October 2018 Board Meeting Minutes

IEMQG Board Meeting Minutes
October 15, 2018, 6:00 pm
Home of Gayle Bennett, Ontario, CA

The meeting was called to order at 6:32 pm by Laura Greene, with the following members in attendance:  Laura Greene, Cat Wallace, Gayle Bennett, Jennifer Adams, Becky Brekke, Pat Klassen, and Tricia Williams.

OLD BUSINESS

Committee Reports

Programs – Cat Wallace

November Member University – Presenters are all set.  We should arrive to the Mountain Shadows clubhouse at 1:00 to allow time for setting up. Tricia will bring her WiFi Hot Spot so that Laura can access the internet to demonstrate the MQG website.

December Holiday Party -Cat said that no one has volunteered to help with the holiday party.  Tricia said that she will definitely be there to help because she has to be there as the resident host so that we can use the room.  Cat will pass around a clipboard at the November meeting to get more helpers.  Cat will also have a sign-up sheet at the next meeting for toppings for the chili bar.  We will play LRC for fat quarters again, but this time we will break up in to several groups. We will also play quilters bingo.

The January Colourwerx Trunk Show – The speaker, Linda Sullivan, has been confirmed and we have a signed contract.  Cat will ask her to bring items for members to purchase.

February meeting – Cat plans to ask Lynn Hanna if she would like to do the Spotlight Quilter presentation at the February meeting.  If so, Tricia will do her presentation at a later date.

June meeting – Tentatively set for Mel Beach.  Mel Beach charges $500 for a lecture, about $200 for airline, and $700 for a workshop.  The workshop fee would be paid by each participant.  Pat Klassen moved that we book Mel Beach for a lecture and workshop, and the motion was seconded by Cat Wallace; the motion carried.  We will use survey monkey to ask members which lecture they would like to hear from Mel.  Jenn will contact the Temecula Modern Guild and invite them to join the workshop.

VP Communications – Jennifer Adams

Jenn reported that the election ballots were posted (via Survey Monkey) this morning, and 17 people have already voted.  People who have not yet voted will receive email reminders automatically through Survey Monkey. The election closes on Friday, November 2 at 5 p.m. PDT. Jenn will notify Laura of the election results, and the results will be announced at the November meeting.

 

 

Secretary – Tricia Williams

Tricia mentioned that the meeting room at JoAnn’s needs to be reserved at least two weeks in advance.  She will reserve the room for our next board meeting, which will be November 26 at 6:00 p.m.

Treasurer – Gayle Bennett

Gayle asked if we need to keep the membership forms from prior years.  We agreed that we may at some point want to reach out to previous members who have not been back to the Guild.  Becky will scan the forms and they will be stored on our Google Drive, then the paper copies will be destroyed.

Gayle reported our bank balances after paying The Hive for the retreat.  She will be paying SCCQG for our insurance and will pay the additional $25 for an Insurance Certificate for any venues we may use.

Gayle asked if Cat needs any money for the holiday party.  Jenn Adams moved that we allow Cat Wallace $100 incidentals for the holiday party; Becky Brekke seconded, and the motion carried.

Gayle will announce at the November meeting that we will begin accepting annual dues, and remind members that they need to fill out a new membership form every year so that we can make sure we have all of their correct contact information.

Becky Brekke – Upcycle Sale Event

The Upcycle Sale brought in approximately $620.  There are still a few larger itmes, which will be posted on Facebook.  Members can purchase them through Facebook, and pick them up at the November meeting.

Refreshments – Pat Klassen

Pat reported that she has people lined up for refreshments for the November meeting.  She will pass around a new sign-up sheet at the November and December meeting for next year’s meetings.

New Business

Laura said that everything in the Policies section of the old By-Laws is now covered in our new By-Laws.  Tricia Williams moved that we dissolve the Policies section that was formerly part of the By-Laws; Cat Wallace seconded, and the motion carried.

 

IEMQG General Meeting Agenda
November 3, 2018 – 2pm-4pm

Community Center, Mountain Shadows Mobile Home Park
4040 E. Piedmont Drive, Highland, CA 92346

1. President
   1. Welcome Ice Breaker
   2. Upcycling Event Update
   3. Announce new officers
   4. Call for 2019 chairpersons
2. Committee Announcements
   1. Holiday party, Colorwerx program – Cat
   2. Pop-up Exhibit – Gayle
   3. Charity – Rachel
3. Welcome Table Attendance Count – Pat
4. Refreshments – Pat
5. Break for visiting and snacks
6. Member University
   1. Station 1 – MQG Website – Laura
   2. Station 2 – AcuQuilt – Trish
   3. Station 3 – Specialty Threads – Christina
   4. Station 4 – Machine Binding – Donna
7. Show and Share
8. Raffles – Alisa, Pat

Adjournment

Next Board Meeting – Monday, November 26, 2018 at 6:00 p.m. at JoAnn Fabrics in Ontario, with dinner at Chic-fil-A at 5:30.

The meeting was adjourned at 8:45 pm.

Respectfully submitted,

Tricia Williams, Secretary