Minutes · Minutes General Board

October 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
October 22, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:11 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Judy, Laura, Pat and Becky.

Old Business

Committee Reports:

Treasurer, Gayle for Cat

Bank balance will be updated at the next meeting.

Fundraising, Laura

Upcoming Sale/Craft Fair Events:

Mountain Shadows, Highland – We brought in approximately $130 for this event. Good selling items were jar grabbers, traditional bibs, baby quilts and dog scarves. We thought we’d have more sales but probably not an event we would participate in next year.

Kris Kringle Craft Fair, Ontario – Scheduled for Wednesday, December 4th, Gayle, Laura and Pat will work this event.

Opportunity Quilt Discussion, Gayle for Cat

Cat has the quilt blocks on her design wall and Pat helped to design it. They worked on a new arrangement for five hours but they still feel it’s a work in progress. We revisited our aggressive time line of completion by the Christmas party. It was decided that we would like to consider a more reasonable completion time of possibly January or February 2020. One suggestion was to raffle the Opportunity Quilt after Road to California in January 2021. Our initial thoughts of having the Opportunity Quilt done in time for Road in order to display and sell tickets for our raffle quilt, does not seem like it will come to fruition as the only day that may be available is Sunday, which is usually a low attendance day and that we will not have a raffle permit in time. The permit process became more complicated than originally thought.

Ticket update: Simone has gotten two quotes and is waiting for one more. Further discussion tabled until next month.

The Coachella Valley Quilt Guild will be bringing their Opportunity Quilt called “Rio de Flores” (River of Flowers) to our November meeting. And in turn we will plan to take ours to one of their meetings next year.

A possibility for displaying the Opportunity Quilt and selling raffle tickets could be at the Ontario Museum of History and Art for their October festival. Per Leslie Matamoras, booths are free to non-profit groups. We could take advantage of having a booth to sell raffle tickets, promote the Guild, even donate quilts to sell for the Guild. We could focus on donating mini quilts, lap quilts, framed quilts, etc.

Programs, Laura

Programs slate through next year:

November: Membership University

December: Christmas Party

2020 –

January: Latifah Saafir, ‘How Many Ways to Sew a Curve’ Lecture

February: Simone Bradford, Color Theory

March: Laura Greene, Perfect Bindings

April: Mini Quilt Challenge

May: Jennifer Adams, Transitional Quilter

June: Sandra Johnson, ‘How the Heck Do I Quilt This’ Lecture

July: Dark due to the Fourth of July

August: Quilt Vendor Presentation (Wonderfil? The Batty Lady?)

September: Then and Now

October: Wendy Knight

November: Member University

December: Christmas Party

Election Slate:

Gayle, President

Laura & Becky, Co-VP of Programs

Elizabeth, VP of Communication

Candy, Treasurer

Secretary, Jennifer

Laura reached out to St. Marks Church for a potential workshop location. They charge $100 to rent out their room.

The next Sit and Sew will be on Saturday, January 18, 2020 at Quilter’s Cocoon in Riverside.

VP Communications, Jennifer

Election email sent from Survey Monkey. The voting ends on 10/31/19 at 8 pm.

Jennifer trained Elizabeth for two hours on the website operations and duties.

Membership, Judy

Judy passed out both the Membership and Hospitality Chairperson duties, as there were several overlapping tasks. We made changes to both sets of duties and Judy will update them as discussed. Becky will also update the Secretarial duties. Jen to post the new membership forms on the website. 2020 membership forms will be available at the November meeting.  

Hospitality, Pat

Pat needs approximately 11 fat quarters for the name tag raffle for next year.

Raffles, All

We are not in agreement if we need a dedicated raffle chairperson. We are in agreement that we need better table and ticket organization of this position and a dedicated spot at the meeting. For the November meeting Jennifer will man the raffle table. She will also put together a small raffle for a trial run as it was agreed that smaller raffles seem to be more popular than the larger raffle basket. Also discussed was the possibility of foregoing raffles this coming year.

Christmas Party, Jennifer for Simone

Christmas party will be Saturday, December 7th from 2-4, board members to help with set up starting at 12:30 pm and tear down immediately following the meeting.

Pat will purchase the table centerpieces and Judy will assist with providing the tablecloths. Motion to allocate a maximum of $30 for centerpieces by Jennifer, motion seconded by Gayle. Motion passed. Jennifer will provide coffee/tea, cups, and sugar. Becky will provide plates, napkins and forks. Simone will bring the Big Box of Questions Game and run the Notion Exchange (maximum of $10).

We decided on sewing related items would make great decorations for the food table. There will be an announcement for these items at the next meeting.

Southern California Council of Quilt Guilds (SCCQG), Jennifer

Gayle confirmed that Cat paid next year’s SCCQG dues. Unfortunately, dues will be going up next year. The October meeting topic was Mastering Social Media Marketing Strategies. The presenter opened it up for questions at the beginning of the meeting, which turned out to be a mistake as too many questions were asked and not enough time for the lecture topic to be fully explored.

The SCCQG has Road to California challenge called, “Call for Quilts – Challenge 2020:  Honoring Road to California”.  You are challenged to create a quilt that is inspired by this wonderful quilt festival and features a technique that was learned in a Road to California workshop or uses a pattern/book and/or fabric purchased from a vendor at Road to California during the years 1995 – 2019. Exhibit entries are limited to SCCQG members of Member Guilds or Affiliate Members only.

Next meetings:

January 11, 2020 in Norco, hosted by the Inland Empire Quilt Guild.

April 18, 2020, Meet the Teachers, in Carson, hosted by the Flying Geese Quilt Guild

July 18, 2020, Round Table Guild Officers, in TBA, hosted by the Central Coast Quilters

October 10, 2020, Alternate Program Proposals, in TBA, hosted by the Desert Winds Quilt Guild

January 9, 2021, Fundraisers Renovated & Revitalized, in TBA, hosted by Pass Patchers Quilt Guild

July 17, 2021, Transitioning of Quilt Boards, in TBA, hosted by El Camino Quilters Guild

Retreat, Gayle

Final list and room assignments have been submitted. At this time, any new cancellations will not be refunded if no replacement is found.

Meeting Locations, Becky

We have room reservations at the Casa Blanca library for November, December and January.

New Business

2020 Challenge will be color/mini quilt, maximum size of 24” x 24”. Laura to contact Linda Rasmussen to see if she is available to curate again. Guild to provide one fat quarter that will need to be integrated into the mini quilt. Becky to contact local fabric manufacturers to see if they would donate the fat quarters.

Next Board Meeting

The next board meeting will be November 11, 2019 at the Retreat. 

The meeting was adjourned at 7:56 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes General Board

September 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
September 26, 2019
JoAnn Fabrics and Crafts, Ontario, CA 91764

The meeting was called to order at 6:10 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Simone, Laura, Pat and Becky.

