilts; it is estimated that the bags will hold three quilts. Quilts need to be delivered by January 17, 2020.

Block Lotto, Simone

Simone has agreed to do block lotto again for 2020. It was decided that December will be “dark” and we will start again in January.

Programs, Laura & Becky

October – Elizabeth Eastmond of OPQuilt will be the guest presenter. The lecture will be “An Undercover Traditional Modern Art Quilter”. We will provide two quilt stands, table, podium, and microphone. Becky to follow-up to see if she will need a projector. If so, Laura will bring hers.

Confirmed speakers for 2020:

January 4th: Latifah Saafir

February 1st: Simone Bradford. Simone was given a color wheel in preparation for her presentation. We will have color wheels for everyone in attendance at the meeting.

June 6th: Sandra Johnson

October 3rd: Wendy Knight

Nominations/Election, Gayle

Committee Members: Pat and Lisa

Pat will announce the executive board candidate slate at the October meeting.

Executive Board Candidate Slate:

Gayle Bennett, President

Laura Greene & Becky Brekke, Co-VP of Programs

Candy Scott, Treasurer

Elizabeth Eastmond, VP of Communication

Secretary, OPEN

Membership, Gayle for Judy

The membership form for 2020 was reviewed and no changes are required.

Meeting Locations, Becky

October: Main Library

November: Casa Blanca

December: Casa Blanca

New Business

No new business

Next Board Meeting

The next board meeting will be October 22nd at 6:00 pm at JoAnn in Ontario, CA. 

The meeting was adjourned at 7:50 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes General Board

August 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
August 15, 2019
Simone’s Residence – Riverside, CA

The meeting was called to order at 7:20 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Simone, Judy and Becky.

Old Business

Committee Reports:

Treasurer, Cat

Bank Balance Report – Chase statement distributed along with a check register. 

Fundraising, Gayle for Laura

Upcoming Sale/Craft Fair Events:

In view of the time commitment & resources expended for special events, no further events, craft fairs, exhibits, etc., shall be allowed unless there is final board approval. Jen motioned in agreement; Cat seconded – motion approved.

We reviewed Laura’s email correspondence, which included the inventory of items available for the remaining craft fair events for the year. Laura hoped the guild could make the wine caddies and a few more items for the craft fairs. Laura will be hosting a Pricing Event at her home on October 6th from 11 am to 2 pm. A potluck lunch will be held. She’d like to make an announcement to invite members to help out as well at the September meeting.

As a group, we decided that not all items should be sold at the Mountain Shadows event as we do not want to deplete our supply as we also have the Kris Kringle event in early December. 

Mountain Shadows, Highland – 9 am to 1 pm on October 12th: The sign-up sheet was passed around at the August meeting. However, no one signed up for the 7-9am set up, 9-11am, and 1pm cleanup (only the 2 members signed up for the 11-1pm shift).  Laura will ask for more sign-ups at the September meeting. We need to post the flyer for the Gift Fair at Mountain Shadows on October 12th on social media and the website. We also want to encourage members to spread the flyer via email, texts, or Facebook. Members can repost on social media during the last two weeks of September. We need to get the flyers out to local quilt shops and guilds. Laura will bring plenty of flyers to the September meeting. She would like a list of shops or places we think they need to be advertised at. She will make copies and take them around the IE during September. Once we work through the Mountain Shadows event, we can then focus more heavily on the Kris Kringle event.

Kris Kringle Craft Fair, Ontario – December 4th, per Gayle it might be a good idea to have items $20 and under. Suggested items were pet supplies, bingo accessories, and lap sized quilts. Gayle handed out a pattern for a bingo dobber carrying bag. Jen offered to revamp the Kris Kringle flyer. Laura will pass out a shift sign-up sheet at the October and November meetings.

Opportunity Quilt Discussion, Cat

We are slightly behind schedule. Cat needs to finalize the quilt layout and coordinate piecing of the quilt top. She also needs to make a design wall and finish truing up the HSTs (currently 100 blocks have been trued up). Cat will work exclusively on these items tomorrow and on Sunday, she will reach out to Pat to come over and help with the layout and finalize. We need to solicit help with piecing the quilt top at a Sit and Sew or Sew In. Any place we have this at will need to have plenty of space for the quilt stand. Cat assured us she will be ready to piece next week, no later than 8/25, and that would put us back on track/target.

