February 2018 Board Meeting Minutes

Inland Empire Modern Quilt Guild Executive Board Minutes
February 19, 2018
Joann’s Fabric and Craft, Ontario Gateway Center, 4470 Ontario Mills Pkwy, Ontario, CA 91764

PRESENT:  Laura Greene, Gayle Bennett, Cat Wallace, Candace Kimball, Trish Williams,  Jen Adams, Becky Brekke

Review and accept January meeting minutes for approval Meeting was called to order by Laura at 6:37pm.  Minutes from general meeting were approved and posted.

Committee Reports: Becky: Upcycling is set for August 4 at Mountain Shadows.  The room is reserved from 12pm-5pm (2pm-4pm for the public).  Becky is considering also selling baked goods.

Programs: Cat confirmed programs for the next 5 months are set. Cat will be changing her presentation in July to “Transition Quilter” and will reach out to other members for anyone interested in presenting “Spotlight Quilter” on their favorite modern quilter. Cat would still like to give a presentation and will schedule that when she is prepared to do so. Attendees agreed to have the program for August be only Upcycle at Mountain Shadows in Highland.  September is Challenge “Song Title” with Linda Rasmussen. October is Sue Stone – Needle in a Fabric Stash? (Sue not confirmed yet).  November is Member University and December is Holiday Party.
Laura shared information from Lynn Hanna about the International Art Guild and their traveling trunk show.  The staff showed lots of interest so she will pursue the event.

Communications: Becky posted on Instagram a little Valentine’s Day cartoon and she had 40 ‘likes’ her intent being exploring the interests of viewers.
Jen had a conversation with Jessica about Facebook and possibly asking questions to website visitors in exploring the idea of attending a meeting. Jen passed out a printed communications Website Changes for the Month and File Storage.  It reads as follows:
Calendar: updated calendar for all IEMQG general meetings (monthly) for 2018; Added November and December meetings with Mountain Shadows location; Meet the Teachers event.
Block Lotto: General Information page added with verbiage by Shelley. 2018 Challenges: General page added as a Blog post with information regarding 2018 Negative
Space and Song Title Challenges – includes due dates.
Set-up File Storage and all documents have been moved over to the new system: No charge until we exceed 15MB; Website used was Google Drive-drive.google.com; Password/access to be emailed to the Board members. All documents should be saved to this shared drive in the appropriate folders.  No documents should be saved on personal computers going forward.

Treasurer: Budget was accepted via email.  $1,905!

Secretary: Candace requested discussion for the procedure to approve minutes.  It was decided the minutes will be posted within 1 week of the meeting.  Need 3 board members approval to post.  Send to committee members for input.  Because of format limitations in our storage site Jen requested the minutes contain no tabs, fancy spacing or underlining.

Membership:  Trish added tab for original membership date.  Will add “updated on” date at top of page

New Business: Laura presented the Agenda for March’s General Meeting.  It was approved and reads as follows:
Welcome – Warm-up  “I currently make more modern quilts than traditional?”
Committee Reports  Programs (Cat Wallace): Upland Library Woman’s History Month; Nevertheless She Persisted March 14 at 6:00PM, quilts needed for display; July program – In need of a Spotlight Quilter Presentation Challenges (Gayle Bennett): April program – Negative Space Due, judged by Linda Rasmussen;
Song Title Challenge Block Lotto (Shelley Wardrop): announcements and raffle
Sit and Sew (Tricia Williams): April 22, 9:00am-5:00pm
Upcycling Event (Becky Brekke)
Refreshments Sign-up (Pat Klassen)
Break,
Visit and Snacks
Making Meaning of QuiltCon Quilts (Lynn Hanna)
Charity (Aimee French)
Show and Share Raffles Fat Quarters (Candace Kimball) Name Tag (Pat Klassen)
Remember to bring your Show and Share, Name Tab, Charity Items and membership fee if you are reregistering this month.  Thanks for joining us!

Revisit bylaws Laura passed out talk topics for next months’ meeting.  Becky was given policies to review.
Next meeting is set for Monday, March 19, 2018 at 6:30pm. Adjourned 7:45

Respectfully submitted,
Candace Kimball