Old Business

Committee Reports:

Treasurer, Cat

Bank Balance Report – Chase statement, check register, income and expense reports were distributed and discussed. Upcoming expenses are SCCQG and website fees due this month. Gayle noted that we might want to consider a larger budget for (general) supplies next year as we’ve almost doubled the budgeted amount for this year. Cat provided the check in advance for the October speaker to Laura as she will not be able to attend.

Rachel and Jessica sent donated quilts to Paradise and they requested to be reimbursed for shipping and related expenses, approximately $30. Laura motioned that they should be reimbursed for the expenses incurred; Jennifer seconded the motion. Motion passed. Becky advised Cat that she will pay the $20 refreshment fee for Casa Blanca library prior to the November and December meeting dates and will send Cat an email confirming the transaction each time. Jennifer was reimbursed for expenses relating to the retreat goodie bags. Jennifer has a couple more treats (sweet) to purchase to complete the bags.

Opportunity Quilt Discussion, Cat

Cat advised that she is slightly behind schedule. However, she will have time to catch up if she works on it at the retreat, and by keeping the quilting simple and sleek, she is confident the quilt will be completed by December 7th, which is the guild’s Christmas party and the Opportunity Quilt kick-off date.

Gayle was unable to get assistance with the ticket printing process from a couple contacts at Nite Owls. We will forge ahead without assistance as the raffle tickets need to be printed in early November or sooner. Simone showed us her raffle ticket mock ups. Currently she is trying to determine the ticket size. She’s guessing that color tickets are not feasible cost-wise. We will keep it simple and stick to black and white. Simone will design the tickets but she still needs to find a company to print them. She has a contact that she has worked with at Staples. Becky will send Simone contact information for Preferred Choice Printing out of Corona as another option. Jennifer will send Simone the link to the shared drive with the IEMQG vectored logo – possibly using it as a background watermark on the raffle tickets.

The question came up of how many tickets should we get printed. We came up with 3,000 tickets as our baseline (500 packets of 6), as ticket prices will be $1/each and $5/6 tickets. Gayle will speak with Leslie from the Ontario Museum to see if we could sell Opportunity Quilt tickets there. If so, we would most likely need to print additional tickets. We also decided to start at ticket # 1000.

We went over the items to be included on the tickets:

Quilt Name: Blurring the Lines

Drawing Date: December 5, 2020

Ticket Price: $1/each and $5/6 tickets

Size: Either “Queen” or Cat will provide actual dimensions

The tab should include space for name, phone number and email if there’s room.

Should state “Do not need to be present to win” and the guilds website address.

Gayle will provide paperwork to the MQG to request an exemption letter to submit when we obtain the required permit from the state of California to sell raffle tickets at Road that will be valid for one year. The cost of the permit is $20. Gayle also mentioned that we need to purchase a quilt stand for displaying the opportunity quilt. Becky motioned to approve buying a new quilt stand for approximately $115; Jennifer seconded the motion. Motion approved.

Fundraising, Laura

Upcoming Sale/Craft Fair Events:

Inventory and pricing at Laura’s home on Sunday, October 6th at 11 am. Currently we have 250 items available for sale. The Christmas items were pulled aside for the Kris Kringle Craft Fair.

Mountain Shadows, Highland – 9 am to 1 pm on October 12th: Laura, Pat and Gayle will work this event. Laura was advised not to overfill the table. There will be a box under the table with items to fill the table as room is available. We’ll have two tables, rectangle and square, a dress form (for purses, etc), and we will be near the railing so we can hang quilts. Laura is planning to have two sections, one for pet related items and the other for baby related items. She is also bringing baskets to display the baby items and dog dishes for the pet items. Gayle will bring a wire rack to display the bibs and a cash box/change. There will be 17 vendors this year (versus 12 last year) and a bake sale. The guild will donate an item for the numerous raffles to be drawn. Admission is free and members will be encouraged to attend at the October meeting.

Kris Kringle Craft Fair, Ontario – Wednesday, December 4th, Gayle, Laura and Pat will work this event. Jen updated the Kris Kringle flyer. Laura will have copies available at the October meeting. Further discussion tabled until the October board meeting.

Exhibits:

Upland Library, Laura

Laura asked if we would like to exhibit about 12-14 quilts next March at the Upland Library. However, we would not be agreeable to a providing a lecture/presentation. Laura offered to coordinate the event. We decided to table the discussion until early next year.

Road to California, Atrium Exhibit, Gayle

Gayle informed us that we are about 9 quilts short. We will contact members to see if they can help us out to reach the minimum amount of quilts required. As a reminder, Gayle needs to submit photos of the quilt tops no later than October 15th. Mike will be available at noon at the October meeting and afterwards to take photos. Quilts will be required to have a label and sleeve. The guild will need to purchase clear, heavyweight, 60 gallon contractor bags for the quilts; it is estimated that the bags will hold three quilts. Quilts need to be delivered by January 17, 2020.

Block Lotto, Simone

Simone has agreed to do block lotto again for 2020. It was decided that December will be “dark” and we will start again in January.

Programs, Laura & Becky

October – Elizabeth Eastmond of OPQuilt will be the guest presenter. The lecture will be “An Undercover Traditional Modern Art Quilter”. We will provide two quilt stands, table, podium, and microphone. Becky to follow-up to see if she will need a projector. If so, Laura will bring hers.

Confirmed speakers for 2020:

January 4th: Latifah Saafir

February 1st: Simone Bradford. Simone was given a color wheel in preparation for her presentation. We will have color wheels for everyone in attendance at the meeting.

June 6th: Sandra Johnson

October 3rd: Wendy Knight

Nominations/Election, Gayle

Committee Members: Pat and Lisa

Pat will announce the executive board candidate slate at the October meeting.

Executive Board Candidate Slate:

Gayle Bennett, President

Laura Greene & Becky Brekke, Co-VP of Programs

Candy Scott, Treasurer

Elizabeth Eastmond, VP of Communication

Secretary, OPEN

Membership, Gayle for Judy

The membership form for 2020 was reviewed and no changes are required.

Meeting Locations, Becky

October: Main Library

November: Casa Blanca

December: Casa Blanca

New Business

No new business

Next Board Meeting

The next board meeting will be October 22nd at 6:00 pm at JoAnn in Ontario, CA. 

The meeting was adjourned at 7:50 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes Monthly Meeting

September 2019 General Meeting Minutes

IEMQG General Meeting Minutes
September 7, 2019
Riverside Public Library
3581 Mission Inn Ave, Riverside, CA 92501

The meeting was called to order at 2:02 p.m. by Gayle Bennett, President.

Welcome – Gayle

Gayle gave a warm welcome to start off the September meeting.

Guild Vision 2020

This year is our 3rd year as a guild. The year has been a chaotic due to the continued turnover in Programs. Trish started the year as VP of Programs, and she moved out of state. Shelley volunteered to help out in the interim until we could find a permanent replacement, but then she moved out of the area. As such, it gave the Board the opportunity to put together the remaining programs for the coming year, 2020. We promise that you will not be disappointed with what we have lined up. Stay tuned for more details at the next meeting.