We discussed the opportunity sale tickets process – focused more on the printing of tickets. We decided we wanted a photo on the tickets, a snippet of the quilt so that you get a flavor of what you’d be buying. We need to coordinate ordering the tickets; Gayle to find out from Debbie W of Nite Owls how they go about it. We confirmed ticket prices will be $1.00/each and $5.00/6 tickets. Simone volunteered to design the tickets! She has a self-imposed deadline of November 1st to have the design completed; to allow for any changes and printing. The holiday party, the table at Road to California (if accepted), Renaissance Fairs, OC/LA county fairs, Upland Festival, Lavender Festival, Ontario Museum and Chaffey were brought up as options of places to sell the tickets. We will come up with list of venues and have the Board vote on it.  As ticket raffle sales will generate a large amount of revenue, Gayle will provide paperwork to the MQG to request an exemption letter to submit when we obtain the required permit from the state of California to sell the raffle tickets that will be valid for one year.  The cost of the permit is $20.

Programs, All

Sept – What Was I Thinking? Cat will be MC’ing this event. She will start out the program with her own ugly fabric. We decided that everyone who participates will have a chance to win a booby prize. Gayle will provide a blog post and we’ll post on social media. Location: Riverside Main Library

October – Elizabeth Eastmond Lecture – Contract Signed? Cost? Location: Riverside Main Library

Nov – Member University (Christine/Slice & Dice, Cat/6 Minute Circle, Simone/Paper Piecing, Laura/TBD. Location: Casa Blanca

Dec – Holiday Party/Sweet and Savory.  Location: Casa Blanca (pending)

Jan – TENTATIVE – Workshop event with Elizabeth Eastmond or Colleen Granger; potential speaker Latifah Saafir suggested. Becky will look into this possibility, but it may be too short of notice.

Feb – Simone Bradford, Color Theory. Cat will see if she can find inexpensive color wheels for Simone’s presentation. If Cat finds them, she will run the cost by the Board for approval.

March – TBD

We are officially without a VP of Programs. We were thinking Elizabeth could help out, and this would be a 2 person position. Jen will reach out to Candy again. Cat is available to help as needed. We need to resurrect Cat’s old program matrix, which would be a great tool for anyone taking over the position.

Charity Report (Gayle for Rachel)

Gayle passed out 7 kits at the August meeting and will pass out the next 7 kits at the September meeting. Cat brought up if we want to buy batting for the charity quilts. Cat will call Quilters Dream to see what is available and the price; and she will also check with EE Schenck to compare prices. The batting would be seconds – significant discount off wholesale pricing but perfectly useable. Becky made a motion to allocate $125 for the batting, Jennifer seconded – motion approved.

Membership, Judy

Judy has taken over Ruthann’s position. She took thorough notes from Ruthann at the August meeting and will have Ruthann look it over and then post her responsibilities on the shared drive.

Retreat – Goodie Bag Status, Jen

Cat mentioned that the EE Schenck website has many items suitable for the goodie bags for the retreat. Jen will coordinate with Cat on items available for purchase, as Cat has access to the website as a wholesaler.

New Business

No new business

Next Board Meeting

The next board meeting will be September 26th at 6:00 pm (location to be advised). 

The meeting was adjourned at 9:00 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes General Board

July 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
July 17, 2019
Jennifer Adams’ Residence – Corona, CA

The meeting was called to order at 06:57 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Path, Ruthann, Shelley and Simone

Old Business

Committee Reports:

Treasurer (Cat)

Bank Balance Report – Chase statement distributed along with a check register. Cat shared that there is still a consistent discrepancy in the balance reflected in the checking account statement and the Income and Expense Report.  The Income and Expense Report will be updated and saved to the Google shared drive. 

Fundraising (Gayle for Laura)

Fundraising: Sale/Craft Fair Events – Nite Owl Sale – July 25th – Gayle has paid the fee for the table, $20.  She will handle processing payments and reimburse the Guild once the sale is complete, less the table fee. Sale is free to enter and will be in Rancho Cucamonga at the Senior Center at Central Park on the corner of Milliken and Baseline. Pat, Cat and Gayle will help staff the booth.  The sale runs from 6-8:30pm.