Road to California Atrium Exhibit

A reminder that Mike will be available prior to the October meeting to take photos of your quilt top. If you aren’t able to make the meeting, Gayle will need your pdf photo emailed to her no later than 10/14/19 as all photos are due on 10/15/19. If you plan to submit a quilt, they must be a minimum of 72” long and a maximum of 100” wide, contain a 4” sleeve for hanging, and a label (name, phone number and quilt name). The guild request the quilts be modern so that they can best represent our guild’s modern aesthetic. It’s important to note your quilt does not need to be bound or quilted at this time. The 10/15 requirement is solely for Road to plan the display of our quilts. Quilt drop offs will be the week of January 13th. We will discuss coordination of this at a later meeting.

IEMQG Officer Elections, Jennifer

Before speaking about elections, Jennifer announced she still has Aurifil swag bags from the August meeting. If you missed the meeting and would like one, please see her at the break.

We will be utilizing Survey Monkey again for this year’s elections. You can vote, by clicking on the link from your phone, tablet, or computer. Please be sure to confirm your contact information (email & phone) at the table with Judy. The Secretary position is open; please see the website for job duties (click on the BYLAWS, and you will see that one of the drop downs is Guild Job Descriptions). We also need a Nominating Committee, at least 2 volunteers. The Board would provide guidance and assistance as required. This is a short time commitment; please let us know if you are interested.  Please note, if run unopposed, the President, Gayle; Co VP of Programs, Laura and Becky; Treasurer, Candy; VP of Communications, Jennifer. As this would be Jennifer’s 3rd term (as our guild is small, we have no term limits), she is open to having a partnership in the position or handing it off entirely. Please let any Board member know if you have any interest in any positions.

Committee Reports

Block Lotto, Simone

Simone showed the block lotto submission for Fibo’s Sister. The lucky winner of this month’s block lotto went to Lynn! Simone showed members examples of Tipsy Twofer for the Block Lotto for October / November and the blocks will be collected at the November meeting.  Make as many blocks as you want and for each block you will receive one ticket to be entered in the drawing. Colors to be used are black and white and the background is recommended to be low volume fabric. The block tutorial and template will be located on both the IEMQG website and Simone’s blog.

Charity, Rachel

Rachel thanked everyone for all the charity items donated. She is taking 14 donated quilts to Home Instead Seniors. If anyone is interested, she has quilt tops (Laura donated holiday fabrics for quilt tops) and blocks that need to be made into quilt tops. Please stop by the charity table to pick them up and bring your completed quilt (quilted or not) to next month’s meeting.

Fundraising, Laura

A reminder that we will be at the Holiday Boutique at Mountain Shadows in Highland, on Saturday, Oct 12th, from 9 am – 1 pm. Please stop by to shop our table and get a head start on your holiday shopping.  If you are making dog leashes, Laura has the hardware for your use. Kris Kringle Holiday Fair will be Wednesday, December 4th at the Ontario Senior Center from 8 am – 1pm.  Pat showed us 18 inch square “cat mats” that are easy to make. It’s a great opportunity to try a new patter with the charity fabrics. She swears cats of all kinds love it for their cat naps!

Social and Refreshment Break

Program: What Was I Thinking?!? Fabric Challenge (Interactive Guild Presentation) / Cat, MC

Our members went through their fabric stash and brought in their most challenging and “ugliest” fabrics. Cat started off the fun with her own questionable fabric choice! We had a whopping 17 members participate – they had 2 minutes to do a share and let us know how and why they bought the fabric. Audience members had a chance to provide their ideas on how to revitalize or suggest a new use for the fabric. Fabrics were given a new life, a second chance, while others were given away to new homes. A prize was given for participation. Needless to say this fabric challenge program was a huge success!

Show and Share

8 members shared their latest quilt creations.

Raffles

Winners of the fat quarter and name tag raffles were presented with their prizes. The basket raffle will be drawn at the October meeting.

Sit and Sew

Date has changed. There will be an announcement on the new date & location.

The meeting was adjourned at 4:10 p.m.

Respectfully submitted,

Becky Brekke

Secretary

Minutes · Minutes General Board

August 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
August 15, 2019
Simone’s Residence – Riverside, CA

The meeting was called to order at 7:20 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Simone, Judy and Becky.

Old Business

Committee Reports:

Treasurer, Cat

Bank Balance Report – Chase statement distributed along with a check register. 

Fundraising, Gayle for Laura

Upcoming Sale/Craft Fair Events:

In view of the time commitment & resources expended for special events, no further events, craft fairs, exhibits, etc., shall be allowed unless there is final board approval. Jen motioned in agreement; Cat seconded – motion approved.

We reviewed Laura’s email correspondence, which included the inventory of items available for the remaining craft fair events for the year. Laura hoped the guild could make the wine caddies and a few more items for the craft fairs. Laura will be hosting a Pricing Event at her home on October 6th from 11 am to 2 pm. A potluck lunch will be held. She’d like to make an announcement to invite members to help out as well at the September meeting.

As a group, we decided that not all items should be sold at the Mountain Shadows event as we do not want to deplete our supply as we also have the Kris Kringle event in early December. 

Mountain Shadows, Highland – 9 am to 1 pm on October 12th: The sign-up sheet was passed around at the August meeting. However, no one signed up for the 7-9am set up, 9-11am, and 1pm cleanup (only the 2 members signed up for the 11-1pm shift).  Laura will ask for more sign-ups at the September meeting. We need to post the flyer for the Gift Fair at Mountain Shadows on October 12th on social media and the website. We also want to encourage members to spread the flyer via email, texts, or Facebook. Members can repost on social media during the last two weeks of September. We need to get the flyers out to local quilt shops and guilds. Laura will bring plenty of flyers to the September meeting. She would like a list of shops or places we think they need to be advertised at. She will make copies and take them around the IE during September. Once we work through the Mountain Shadows event, we can then focus more heavily on the Kris Kringle event.

Kris Kringle Craft Fair, Ontario – December 4th, per Gayle it might be a good idea to have items $20 and under. Suggested items were pet supplies, bingo accessories, and lap sized quilts. Gayle handed out a pattern for a bingo dobber carrying bag. Jen offered to revamp the Kris Kringle flyer. Laura will pass out a shift sign-up sheet at the October and November meetings.

Opportunity Quilt Discussion, Cat

We are slightly behind schedule. Cat needs to finalize the quilt layout and coordinate piecing of the quilt top. She also needs to make a design wall and finish truing up the HSTs (currently 100 blocks have been trued up). Cat will work exclusively on these items tomorrow and on Sunday, she will reach out to Pat to come over and help with the layout and finalize. We need to solicit help with piecing the quilt top at a Sit and Sew or Sew In. Any place we have this at will need to have plenty of space for the quilt stand. Cat assured us she will be ready to piece next week, no later than 8/25, and that would put us back on track/target.

We discussed the opportunity sale tickets process – focused more on the printing of tickets. We decided we wanted a photo on the tickets, a snippet of the quilt so that you get a flavor of what you’d be buying. We need to coordinate ordering the tickets; Gayle to find out from Debbie W of Nite Owls how they go about it. We confirmed ticket prices will be $1.00/each and $5.00/6 tickets. Simone volunteered to design the tickets! She has a self-imposed deadline of November 1st to have the design completed; to allow for any changes and printing. The holiday party, the table at Road to California (if accepted), Renaissance Fairs, OC/LA county fairs, Upland Festival, Lavender Festival, Ontario Museum and Chaffey were brought up as options of places to sell the tickets. We will come up with list of venues and have the Board vote on it.  As ticket raffle sales will generate a large amount of revenue, Gayle will provide paperwork to the MQG to request an exemption letter to submit when we obtain the required permit from the state of California to sell the raffle tickets that will be valid for one year.  The cost of the permit is $20.

Programs, All

Sept – What Was I Thinking? Cat will be MC’ing this event. She will start out the program with her own ugly fabric. We decided that everyone who participates will have a chance to win a booby prize. Gayle will provide a blog post and we’ll post on social media. Location: Riverside Main Library

October – Elizabeth Eastmond Lecture – Contract Signed? Cost? Location: Riverside Main Library

Nov – Member University (Christine/Slice & Dice, Cat/6 Minute Circle, Simone/Paper Piecing, Laura/TBD. Location: Casa Blanca

Dec – Holiday Party/Sweet and Savory.  Location: Casa Blanca (pending)

Jan – TENTATIVE – Workshop event with Elizabeth Eastmond or Colleen Granger; potential speaker Latifah Saafir suggested. Becky will look into this possibility, but it may be too short of notice.

Feb – Simone Bradford, Color Theory. Cat will see if she can find inexpensive color wheels for Simone’s presentation. If Cat finds them, she will run the cost by the Board for approval.

March – TBD

We are officially without a VP of Programs. We were thinking Elizabeth could help out, and this would be a 2 person position. Jen will reach out to Candy again. Cat is available to help as needed. We need to resurrect Cat’s old program matrix, which would be a great tool for anyone taking over the position.

Charity Report (Gayle for Rachel)

Gayle passed out 7 kits at the August meeting and will pass out the next 7 kits at the September meeting. Cat brought up if we want to buy batting for the charity quilts. Cat will call Quilters Dream to see what is available and the price; and she will also check with EE Schenck to compare prices. The batting would be seconds – significant discount off wholesale pricing but perfectly useable. Becky made a motion to allocate $125 for the batting, Jennifer seconded – motion approved.

Membership, Judy

Judy has taken over Ruthann’s position. She took thorough notes from Ruthann at the August meeting and will have Ruthann look it over and then post her responsibilities on the shared drive.


Retreat – Goodie Bag Status, Jen

Cat mentioned that the EE Schenck website has many items suitable for the goodie bags for the retreat. Jen will coordinate with Cat on items available for purchase, as Cat has access to the website as a wholesaler.

New Business

No new business

Next Board Meeting

The next board meeting will be September 26th at 6:00 pm (location to be advised). 

The meeting was adjourned at 9:00 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes Monthly Meeting

August 2019 General Meeting Minutes

IEMQG General Meeting Minutes
August 3, 2019
Riverside Public Library
3581 Mission Inn Ave, Riverside, CA 92501

The meeting was called to order at 2:00 p.m. by Gayle Bennett, President.

Welcome – Gayle

Road to California Atrium Exhibit

We have 18 quilts committed to the exhibit, but we will need 44 quilts per the show requirements.  Photo & measurements are required by the October meeting. Mike will be there to photograph them for you; he will be there early and stay late in order to photograph all quilts brought in.  Quilt requirements are as follows: minimum 72” long and a maximum 100” wide, must have a 4” sleeve, a label (quilt name, quilter’s name, date, etc), and modern (this is the Guild’s preference).  The show is looking for a variety of quilt styles and colors that best represent the IEMQG.

We have often heard Linda Rasmussen say that we should enter our quilts in shows as often as possible, along those lines, the Glendale Quilt Guild has a Quilt Show every spring.  Entries are open to the public so you do not to be a member to submit a quilt. A great opportunity to exhibit member’s quilts to show how talented our guild is.

Charity, Gayle for Rachel

Pat, Lisa and Gayle put together charity kits (including backing) for Homestead Seniors. The Bonnie Hunter pattern included in the kit is easy and quick. Gayle timed herself and completed a quilt in 107 minutes. Laura handed out kits during the meeting.

Committee Reports

Programs, Shelley

For the September guild meeting, go through you fabric stash and bring your “ugliest” fabric. We’ll help you decide what to do with it for our featured activity ‘What was I Thinking’ Fabric Share. This will be an interactive event, where members will bring fabric they’re not sure what to do with. They can also share, trade and/or give fabric away.

October 5th: Elizabeth Eastmond of OPQuilt will be the featured speaker.

We are still in need of a VP of Programs, if you are interested in taking over this position, please contact any Board member for additional information.

Fundraising, Laura

The following fundraising events have been scheduled: 

Saturday, Oct 12th, from 9 am – 1 pm (set up is from 7 am – 9 am), Holiday Boutique at Mountain Shadows in Highland. Laura made flyers and handed them out to members to display at local guild meetings, coffee houses, and quilt shops. Laura also updated the list of recommended craft items and provided a wine bottle pattern for this month. We netted about $100 profit from the proceeds of last month’s rummage sale.

Sit and Sew, Jennifer

Jennifer found us a location for future Sit and Sews at the Quilter’s Cocoon in Riverside. Our 3rd quarter Sit and Sew will be on Saturday, September 21st from 10 am – 4 pm. There is no Sit and Sew scheduled in the 4th quarter due to the holiday season. This is a good opportunity to work on charity items or your own projects. We hope to see you there.

Block Lotto, Simone

Simone showed members examples of Fibo’s Sister for the Block Lotto for August/September and the blocks will be collected at the September meeting.  This next block is designed to make four blocks at a time using 16 improv strips. Make as many blocks as you want and for each block you will receive one ticket to be entered in the drawing. Please use warm colors and the borders should be low volume fabric. The block tutorial will be located on both the IEMQG website and Simone’s blog.

Attendance/Membership, Ruthann

There were 25 members in attendance; 1 new member; and 1 guest.  Effective for the September meeting, Judy will take over Ruthann’s position.

Featured Speaker, Natalie Barnes of Beyond the Reef, Aurifilosophy

Shelley introduced our featured speaker, Natalie Barnes, who is Aurifil’s newest thread ambassador.  Natalie took us on a journey through the history of Aurifil, from its early beginnings starting in 1957 in Italy.  It wasn’t until 1983, that Aurifil procured Egyptian cotton thread for embroidery, and the Aurifil thread as we know it today was born. Natalie reminded us of all the reasons we love Aurifil (and why it’s the go to thread to use in piecing and quilting): natural fiber, strong, minimal lint, colors, variety of weights, and the sheen. She explained each type of thread weight and gave the uses and advantages of each one. Natalie also went over how to read the Aurifil thread label and gave us some neat tips as well.  Lastly, Aurifil has taken steps toward sustainability; researching the use of alternate materials for thread spools, and partnering with the Plastic Bank to offset annual plastic production. In addition, they are exploring creative repurposing of spools.  Natalie surprised everyone with swag bags.  Each bag contained an Aurifil brochure which recapped everything Natalie presented for future reference and a spool of thread. Thank you, Natalie and Aurifil!