Mountain Shadows, Highland – October 12th – Gayle said our Guild was invited to participate. Gayle mentioned that she will talk with Laura when she returns as she is worried that we may run out of items (craft/made) to sell with both sales in the 4th quarter. Since a commitment was extended, we will need to divide items that are made to allow participation in both craft sale events.

Kris Kringle Craft Fair, Ontario – December 4th – $15 fee for this event to participate, due in August.  Gayle will handle payment.  This event will be well attended and Gayle shared that the items most desired are pet-related.

Opportunity Quilt Discussion (Cat/All)

Cat shared that there is a benefits specialist, Joel Marcus she met recently at SCCQG. Joel offered to come purchase quilts made by the Guild for distribution through the Hospice locations. He spoke briefly at the SCCQG meeting that she recently attended.

Cat shared the latest timeline with everyone.  We are currently on schedule.  All half quarter blocks have been completed and returned.  Cat will solicit members to hold a small sit-and-sew or two to sew the blocks together. Pat will handle block placement as she has a good eye for design.  The group discussed options for maintaining a consistent ¼” seam through blocks pieced during the sit-and-sews by members.

The Board agreed that we will need to have a table to sell raffle tickets at Road one day during the conference; Saturday is preferred, but the day is determined by Road based on first come, first assigned.  Participating guilds must perform 20 hours white glove service per day each raffle quilt is displayed, Sunday is 10 hours per day.  Minimum shift is two hours. Ultimately our guild will need 10 people to do 2 hours each as we are hoping to get a Saturday slot. Gayle will email Sharon Chaffino about our opportunity quilt and will report back with the final dates for submission of the quilt (photo) and or volunteer hours (depending on the date we are given).

We discussed the opportunity sale tickets process – printing tickets as well as photo cards for the guild. Budget for the materials is $500; currently we are about $200 spent in fabric.  Pat shared that the full budget should be planned.  Ticket prices will be $1.00/each and $5.00/6-tickets.  We will not make the sale of tickets to the Guild membership mandatory, but rather encourage the importance of participation. Cat discussed reaching out to SCCQG about having a booth at one of their meetings this year as well as utilize any online promotion of our charity quilt. Ontario Museum (and Chaffey) and Kawanis Club may be options.

Programs (Shelley/All)

July – Christine Sharp – Riverside Main Library

Aug – Natalie Barnes for Aurifil with Pop-up Shop – Riverside Main Library

Sept – What Was I Thinking? – Riverside Main Library

October – Elizabeth Eastman Lecture – Cost? – Riverside Main Library

Nov – Member University (Christine/Slice & Dice, Cat/6 Minute Circle, Simone/Paper Piecing, Laura/TBD– Location- PENDING Casa Blanca (Jen will call to ask if even a possibility)

Dec – Holiday Party/ Sweet and Savory.  Food sign ups? Location – PENDING Casa Blanca

Jan – TENTATIVE – Workshop event with Elizabeth Eastman or Colleen Granger



Shelley mentioned she will be leaving in August.  We discussed the importance of working through the 2020 calendar to plan out activities/events.  Shelley mentioned we should also plan on doing a ‘fun event’ in January as we did last year with (Colorwerx). 

Westwind Community Center, Riverside Driver just west of Archibald (off 60) $65 fee plus, $20 per hour.  We could offset the cost for the center’s fee through workshop fees.  Shelley mentioned the Janet Goetske Center again as they may still be a viable option for no fee since we are ‘open to the public’. Shelley will try again to each Andre and Jen will help her if she can’t reach him. Last option is Colony High School’s city library location. They have a room that will fit about 12 people.  The room has large tables suitable for cutting, however, it won’t work well for larger groups.  They do not allow food, but the fee is $45 for the day. There is a small area to eat lunch outside for workshops.

Gayle shared that Aurafil/Natalie Barnes’ presentation is not free, fee is $200 plus mileage for the August meeting.  Shelley made a motion to approve the funds, Ruthann seconded the motion. Gayle will finalize the contract and save a copy in the shared drive.  Natalie mentioned that Aurafil will also bring a pop-up shop for the meeting/lecture along with swag bags.  We will be charging $5 for visitors for this event.  Jen will promote the event on social media and the website.