Break and Pop Up Shopping!

Show and Tell

8 members shared their wonderful creations.

Raffles

Winners of the fat quarter and name tag raffles were presented with their prizes.

The meeting was adjourned at 4:15 p.m.

Respectfully submitted,
Becky Brekke

Minutes · Minutes General Board

July 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
July 17, 2019
Jennifer Adams’ Residence – Corona, CA

The meeting was called to order at 06:57 pm by Gayle, with the following members in attendance: Gayle, Jennifer, Cat, Path, Ruthann, Shelley and Simone

Old Business

Committee Reports:

Treasurer (Cat)

Bank Balance Report – Chase statement distributed along with a check register. Cat shared that there is still a consistent discrepancy in the balance reflected in the checking account statement and the Income and Expense Report.  The Income and Expense Report will be updated and saved to the Google shared drive. 

Fundraising (Gayle for Laura)

Fundraising: Sale/Craft Fair Events – Nite Owl Sale – July 25th – Gayle has paid the fee for the table, $20.  She will handle processing payments and reimburse the Guild once the sale is complete, less the table fee. Sale is free to enter and will be in Rancho Cucamonga at the Senior Center at Central Park on the corner of Milliken and Baseline. Pat, Cat and Gayle will help staff the booth.  The sale runs from 6-8:30pm.

Mountain Shadows, Highland – October 12th – Gayle said our Guild was invited to participate. Gayle mentioned that she will talk with Laura when she returns as she is worried that we may run out of items (craft/made) to sell with both sales in the 4th quarter. Since a commitment was extended, we will need to divide items that are made to allow participation in both craft sale events.

Kris Kringle Craft Fair, Ontario – December 4th – $15 fee for this event to participate, due in August.  Gayle will handle payment.  This event will be well attended and Gayle shared that the items most desired are pet-related.

Opportunity Quilt Discussion (Cat/All)

Cat shared that there is a benefits specialist, Joel Marcus she met recently at SCCQG. Joel offered to come purchase quilts made by the Guild for distribution through the Hospice locations. He spoke briefly at the SCCQG meeting that she recently attended.

Cat shared the latest timeline with everyone.  We are currently on schedule.  All half quarter blocks have been completed and returned.  Cat will solicit members to hold a small sit-and-sew or two to sew the blocks together. Pat will handle block placement as she has a good eye for design.  The group discussed options for maintaining a consistent ¼” seam through blocks pieced during the sit-and-sews by members.

The Board agreed that we will need to have a table to sell raffle tickets at Road one day during the conference; Saturday is preferred, but the day is determined by Road based on first come, first assigned.  Participating guilds must perform 20 hours white glove service per day each raffle quilt is displayed, Sunday is 10 hours per day.  Minimum shift is two hours. Ultimately our guild will need 10 people to do 2 hours each as we are hoping to get a Saturday slot. Gayle will email Sharon Chaffino about our opportunity quilt and will report back with the final dates for submission of the quilt (photo) and or volunteer hours (depending on the date we are given).

We discussed the opportunity sale tickets process – printing tickets as well as photo cards for the guild. Budget for the materials is $500; currently we are about $200 spent in fabric.  Pat shared that the full budget should be planned.  Ticket prices will be $1.00/each and $5.00/6-tickets.  We will not make the sale of tickets to the Guild membership mandatory, but rather encourage the importance of participation. Cat discussed reaching out to SCCQG about having a booth at one of their meetings this year as well as utilize any online promotion of our charity quilt. Ontario Museum (and Chaffey) and Kawanis Club may be options.

Programs (Shelley/All)

July – Christine Sharp – Riverside Main Library

Aug – Natalie Barnes for Aurifil with Pop-up Shop – Riverside Main Library

Sept – What Was I Thinking? – Riverside Main Library

October – Elizabeth Eastman Lecture – Cost? – Riverside Main Library

Nov – Member University (Christine/Slice & Dice, Cat/6 Minute Circle, Simone/Paper Piecing, Laura/TBD– Location- PENDING Casa Blanca (Jen will call to ask if even a possibility)

Dec – Holiday Party/ Sweet and Savory.  Food sign ups? Location – PENDING Casa Blanca

Jan – TENTATIVE – Workshop event with Elizabeth Eastman or Colleen Granger

Feb-

March-

Shelley mentioned she will be leaving in August.  We discussed the importance of working through the 2020 calendar to plan out activities/events.  Shelley mentioned we should also plan on doing a ‘fun event’ in January as we did last year with (Colorwerx). 

Westwind Community Center, Riverside Driver just west of Archibald (off 60) $65 fee plus, $20 per hour.  We could offset the cost for the center’s fee through workshop fees.  Shelley mentioned the Janet Goetske Center again as they may still be a viable option for no fee since we are ‘open to the public’. Shelley will try again to each Andre and Jen will help her if she can’t reach him. Last option is Colony High School’s city library location. They have a room that will fit about 12 people.  The room has large tables suitable for cutting, however, it won’t work well for larger groups.  They do not allow food, but the fee is $45 for the day. There is a small area to eat lunch outside for workshops.

Gayle shared that Aurafil/Natalie Barnes’ presentation is not free, fee is $200 plus mileage for the August meeting.  Shelley made a motion to approve the funds, Ruthann seconded the motion. Gayle will finalize the contract and save a copy in the shared drive.  Natalie mentioned that Aurafil will also bring a pop-up shop for the meeting/lecture along with swag bags.  We will be charging $5 for visitors for this event.  Jen will promote the event on social media and the website.

Charity Report (Rachel/Jessica sent to Gayle)

We donated to Paradise after the fires 14 quilts. Calicinto Ranch received 14 quilts from the guild.  We also sent four quilts to Youth Hope.

Home Instead senior’s wheelchair blanket project – we are collecting at the beginning of December.

Membership/Monthly Update (Ruthann)

We are in the realm of half price dues as we are halfway through the year.  Judy Racine will be taking over for Ruthann while she is on maternity.  Ruthann will coordinate a handoff with Judy in August and make sure she’s ready for September for membership renewal.

Road/Atrium/Lobby Exhibit (Gayle/All)

Gayle will confirm the date that we need to submit pictures for the lobby exhibit.


Retreat/Status and Action Item

Jen asked for $220 for goody bags for the attendees.  Ruthann agreed to make a motion to approve the funds; Shelly seconded the motion – approved. Jen will revisit prizes (3) once the goody bags are complete.

New Business

Just cake! We had a nice cake in recognition of Ruthann’s upcoming new arrival.  Congratulations to Ruthann!

Next Board Meeting

The next board meeting will be at the home of Simone Bradford on August 15th at 7pm. 

The meeting was adjourned at 8:45 pm.

Respectfully submitted,
Jennifer Adams in the absence of Becky Brekke, Secretary

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Minutes · Minutes Monthly Meeting

July 2019 General Meeting Minutes

July 6, 2019
Riverside Public Library
3581 Mission Inn, Riverside, CA 92501

The meeting was called to order at 2:00 p.m. by Gayle Bennett, President.

Welcome – Gayle

The November retreat at Vina De Lestonnac is full with 22 members signed up. Final payment is due at the September meeting. However, if you are still interested, there is a waitlist. See Gayle to be added.

Exhibits

Road to California Atrium Exhibit

We will need 44 quilts per the show requirements and a picture of the quilt tops by the October meeting.  The photo will need to be in .pdf format, if you have any issues converting a jpeg to a .pdf document, feel free to send to Gayle and she will convert and submit the photo for you. Another option is to bring your quilt top to the October meeting, and Mike will photograph it for you.  Quilt requirements are as follows: minimum 72” long and a maximum 100” wide, must have a 4” sleeve, a label (quilt name, quilter’s name, date, etc), and modern (this is the Guild’s preference).  The show is looking for a variety of quilt styles and colors that best represent the IEMQG.

Chaffey Art Museum Exhibit

Mike has photographed all the quilts and taken panoramic shots as well. Quilt pick-ups will be Sunday, July 20th from 1-2 pm. Any quilts that have not been picked up by 2 pm, Gayle will take home with her.

Fundraising

The following fundraising events have been scheduled: 

July 25th Rummage Sale at the James Brulte Senior Center, 11200 Base Line Rd, Rancho Cucamonga.  Come after 6 pm, there is no meeting fee for non-members to shop.

Oct 12th Holiday Boutique at Mountain Shadows in Highland.

Dec 4th Kris Kringle Holiday Boutique at the Ontario Senior Center.

Please continue making fundraiser items. In September, Laura will do an inventory on what we have to sell. It comes as no surprise that dog related items are very popular and typically sell out, such as leashes, bandanas, clothes. The Guild has purchased hardware for the dog leashes, if you need some to complete your leashes, see a Board member. Also for the Kris Kringle event, children use this event to shop for their parents for Christmas, so we should be mindful of price points.

Committee Reports

Programs, Shelley

Shelley announced she will be resigning from her position as VP of Programs due to her imminent move to Northern California. If you are interested in taking over this position, please contact any Board member for additional information.

August 3rd: The featured presentation will be given by, Aurifil Ambassador, Natalie Barnes of Beyond the Reef.

September 7th: ‘What was I Thinking’ Fabric Share. This will be an interactive event, where members will bring fabric they’re not sure what to do with. They can also share, trade and/or give fabric away.

October 5th: Elizabeth Eastmond of OPQuilt will be the featured speaker. Topic of her presentation will be advised.

November 2nd: Member University

December 7th: Christmas Party

Charity, Rachel

Rachel has donated quilts that she will deliver to Calicinto Ranch this week. She also wants to set up a Sit and Sew to make lap quilts for seniors at Home Instead. These quilts do not need to be modern or fancy.  Looking for lap/wheel chair quilts about 36” x 40”. Candy said she would try to find some patterns for these. Also, it was mentioned that Streak of Sunshine quilts is a pattern that is available free online by googling the name that works good well for lap quilts. If anyone needs fabric, please reach out to Laura.

Block Lotto, Simone

There were many entries for the July Block Lotto, over 30 blocks for the winner – Shelley! Simone showed members examples of Fibo’s Sister for the Block Lotto for August/September and to be collected at the September meeting.  This next block is designed to make four blocks at a time using 16 improv strips. Please use warm colors and the borders should be low volume fabric. The block tutorial will be located on both the IEMQG website and Simone’s blog.

Christine superbly presented her transition from traditional to modern quilter. Right off the bat, Christine announced that she is a fabricaholic and uses quilting as an excuse to buy fabric. She started sewing in high school and in the summer of 1970, she made her first quilt with her mom’s fabric scraps, flannel was used as the batting and a percale sheet was used for the backing. Christine brought in that quilt, and unfortunately, the seersucker fabric used as since disintegrated. She took a break after that first quilt and ventured back to the world of quilting in the 1980’s when she took a class. She was still disappointed in the fabric choices, typically shades of blue and brown, whereas she was looking for oranges and yellow, or anything bright. In the 2000’s her coworkers convinced her to join a guild and soon after Christine became an Activity Chairperson for their guild’s challenges. A lot of the quilts shown were from her quilt challenges. She started finding more ‘fun’ fabrics, and discovered a love for improv and wonky type quilts. It didn’t take long for Christine to move into modern quilts, and quickly fell in love with black and white quilts, and now likes to focus on mini quilts featuring clean, simple and intricate details. The quilts Christine brought to present were amazing and innovative for their time, especially in a world full of traditional quilts. Thank you for a wonderful and colorful presentation, Christine! We enjoyed the journey through your world of color, improv, and wonky quilts!

Show and Shares immediately followed Christine’s presentation; 8 members shared their wonderful creations.

Raffles

Winners of the fat quarter and name tag raffles were presented with their prizes.

Attendance

There were 20 members in attendance.

The meeting was adjourned at 4:20 p.m.

Respectfully submitted,
Becky Brekke, Secretary

Minutes · Minutes General Board

June 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
June 19, 2019
Held at the home of Shelley Wardrop – Riverside, CA

The meeting was called to order at 6:04 pm by Gayle, with the following members in attendance:  Shelley, Cat, Jennifer, Laura, Simone, Ruthann, and Becky.

Gayle welcomed everyone to the meeting and wanted to start right away as we had a full agenda tonight.

Old Business:

Committee Reports:

Treasurer, Cat

Bank balance reviewed; Cat shared cash available for the Guild’s use and gave out handouts, Income & Expense and check register reports. She had questions about the frequency of our website operation billing and renewals. Jen advised some bills were yearly and others bi-yearly.  Jen said she would email Cat a list of the website related billings and renewal dates.

Cat told us that we have about $200 left for program (speaker) money this year. However, after our July fundraiser sale, she will announce how much we made and add that money to the program fund and we may be able to have enough for yet another speaker.

Fundraising, Laura

Laura said the ‘List of Items’ needed that she put together and announced at last month’s general meeting was a great motivator for members to start making more craft fair items. We need to continue posting on Facebook as interest has grown and people are making the items and posting them.  We still need baby quilts and table runners. The list will be updated again as required.

Craft fairs scheduled are:

July, 2019: Rummage sale ($10)

Oct 12, 2019: Holiday Boutique at Mountain Shadows Community Center from approx 10am-4pm (no charge)

Dec 4, 2019: Kris Kringle at the Ontario Senior Center from 8am-12pm ($15)

Ruthann mentioned that we should keep in mind an event in her neighborhood for April 2020, the last Saturday of the month for their yearly neighborhood garage sales on Wood St (south of downtown Riverside). We could set up tables at her home to sell craft fair items.