Charity Report (Rachel/Jessica sent to Gayle)

We donated to Paradise after the fires 14 quilts. Calicinto Ranch received 14 quilts from the guild.  We also sent four quilts to Youth Hope.

Home Instead senior’s wheelchair blanket project – we are collecting at the beginning of December.

Membership/Monthly Update (Ruthann)

We are in the realm of half price dues as we are halfway through the year.  Judy Racine will be taking over for Ruthann while she is on maternity.  Ruthann will coordinate a handoff with Judy in August and make sure she’s ready for September for membership renewal.

Road/Atrium/Lobby Exhibit (Gayle/All)

Gayle will confirm the date that we need to submit pictures for the lobby exhibit.

Retreat/Status and Action Item

Jen asked for $220 for goody bags for the attendees.  Ruthann agreed to make a motion to approve the funds; Shelly seconded the motion – approved. Jen will revisit prizes (3) once the goody bags are complete.

New Business

Just cake! We had a nice cake in recognition of Ruthann’s upcoming new arrival.  Congratulations to Ruthann!

Next Board Meeting

The next board meeting will be at the home of Simone Bradford on August 15th at 7pm. 

The meeting was adjourned at 8:45 pm.

Respectfully submitted,
Jennifer Adams in the absence of Becky Brekke, Secretary

test for editing testing again

Minutes · Minutes General Board

June 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
June 19, 2019
Held at the home of Shelley Wardrop – Riverside, CA

The meeting was called to order at 6:04 pm by Gayle, with the following members in attendance:  Shelley, Cat, Jennifer, Laura, Simone, Ruthann, and Becky.

Gayle welcomed everyone to the meeting and wanted to start right away as we had a full agenda tonight.

Old Business:

Committee Reports:

Treasurer, Cat

Bank balance reviewed; Cat shared cash available for the Guild’s use and gave out handouts, Income & Expense and check register reports. She had questions about the frequency of our website operation billing and renewals. Jen advised some bills were yearly and others bi-yearly.  Jen said she would email Cat a list of the website related billings and renewal dates.

Cat told us that we have about $200 left for program (speaker) money this year. However, after our July fundraiser sale, she will announce how much we made and add that money to the program fund and we may be able to have enough for yet another speaker.

Fundraising, Laura

Laura said the ‘List of Items’ needed that she put together and announced at last month’s general meeting was a great motivator for members to start making more craft fair items. We need to continue posting on Facebook as interest has grown and people are making the items and posting them.  We still need baby quilts and table runners. The list will be updated again as required.

Craft fairs scheduled are:

July, 2019: Rummage sale ($10)

Oct 12, 2019: Holiday Boutique at Mountain Shadows Community Center from approx 10am-4pm (no charge)

Dec 4, 2019: Kris Kringle at the Ontario Senior Center from 8am-12pm ($15)

Ruthann mentioned that we should keep in mind an event in her neighborhood for April 2020, the last Saturday of the month for their yearly neighborhood garage sales on Wood St (south of downtown Riverside). We could set up tables at her home to sell craft fair items.

Next month for the rummage sale we will be selling fabrics: fat quarters, 1/2 yards, yards, etc. Other leftover items from the Upcycle sale from last year will be used for this event and the holiday boutiques. We will meet on July 13th Jen’s house to package up the fabric and price them. Time to be advised.

Opportunity Quilt, Cat

Cat handed out the Opportunity Quilt Project Timeline sheet to everyone. She asked if we should put forth the extra effort to have the Opportunity Quilt completed by the proposed December 2019 timeline. It was agreed upon that the schedule Cat put together looks do-able. Laura motioned that we go forward with the opportunity quilt to be completed by December 2019 and be raffled off in December 2020. Shelley seconded the motion, and everyone present was in favor.  Motion passed.

Cat will donate the batting; but she still needs backing. $200 was budgeted but the Board can review again if more funds are required.  Once the HSTs are returned to Cat she will make a design wall and start designing the blocks with Pat’s assistance.  There will be several sit and sews scheduled in the coming months to assist in finishing the quilt top.