Next month for the rummage sale we will be selling fabrics: fat quarters, 1/2 yards, yards, etc. Other leftover items from the Upcycle sale from last year will be used for this event and the holiday boutiques. We will meet on July 13th Jen’s house to package up the fabric and price them. Time to be advised.

Opportunity Quilt, Cat

Cat handed out the Opportunity Quilt Project Timeline sheet to everyone. She asked if we should put forth the extra effort to have the Opportunity Quilt completed by the proposed December 2019 timeline. It was agreed upon that the schedule Cat put together looks do-able. Laura motioned that we go forward with the opportunity quilt to be completed by December 2019 and be raffled off in December 2020. Shelley seconded the motion, and everyone present was in favor.  Motion passed.

Cat will donate the batting; but she still needs backing. $200 was budgeted but the Board can review again if more funds are required.  Once the HSTs are returned to Cat she will make a design wall and start designing the blocks with Pat’s assistance.  There will be several sit and sews scheduled in the coming months to assist in finishing the quilt top.

It was decided that we would not need to purchase a quilt stand at this time.  Members will need to pitch in and show and take the Opportunity Quilt to different guilds, Road to California and sell tickets. Ticket price discussion will be tabled at a later date.

Cat and Gayle explained that another reason for pushing forward on the Opportunity Quilt is that we would like to show the quilt and sell tickets at Road to California 2020. In order to do so, we need to complete the required forms prior to December 1, 2019 (or you forfeit your table) and the guild must volunteer 20 hours (we figured, 10 members for 2 hours) of white glove service each day the quilt is displayed.  Please go to http://road2ca.com/raffle-quilt-s.html for additional information.

Dora Cary Workshop Issue

Cat led the discussion on the Dora Cary mishap where she was scheduled for a lecture and workshop at Mountain Shadows without anyone recalling/realizing there was workshop portion until a couple of weeks prior to the scheduled general meeting date. No one could find any minutes on record that the Board voted to hire Dora for a lecture and workshop. Cat contacted and emailed Dora and fortunately, Dora was very understanding about cancellation of the workshop. We came to the conclusion that this happened in the transition of positions from Cat to Trish and then again from Trish to Shelley.  No blame placed on anyone, the board as a group was at fault. We need to learn from this mistake and move forward and ensure that it doesn’t happen again. 

Jen will continue to work on an Activity Calendar to be added to the website.  Shelley had a couple items/columns she would like added.

Programs

July: Christine will be the Transitional Quilt speaker. She advised that she will need quilt stands and expects her presentation to run about 75 minutes.

August: Natalie Barnes, Aurifil Ambassador will be the featured speaker. Will need to provide Natalie with an estimate of how many people will be attending the August meeting for swag bags and her requisition form for Aurifil. Gayle will see if Natalie can help obtain deeply discounted or free items from Aurifil with appropriate recognition for the retreat. Dora Cary also gave the guild many patterns which are in Pat’s possession for either the retreat or raffle baskets.

September: ‘What was I Thinking Fabric Share’. This will be an interactive event, where members will bring fabric they’re not sure what to do with. They can also share, trade and/or give fabric away.

October: Shelley to reach out to Elizabeth Eastmond to see if she is available to be our featured speaker for the October meeting. If so, the Board will decide on which of the following lectures we’d like her to present: Quilt Abecedary: a Quilting Journey, An Undercover Traditional Modern Art Quilter, Color and Value in Quilts, or The Influence of Technology on Quilting.

It was suggested that Mac McNamara, of ‘The Quilts of Mac McNamara’ should be our speaker at our Birthday June meeting 2020. Check out his website: http://www.macquilts.com/index.html

Christmas Party

It was agreed upon that we should have our Christmas Party this year at the La Sierra branch library in December for $20. We would keep it simply and simply have appetizers and beverages. Becky to book in September.

Sit and Sew

Still looking for Sit and Sew locations, some suggested locations were:

Casa Blanca neighborhood in Riverside (Villegas Center)

La Sierra/Main library in Riverside

City of Ontario library

Moore’s in Temecula

Locations

We are confirmed at the Main Library in Riverside through September 2019.

Chair Updates:

Membership

Ruthann will be taking a leave of absence. Judy will be taking over the position with Ruthann’s guidance for a few months.

Exhibits

At the Chaffey quilt exhibit, three quilts were exhibited from non guild members. Going forward this will not be allowed; only current members may exhibit at an IEMQG event. Laura mentioned the possibility of exhibiting mini quilts in the cases at the Ontario Airport in 2021.

New Business

Per the agenda we were to discuss amending the Bylaw for the ability to charge a guest fee when there is a paid speaker. However in reviewing the Bylaws, it turns out that we do have a Bylaw that covers this: ARTICLE IV: DUES/FEES, Section 2, Fees, Fees may be charged for special classes, presentations and/or events as established by the Executive Board. Going forward we will announce well in advance if a guest fee applies for a particular presentation at the general meeting and on social media.

Next Meeting

Our next meeting will be July 18th at 5:30 pm at the home of Jennifer Adams, VP Communications in Corona, CA 92883.

Meeting adjourned at 8:45 pm.

Respectfully submitted,

Becky Brekke, Secretary

Minutes · Minutes Monthly Meeting

June 2019 General Meeting Minutes

June 1, 2019
Grand Terrace Community Center
22795 Barton Rd, Grand Terrace, CA 92313

The meeting was called to order at 2:00 p.m. by Gayle Bennett, President.

Welcome

Gayle welcomed everyone to the IEQMG’s 3rd birthday celebration! Gayle reminisced about the guild’s beginning as a friendship group that eventually turned into the IEMQG shortly thereafter. A few of the founding members are still active in the guild today. 

The November retreat at Vina De Lestonnac is full. However, if you are still interested, there is a waitlist. See Gayle to be added to it.

Gayle announced the meeting location for the next two months will be at the Main Library in Riverside (3581 Mission Inn Ave).

Committee Reports:

Raffles/Fundraising/Exhibits, Laura

A raffle chairperson is needed.  We have someone for next month, but we need someone permanently going forward. Please contact Laura or any board member if interested.

Our quilts are hanging in the Chaffey Museum.  There are over 40 quilts displayed as well as a rocking chair by Alison and a chair by Simone.  We received more quilts than the space allowed, as such quilts were returned from members that submitted multiple projects. Everyone that submitted one project was displayed. Laura phoned members whose extra quilts were not being displayed and had the quilts at the meeting for pick-up.  On Sunday, June 2nd there is an artist’s reception at the museum from 2-4 pm.

We are exhibiting at Road to California in January 2020. The quilts will be displayed in the atrium of the main exhibit hall. The quilts must be a minimum of 72″ long and a maximum of 100″ wide. Quilts must have a 4″ sleeve. A photo of the quilt tops will be required in October. Additional details to follow.

The following fundraising events have been scheduled: 

Oct 12th Holiday Boutique at Mountain Shadows in Highland; 1 table

July 25th local rummage in Rancho Cucamonga; 1 table

Dec 4th Kris Kringle Holiday Boutique at the Ontario Senior Center; 1 table

Opportunity Quilt, Cat

A very enthusiastic Cat, asked for volunteers to donate their time and talents to the first ever IEMQG Opportunity Quilt by making half square triangles (HST).  Cat put together kits with directions for HSTs; see Cat at break or after the meeting to sign up and take a HST kit home with you today. Assembled HSTs are due at the July meeting.

Block Lotto, Simone

Simone showed members several of the volume blocks called The I.E. (The Improv Effect) together to show what they could look like as a quilt.  The blocks will be collected at the July meeting.  The block tutorial is located on both the IEMQG website and Simone’s blog.

Attendance, Ruthann

There were 28 members in attendance and 5 guests.

Programs, Shelley

Shelley introduced our featured speaker, Dora Cary of Orange Dot Quilts.  Dora took us on a journey from herself as a small child in communist Romania in the 70’s through 2008, when she made her first quilt (and became a US citizen). Her schooling and degrees earned in Romania, aided her greatly in becoming a pattern designer. Dora prides herself on making patterns easy and less complicated.  Many of Dora’s techniques are non-traditional, and this led her to start teaching her techniques in 2017.  Everyone thoroughly enjoyed her presentation of her quilts as indicated by the oohs and aahs heard many times. Dora ended her presentation with a series of 5 questions about her journey. Winners were recipients of her patterns and goodies.  If you’d like to find out more about Dora and her products, visit orangedotquilts.com

Refreshments (cake!) and shopping immediately followed Dora’s presentation.

Raffles

Winners of the raffles were presented with their prizes.

The meeting was adjourned at 4:10 p.m.

Respectfully submitted,
Becky Brekke

Minutes · Minutes General Board

May 2019 Board Meeting Minutes

IEMQG Board Meeting Minutes
May 4, 2019

The meeting was called to order at 5:00 pm by Gayle, with the following members in attendance: Shelley, Jennifer, Laura, Ruthann, Pat and Becky.

 Old Business:
Committee Reports:

President – Gayle

Retreat

It was decided that a committee needed to be formed for this year’s retreat. Jen will chair, and committee members will be Gayle, Shelley and Cat. Pat will be available to assist on an as needed basis only. Becky will be the snack coordinator. Need to decide the price per person for snacks – $10, $15 or $20?

We should contact sewing/quilting related companies to solicit for donations for the retreat goodie bags and raffles. We will ask Natalie Barnes if we can buy some product at a discounted price and/or perhaps she can give us some freebies. Jen has a 2 fat quarter basket pattern to include in the goodie bags that quilters can make at the retreat if they wish, maybe even as a group activity.

As of the May general meeting, 16 members are confirmed. Estimate capacity at 22 members. We need to provide a room count and we should be conservative as the room quantity will be included in the contract. We’ll require final payment from members by the September meeting. Gayle will confirm if ironing boards and irons will be available in the work room.

VP Programs – Shelley

June: Dora Cary from Orange Dot Quilts will be the featured presenter for the birthday meeting.

July: Christine will be the Transitional Quilt speaker.

August: Natalie Barnes, Aurifil Ambassador will be the featured speaker. Will need to provide Natalie with an estimate of how many people will be attending the August meeting for her requisition to Aurifil.

September: Elizabeth Eastmond did not put us on her calendar for a workshop on September 19th and now she is unavailable. Need to determine an alternate date for a workshop.

VP Communications – Jennifer

Jen suggested adding a program matrix showing which would track what activities are going on each month, such as speaker, program, workshop, sit and sew, etc. as a quick reference. We would keep it updated and post on the website.

Also discussed our current social media content and how to have members be more involved.  Kelley did a great job reaching out to members who weren’t on the guild’s page on Facebook and helped facilitate getting them to join our page.

Fundraising / Raffles / Exhibits – Laura

A fundraising committee is required immediately. Laura provided a list of priority action items:

an itemized list/inventory of what has already been donated and to determine how more items will be needed; a pricing list; sign-up sheet for members to work the craft fair; sit and sew dates dedicated to making craft fair items; and fabric to be cut and made into kits. Jen volunteered her home for a sit and sew.

Discussed and clarified that at this time, we will do a one day; one event only.  Some events/venues that were mentioned: Redlands Market Night, Birches, The Village Venture, Pomona Fairgrounds (car and home shows), Festival of Trees in Riverside. Laura suggested registering as a vendor on www.fairsandfestivals.net for access to local craft fairs (event details, contact info, website, application, etc). The fee is $35 for one year to join.

The best option, however, is to participate in a local rummage sale in July.  The fee is reasonable for a table to sell our craft fair items. We will meet on June 15th at Laura’s home to package up the sale items.

Chaffey Museum of Art – We have approximately 31 quilts for the exhibit, ‘Splashes of Color and Space’ running from May 23 – July 20, 2019.  No size restrictions but quilts are required to have a standard four-inch sleeve. There is still time to submit a quilt to the museum on May 18th and 19th.

For the Road to California Atrium Exhibit, the quilts need to be a minimum of 72” long x a maximum 100” wide. The quilts will also require a standard four-inch sleeve.

Block Lotto

Discussed the progress of block lotto for the year thus far.

Membership – No new business

Secretary – No new business

Charity – No new business

Welcome/Refreshments – No new business

New Business:

Lead Cards

Gayle is working on obtaining 4×6 lead cards for the guild. The cards will have a photo of a modern quilt or two, IEMQG logo and our mission statement on the front, and on the back will contain website info, etc. The front will be glossy and the back will be matte so that it can be written on easily. Mike will design the cards and Jen will request quotes for printing of the cards.

Opportunity Quilt

Cat has found a pattern that she will modify for the Opportunity Quilt and present to us at a later date. It was discussed that we could schedule Sit and Sew solely dedicated to sew blocks. In this way it would be a controlled environment where Cat will provide specific instructions and fabrics. It was also mentioned to have a dedicated person to square up the blocks for uniformity. Cat will longarm the quilt at no cost to the guild.

Sit and Sew Location Options:

  • Shelley will contact Cotton Gin/Redlands Sewing Center.
  • Jen will contact Quilter’s Cocoon in Riverside.
  • Gayle will contact her local police department to see if their conference room is available.

Bylaws:

It was brought up that should look into changing the bylaw concerning guest fees. Specifically, Section 1, “Visitors may attend one meeting, free of charge. Any meetings thereafter, $5 will be charged.” If the visitor’s first meeting is one in which there is a paid speaker, then a $5 fee shall apply. We will need to have a formal motion or discuss further at our next meeting.

Next Meeting

The next meeting will be June 18th at 6 pm at Shelley’s home.

The meeting was adjourned at 6:40 pm.

Respectfully submitted,
Becky Brekke, Secretary