It was decided that we would not need to purchase a quilt stand at this time.  Members will need to pitch in and show and take the Opportunity Quilt to different guilds, Road to California and sell tickets. Ticket price discussion will be tabled at a later date.

Cat and Gayle explained that another reason for pushing forward on the Opportunity Quilt is that we would like to show the quilt and sell tickets at Road to California 2020. In order to do so, we need to complete the required forms prior to December 1, 2019 (or you forfeit your table) and the guild must volunteer 20 hours (we figured, 10 members for 2 hours) of white glove service each day the quilt is displayed.  Please go to http://road2ca.com/raffle-quilt-s.html for additional information.

Dora Cary Workshop Issue

Cat led the discussion on the Dora Cary mishap where she was scheduled for a lecture and workshop at Mountain Shadows without anyone recalling/realizing there was workshop portion until a couple of weeks prior to the scheduled general meeting date. No one could find any minutes on record that the Board voted to hire Dora for a lecture and workshop. Cat contacted and emailed Dora and fortunately, Dora was very understanding about cancellation of the workshop. We came to the conclusion that this happened in the transition of positions from Cat to Trish and then again from Trish to Shelley.  No blame placed on anyone, the board as a group was at fault. We need to learn from this mistake and move forward and ensure that it doesn’t happen again. 

Jen will continue to work on an Activity Calendar to be added to the website.  Shelley had a couple items/columns she would like added.


July: Christine will be the Transitional Quilt speaker. She advised that she will need quilt stands and expects her presentation to run about 75 minutes.

August: Natalie Barnes, Aurifil Ambassador will be the featured speaker. Will need to provide Natalie with an estimate of how many people will be attending the August meeting for swag bags and her requisition form for Aurifil. Gayle will see if Natalie can help obtain deeply discounted or free items from Aurifil with appropriate recognition for the retreat. Dora Cary also gave the guild many patterns which are in Pat’s possession for either the retreat or raffle baskets.

September: ‘What was I Thinking Fabric Share’. This will be an interactive event, where members will bring fabric they’re not sure what to do with. They can also share, trade and/or give fabric away.

October: Shelley to reach out to Elizabeth Eastmond to see if she is available to be our featured speaker for the October meeting. If so, the Board will decide on which of the following lectures we’d like her to present: Quilt Abecedary: a Quilting Journey, An Undercover Traditional Modern Art Quilter, Color and Value in Quilts, or The Influence of Technology on Quilting.

It was suggested that Mac McNamara, of ‘The Quilts of Mac McNamara’ should be our speaker at our Birthday June meeting 2020. Check out his website: http://www.macquilts.com/index.html

Christmas Party

It was agreed upon that we should have our Christmas Party this year at the La Sierra branch library in December for $20. We would keep it simply and simply have appetizers and beverages. Becky to book in September.

Sit and Sew

Still looking for Sit and Sew locations, some suggested locations were:

Casa Blanca neighborhood in Riverside (Villegas Center)

La Sierra/Main library in Riverside

City of Ontario library

Moore’s in Temecula


We are confirmed at the Main Library in Riverside through September 2019.

Chair Updates:


Ruthann will be taking a leave of absence. Judy will be taking over the position with Ruthann’s guidance for a few months.


At the Chaffey quilt exhibit, three quilts were exhibited from non guild members. Going forward this will not be allowed; only current members may exhibit at an IEMQG event. Laura mentioned the possibility of exhibiting mini quilts in the cases at the Ontario Airport in 2021.

New Business

Per the agenda we were to discuss amending the Bylaw for the ability to charge a guest fee when there is a paid speaker. However in reviewing the Bylaws, it turns out that we do have a Bylaw that covers this: ARTICLE IV: DUES/FEES, Section 2, Fees, Fees may be charged for special classes, presentations and/or events as established by the Executive Board. Going forward we will announce well in advance if a guest fee applies for a particular presentation at the general meeting and on social media.

Next Meeting

Our next meeting will be July 18th at 5:30 pm at the home of Jennifer Adams, VP Communications in Corona, CA 92883.

Meeting adjourned at 8:45 pm.

Respectfully submitted,

Becky Brekke, Secretary